Applying to validate or convert licences and ratings issued by an ICAO Contracting State that is not an EASA Member State

Holders of foreign pilot licences may apply to validate their licences in Luxembourg or convert them into Luxembourg licences.

Who is concerned

All pilot licence holders who wish to have their foreign licence validated or converted in Luxembourg.

Prerequisites

Applicants for licence validations or conversions must hold a valid licence issued by a country that is not an EASA (European Union Aviation Safety Agency) member state but that is a member of the International Civil Aviation Organization – ICAO).

Costs

Applicants must pay the corresponding fees by wire transfer to the bank account of ALSA S.A., and the transfer must mention the appropriate reference information as listed in the table below.

Account holder: Luxembourg Aviation Safety Agency (ALSA S.A.)
Bank account: IBAN LU77 0019 3655 1997 3000 (Swift Code: BCEELULL)
Re: Reference: xx (mentioning the reference of the procedure as listed in the table below)

 

Procedure

Reference

Amount due (in EUR)

Validation of a licence issued by a country that does not belong to EASA

22(1)

219

Amendment to a validation

22(2)

92

Theory exam for the purpose of validating a third-country licence

22(3)

71

Validation of pilot licences for specific tasks

23

153

Theory exam for the purpose of converting a PPL/BPL/SPL

24(1)

71

Issuance of a PPL/BPL/SPL based on a licence issued by a state that is not an EASA member

24(2)

268

How to proceed

Validation of a licence issued by an ICAO member state that is not an EASA member state

Validation of aeroplane and helicopter licences

Validations are issued pursuant to Commission Delegated Regulation (EU) 2020/723.

To apply to have their licence validated, licence holders must submit the relevant form, duly completed and signed by the applicant themselves, and/or by the operator or owner of the aircraft that the applicant wishes to fly, accompanied by the documents specified in the form.

The form together with the required documents are to be sent to the Luxembourg Directorate of Civil Aviation (Direction de l’aviation civile – DAC) either by post or email.

Licences will be validated for no more than one year, provided they remain valid during that time. The DAC can extend the validity of the licence no more than once, and only for a further period of one year, provided that the licence has not expired and the pilot has applied for a licence in accordance with Annex I ("Part FCL") of Regulation (EU) No 1178/2011, or is taking a training course for the issuance of such a licence. In the latter case, the extension will cover the time required for the issuance the licence pursuant to Annex I ("Part FCL") of Regulation (EU) No 1178/2011.

Before issuing the validation, the DAC will contact the authority that issued the licence to ascertain its authenticity and its compliance with Annex 1 to the Chicago Convention (ICAO).

Pilot licences for commercial transport and other commercial associations

To apply for this type of validation, the applicant (i.e. the licence holder and/or the operator or owner of the aircraft) must complete and sign form DAC-LIC 113-01 or form DAC-LIC 113-02.

The form is to be sent to the DAC either by post or email.

Pilot licences for non-commercial activities with an instrument rating

For the validation of private pilot licences with an instrument rating, or commercial pilot licences (CPLs) and airline transport pilot licences (ATPLs) with an instrument rating when the pilot intends to exercise private pilot privileges only, the form DAC-LIC 113-03 should be sent to the DAC either by post or email.

Pilot licences for non-commercial activities without an instrument rating

For the validation of private pilot licences, or CPL and ATPL licences without an instrument rating when the pilot intends to exercise private pilot privileges only, the form DAC-LIC 113-04 should be sent to the DAC either by post or email.

Validation of pilot licences for specific tasks of limited duration

For the validation of licences for specific tasks of limited duration, the holder's privileges are limited to the following activities:

  • flight instruction and flight tests for the initial issuance of the type rating;
  • supervision of:
    • initial line flying by the operators’ pilots;
    • delivery or ferry flights;
    • initial line flying;
    • demonstration flights or test flights.

Applicants must comply with the following requirements:

  • hold an appropriate licence and medical certificate and associated ratings or qualifications issued in accordance with Annex 1 to the Chicago Convention (ICAO);
  • be employed, directly or indirectly, by an aircraft manufacturer or by an aviation authority.

Applicants should use form DAC-LIC 113-05, which must be signed by the employer and sent to the DAC either by post or email.

Special authorisation for competition flights or demonstration flights of limited duration

For competition flights or demonstration flights of limited duration, the DAC may validate a licence issued by a third country allowing the holder to exercise the privileges of a Private Pilot Licence (PPL), a Balloon Pilot Licence (BPL) or a Sailplane Pilot Licence (SPL), provided that the following requirements are complied with:

  • prior to the event, the organiser of the competition or the demonstration flights provides the DAC with adequate evidence on how it will ensure that the pilot will be familiarised with the relevant safety information, and how it will manage any risk associated with the flights;
  • the applicant holds an appropriate licence and medical certificate and associated ratings or qualifications issued in accordance with Annex 1 to the Chicago Convention (ICAO).

Applications must reach the DAC at least 14 days before the date of the competition or event. Acceptance by the DAC will be communicated through an official letter.

Acceptance of a PPL, SPL or BPL for specific non-commercial tasks

The DAC may validate a PPL, BPL or SPL for up to 28 days per calendar year for specific non-commercial tasks, provided that the applicant complies with all the following requirements:

  • hold an appropriate licence and medical certificate and associated ratings or qualifications issued in accordance with Annex 1 to the Chicago Convention (ICAO);
  • have completed at least one acclimatisation flight with a qualified instructor prior to carrying out the specific tasks of limited duration.

