Update in progress
In order to operate as an interior architect, business executives must hold a business permit.
The business permit is granted to the business (either the business executive operating under his own name, or the company he runs) provided that:
- the business executive meets the legal requirements in terms of qualification and professional integrity;
- the business has a fixed physical establishment in Luxembourg (no so-called 'letterbox companies').
Compliance with these provisions is verified by the Directorate for SMEs and Entrepreneurship at the time the application for a business permit is submitted.
After the business permit has been obtained and depending on the legal business structure chosen, the company has to proceed with various registrations/affiliations before it can begin its activity.
Interior architects who are legally established abroad (in the Swiss Confederation or in a country of the European Economic Area) may provide temporary and occasional services in Luxembourg without business permit and without giving prior notification to the General Directorate for SMEs and Entrepreneurship.
However, they must:
- notify their presence to the Order of Architects and consulting Engineers (Ordre des Architectes et des Ingénieurs Conseils - OAI) in order to register on their list of providers of occasional services in Luxembourg; and
- comply with all the rules of the profession, in particular ethical requirements, in force in Luxembourg.
Who is concerned
The activities of interior architects include:
- creating and designing the interiors of buildings;
- drawing up the building's interior plans;
- summarising and analysing the different activities needed to implement the plans.
Salaried workers or civil servants do not need a business permit in order to work as interior architects for their employer or their administration.
To document that they have the necessary qualifications to work as an independent interior architect, the applicant must have a bachelor's degree in interior architecture or its equivalent (issued by an institution of higher education recognised by the country in which it is located ; the degree has to be filed with the register of certificates).
How to proceed
Business permit application in Luxembourg
Documentary proof of qualification
Applicants may work as interior architects in Luxembourg if the profession is regulated in their country of origin and if they are entitled to exercise it.
Applicants must provide the General Directorate for SMEs and Entrepreneurship of the Ministry of the Economy with a certificate from a competent authority in his country of origin that certifies their access to the profession.
The interior architect must be entitled to use the academic title of interior architect before a business permit can be issued. To this end, they must register their professional qualifications in the register of certificates.
Graduates are therefore requested to check with the competent authorities in the country in which they received their academic qualification if there are any additional conditions that may apply to access the profession.
Specificities of BENELUX university diplomas
These diplomas are recognised automatically (in terms of their registration in the register of certificates) in all 3 BENELUX countries, provided that they have been issued by an institution that is recognised in the country in which the diploma was obtained.
These diplomas therefore do not need to be recorded in the register of certificates in Luxembourg.
However, automatic recognition is limited to the following degrees:
- for the Flemish community of Belgium: the "graad van bachelor" and the "graad van master";
- for the francophone community of Belgium: the "grade académique de bachelier" and the "grade académique de master";
- for the germanophone community of Belgium: the "Diplom Master" and, if applicable, a masters' degree from the germanophone community of Belgium;
- for the Netherlands: the "getuigschrift bachelor" and the "getuigschrift master".
Documents attesting to professional integrity
- applicants residing in Luxembourg for more than 10 years:
- a sworn declaration concerning any management positions held in businesses during the 3 years prior to the application;
- an extract from the criminal record;
- applicants who do not reside in Luxembourg or have been residing in the country for less than 10 years:
- an affidavit (sworn statement);
- a notarised delaration providing information on possible bankrupcies in the past ("déclaration de non-faillite");
- an extract from the criminal records or equivalent issued by the country or countries in which the applicant has resided during the 10 years prior to the application.
Other documents to be submitted with the application
The following documents must be submitted together with the business permit application:
- for citizens of Luxembourg, the European Union, or the European Economic Area (Iceland, Liechtenstein, Norway, Switzerland):
- a copy of the applicant's ID card or passport;
- for citizens of third countries:
- a written confirmation from the minister in charge of immigration that the applicant meets all requirements for obtaining the requested residence permit, with the exception of the recognition of professional qualifications necessary for the profession of interior architect;
- proof of payment of stamp duty (droit de chancellerie), in the form of:
- either a tax stamp, value EUR 24, purchased from the Registration Duties, Estates and VAT Authority (AED);
- or the proof of payment of EUR 24 into the IBAN account LU09 1111 7026 5281 0000, BIC code: CCPLLULL of the Diekirch Revenue Office, with the following communication: 'autorisation de commerce';
- in the event of an application for a business (legal person), the company's articles of association which have been filed with the Trade and Companies Register.
In the event of an online application for a business permit via MyGuichet (with a Luxtrust card), the system will automatically generate the list of supporting documents to be attached to the application, which may vary depending on the data entered by the applicant.
Executives who run their business as a sole proprietorship can collect their business permit at the Joint Social Security Centre (CCSS).
Executives who run their business as a company (partnership / capital company) will receive their business permit by post.
Insurance and registration with the OAI
After he has obtained the business permit, the business manager must:
- take out a specific civil liability insurance which covers their activity, as well as their employees' activities;
- register with the OAI (see registration procedure).
Registrations/affiliations depending on the legal form of the company
Sole proprietorship (Entreprise individuelle)
In the case of a sole proprietorship, the entrepreneur must:
- go to the Joint Social Security Centre to collect the business permit and register as a self-employed worker;
- submit an operating declaration to the social security administration (if he intends to hire staff);
- register for VAT.
Partnerships (SENC, SECS)
In the case of a partnership (SECS, SENC), the executives have to:
- first file the constitutional documents (statutes, articles of association) for the company with the trade and companies register before the business permit can be issued;
- submit an operating declaration to the social security;
- register themselves as employees (or self-employed workers) with the social security;
- register for VAT.
Capital companies (SA, SARL, SECA, SE)
In the case of a capital company (SA, SARL, SECA, SE), the managers have to:
- before the business permit can be issued, register the company before a notary, who will lodge the articles of association with the trade and companies register;
- submit an operating declaration to the social security;
- register themselves as employees (or self-employed workers) with social security;
- register for VAT.
Temporary service provision in Luxembourg
Interior architects established abroad (in the Swiss confederation or in a country of the European Economic Area) may freely offer services in Luxembourg. There is no need for a business authorisation or a specific notification to the Ministry of the Economy.
However, when coming to Luxembourg, service providers are subject to rules of professional, regulatory or administrative conduct directly related to the professional qualifications that are in force in Luxembourg, along with the related disciplinary provisions applicable for professionals in Luxembourg.
Interior architects can contact the Order of Architects and Consulting Engineers (OAI) for further information.
They must also:
- request their registration on the OAI's list of occasional service providers;
- adapt their insurance or take out a specific civil liability insurance covering their activities and those of their employees, if the insurance they have taken out in their country of origin does not cover all legal and contractual liabilities incurred in Luxembourg.
Public procurement contracts
Within the framework of public procurement contracts for architectural and engineering contracting works, the hourly guideline rates are a support tool for budgetary planning.
Forms / Online services
Who to contact
General Directorate - SMEs, Entrepreneurship and the Internal Market (authorisations of establishment)
B.P. 535 - L-2937 Luxembourg
Phone : (+352) 247-74700Fax : (+352) 247-74701The telephone helpline is open Monday to Friday, from 13.00 to 17.00 (not on public holidays).
Order of Architects and Consulting Engineers6, boulevard Grande-Duchesse Charlotte
Phone : (+352) 42 24 06Fax : (+352) 42 24 07Monday to Friday from 09.00 - 12.00 and 14.00 - 16.00