Professional integrity

Large businesses
SMEs

Commercial, craft and industrial activities, as well as certain liberal professions, are subject to a business permit.

To obtain this business permit, the manager of the business in whose name the business permit will be issued must provide proof of their professional integrity. If the business is operated as a company, the person who holds the majority of the shares, as well as anyone who can exert a significant influence on the management or administration of the business, must also provide proof of their professional integrity.

Professional integrity aims to guarantee the integrity of the profession and to protect future contracting partners and clients. It is checked by the General Directorate for Small and Medium-Sized Enterprises at the time the business permit application is submitted.

Who is concerned

Business operated by a natural person

The conditions of professional integrity must be fulfilled by professionals carrying out the activity in their own name.

Business operated by a company

The conditions of professional integrity must be met by:

  • the managing director of the company (i.e. the natural person responsible for day-to-day management);
  • the majority shareholder; and
  • anyone who can exert a significant influence on the management or administration of the business.

Prerequisites

Professional integrity is based on the applicant's criminal record (only for the past 10 years) and on any elements brought to light by an administrative investigation.

You do not meet the conditions of professional integrity in the following cases in particular:

  • you have used an intermediary in the management of a business or you have acted as an intermediary;
  • you have made false statements or used forged documents to apply for a business permit;
  • you have failed to comply with your filing and publication obligations in the Trade and Companies Register at least 2 times over the last 3 financial years;
  • you have persistently failed to make the compulsory entry in the Register of Beneficial Owners over a period of at least 6 months;
  • your business has accumulated substantial debts to public creditors as a result of bankruptcy or compulsory liquidation;
  • you have been definitively sentenced to a criminal or correctional penalty for an offence related to the activity carried out or to be carried out;
  • you have not filed direct tax returns (including withholding tax returns) for 2 subsequent financial years within a 3-year period;
  • you have concealed part of the business' liabilities or exaggerated its assets to the person who is to be the holder of the business permit.

If you have been involved in a bankruptcy or compulsory liquidation without your professional integrity having been tarnished, you may be entitled to a new chance if the causes of the bankruptcy or compulsory liquidation fall within the cases covered by the law.

How to proceed

Resident for more than 10 years

To provide proof of your professional integrity as a person who has been resident in Luxembourg for more than 10 years, you must enclose the following with your application for a business permit:

  • a declaration of honour concerning any management positions held in businesses during the 3 years prior to the application, including:
    • management positions held in a Luxembourg company; and/or
    • the ownership of shares in a Luxembourg company; and/or
    • the fact of having had significant influence over a business;
  • an extract from the Luxembourg criminal record no. 3.

Non-resident or resident for less than 10 years

To provide proof of your professional integrity as a person who has been resident in Luxembourg for less than 10 years, you must enclose the following with your application for a business permit:

  • a declaration of honour concerning any management positions held in businesses during the 3 years prior to the application (see above);
  • a declaration of non-bankruptcy (recent and unlimited in time and space) made before a notary.
    This sworn statement must state that the applicant has not been involved in the bankruptcy of a business in their own name, or in the bankruptcy of a company;
  • An extract from the criminal record or equivalent (certificate of good conduct) issued by the State(s) in which you have resided during the 10 years preceding the application (failing this, an affidavit (sworn statement));
  • an extract from the Luxembourg criminal record (record no 3) if the person is already working as a salaried worker or carrying out a self-employed activity in Luxembourg.

Forms / Online services

Supplementary declaration of honour

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.

By submitting your application, you agree that your personal data may be processed as part of the application process.

Download the form PDF, 413 Kb

Déclaration sur l'honneur supplémentaire

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 15, boulevard du Jazz L-4370 Belvaux.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

Télécharger le formulaire PDF, 415 Kb

Zusätzliche Eidesstattliche Erklärung

Ihre in diesem Formular erfassten personenbezogenen Informationen werden von der zuständigen Verwaltungsbehörde verarbeitet, um Ihren Antrag erfolgreich abzuschließen.

Diese Informationen werden von der Behörde für den zur Verarbeitung erforderlichen Zeitraum gespeichert.

Die Empfänger Ihrer Daten sind die im Rahmen Ihres Antrags zuständigen Verwaltungsbehörden. Um die Empfänger der in diesem Formular erfassten Daten zu erfahren, wenden Sie sich bitte an die für Ihren Antrag zuständige Behörde.

Gemäß der Verordnung (EU) 2016/679 zum Schutz natürlicher Personen bei der Verarbeitung personenbezogener Daten und zum freien Datenverkehr haben Sie das Recht auf Zugang, Berichtigung und gegebenenfalls Löschung Ihrer personenbezogenen Informationen. Sie haben zudem das Recht, Ihre erteilte Einwilligung jederzeit zu widerrufen.

Weiterhin können Sie, außer in Fällen, in denen die Verarbeitung Ihrer Daten verpflichtend ist, Widerspruch einlegen, wenn dieser rechtmäßig begründet ist.

Wenn Sie diese Rechte ausüben und/oder Einsicht in Ihre Informationen nehmen möchten, können Sie sich unter den im Formular angegebenen Kontaktdaten an die zuständige Verwaltungsbehörde wenden. Sie haben außerdem die Möglichkeit, bei der Nationalen Kommission für den Datenschutz Beschwerde einzulegen (Commission nationale pour la protection des données, 15, boulevard du Jazz L-4370 Belvaux).

Wenn Sie Ihren Vorgang fortsetzen, akzeptieren Sie damit, dass Ihre personenbezogenen Daten im Rahmen Ihres Antrags verarbeitet werden.

Das Formular herunterladen PDF, 410 Kb

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