To obtain this authorisation, the pilot must submit a written request to the DAC, accompanied by copies of their licence, their medical certificate and the acclimatisation flight report.

The request must reach the DAC at least 14 days before the start date of the activity. Acceptance by the DAC will be communicated through an official letter.

Conversion of a licence issued by an ICAO member state that is not an EASA member state

Conversion of aeroplane, helicopter, balloon or sailplane licences for non-commercial activities

A PPL, SPL, BPL, CPL or ATPL for the relevant aircraft category may be converted into a PPL with a single-pilot class or type rating, or into a BPL or SPL, when the original licence was issued by a third country in accordance with the requirements set forth in Annex 1 to the Chicago Convention (ICAO).

For such conversions, applicants should complete form DAC-LIC 113-06 and send it to the DAC either by post or email.

Conversion of professional licences

The DAC may issue equivalent licences, ratings, certificates or privileges to applicants who already hold a similar licence, rating, privilege or certificate issued by a third country in accordance with Annex 1 to the Chicago Convention.

Credit for theoretical and/or practical training may be granted based on a recommendation from an approved training organisation or declared training organisation.

Holders of an ATPL licence issued by an ICAO member country may be granted full credit for the requirements to take a training course before undertaking the theoretical knowledge examinations and the practical exam. Full credit may be granted provided that:

  • the licence holders in question have fulfilled the experience requirements for the issue of an ATPL in the relevant aircraft category, as set out in Subpart F of Annex I to Regulation (EU) No 1178/2011;
  • the third country licence contains a valid type rating for the aircraft to be used for the practical examination.

Applicants should complete form DAC-LIC 113-08 and send it to the DAC either by post or email.

Conversion of powered ultralight aircraft (ULM) pilot licences and parachuting licences

Foreign powered ultralight aircraft and parachuting licences and/or qualifications may be converted to Luxembourg licences pursuant to the provisions of Article 7 of the Grand Ducal regulation of 13 January 1993, or Article 6 of the Grand Ducal regulation of 4 July 1990.

Foreign flight instructor ratings may not be converted. However, further to a reasoned request from an approved school, the DAC may, exceptionally, authorise the holder of a valid foreign flight instructor licence or rating to instruct on Luxembourg-registered aircraft or, for Luxembourg parachuting licences, to instruct at an approved school.

Conversion applications should be made using the relevant forms, which should be sent to the DAC either by post or email.

Approval of these training activities will only be temporary and for no more than 12 months.

Theory requirements

For powered ultralight aircraft pilot licences, a written, multiple-choice theory exam on 'Regulations' is required. If the pilot has flown in a meteorological environment that differs greatly from Luxembourg's, a 'Meteorology' exam is also required.

For parachuting licences, a comprehensive multiple-choice exam is required. The minimum score required to pass is 70%.

Practical requirements

A skills test is required for all applicants for a Luxembourg powered ultralight aircraft pilot licence or parachuting licence.

For powered ultralight aircraft pilot licences, this test must be conducted by an approved examiner, after the applicant passes the theory portion, and following the submission of a written application to the DAC.

For parachuting licences, the practical exam certificate, signed by a Luxembourg-licensed instructor, must be submitted to the DAC.

Acceptance of class and type ratings

A valid class or type rating mentioned on a licence issued by a third country may be mentioned on a licence issued in accordance with 'Part FCL'.

For that purpose, applicants should complete form DAC-LIC 113-07 and send it to the DAC either by post or email.

Forms / Online services

Request for the issue of a Luxembourgish validation for commercial activities of an airplane licence issued by member state of ICAO which is not a member of EASA (DAC-LIC 113-01)

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.

By submitting your application, you agree that your personal data may be processed as part of the application process.

Request for the issue of a Luxembourgish validation for commercial activities of a helicopter licence issued by member state of ICAO which is not a member of EASA (DAC-LIC 113-02)

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.

By submitting your application, you agree that your personal data may be processed as part of the application process.

Request for the issue of a Luxembourgish validation for non-commercial activities with an instrument rating of a licence issued by member state of ICAO which is not a member of EASA (DAC-LIC 113-03)

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.

By submitting your application, you agree that your personal data may be processed as part of the application process.

Request for the issue of a Luxembourgish validation for non-commercial activities without an instrument rating of a licence issued by member state of ICAO which is not a member of EASA (DAC-LIC 113-04)

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.

By submitting your application, you agree that your personal data may be processed as part of the application process.

Request for a validation of a pilot licence for specific tasks of limited duration (DAC-LIC 113-05)

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.

By submitting your application, you agree that your personal data may be processed as part of the application process.

Request for the conversion of a licence issued by member state of ICAO which is not a member of EASA (DAC-LIC 113-06)

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.

By submitting your application, you agree that your personal data may be processed as part of the application process.

Request for the acceptance of a rating contained in a licence issued by member state of ICAO which is not a member of EASA (DAC-LIC 113-07)

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.

By submitting your application, you agree that your personal data may be processed as part of the application process.

Request for the conversion a CPL or ATPL issued by member state of ICAO which is not a member of EASA (DAC-LIC 113-08)

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.

By submitting your application, you agree that your personal data may be processed as part of the application process.

Demande pour l'obtention d'une licence de pilote d'ultra-léger motorisé, des qualifications et des inscriptions associées

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 15, boulevard du Jazz L-4370 Belvaux.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

Demande pour l'obtention d'une licence de parachutiste, des qualifications et des inscriptions associées

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 15, boulevard du Jazz L-4370 Belvaux.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

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