Applying to transfer a licence/medical certificate (EASA Part FCL/SFCL/BFCL)

Pilots may apply to transfer:

  • their licence from one European Union Aviation Safety Agency (EASA) Member State to Luxembourg;
  • their licence from Luxembourg to another EASA Member State;
  • their medical record from an EASA Member State to Luxembourg;
  • their medical record from Luxembourg to another EASA Member State.
Transfers are made in accordance with point ARA.GEN.360 of Commission Regulation (EU) No 1178/2011.

Who is concerned

All applicants wishing to transfer their licence or medical certificate:

  • from an EASA Member State to Luxembourg; or
  • from Luxembourg to another EASA Member State.

Prerequisites

To request the transfer, applicants must:

  • for a transfer to Luxembourg: hold a valid licence or medical certificate issued by an EASA Member State; or
  • for a transfer to another EASA Member State: hold a valid licence or medical certificate issued by the Directorate of Civil Aviation (Direction de l'Aviation Civile – DAC).

A person may not, at any time, hold more than one licence per category of aircraft issued in accordance with Part-FCL/BFCL/SFCL, or more than one medical certificate issued in accordance with Part-MED of the above regulation.

All aircrew licences held by a pilot must be issued by the same competent authority.

Costs

The transfer is subject to a fee. Payment must be made by wire transfer to the bank account of ALSA S.A., and the transfer must mention the appropriate reference information as listed in the table below.

Account holder: Luxembourg Aviation Safety Agency (ALSA S.A.)
Bank account: IBAN LU77 0019 3655 1997 3000 (Swift Code: BCEELULL)
Re: "Procedure name – reference: xx" (stating the name and reference of the procedure as listed in the table below)

Procedure Reference Amount due (in euros)
Transfer of a private pilot licence (LAPL/PPL/BPL/SPL) to Luxembourg 25(1) 120
Transfer of a professional pilot licence (ATPL/CPL) to Luxembourg 25(2) 176

How to proceed

Transfer of a licence from an EASA Member State to Luxembourg

In order to request a transfer, the holder is required to submit the relevant form, duly completed and signed, to the DAC by post or by email, together with the documents indicated therein:

  • for airplane and helicopter pilots: form DAC-LIC 114-2;
  • for sailplane and balloon pilots: form DAC-LIC 114-3.

Before issuing a Luxembourg licence, the DAC will contact the authority that issued the foreign licence to confirm its authenticity.

Examiner's certificates are automatically transferred, except for "Senior Examiner" certificates.

Transfer of a licence from Luxembourg to another EASA Member State

Pilots who wish to transfer a Luxembourg licence to another Member State must submit an application to that Member State.

The Member State's national authority will then send the DAC a request to verify the licence.

Transfer of a medical record from an EASA Member State to Luxembourg

Pilots who wish to transfer their foreign medical file to Luxembourg must complete the corresponding form (form DAC-LIC 114-4) and send it to the Aero-Medical Department of the authority of the Member State that issued the medical certificate.

Transfer of a medical record from Luxembourg to another EASA Member State

Pilots who wish to transfer their medical file to another Member State must complete the relevant form (form DAC-LIC 114-5) and send it to the Aero-Medical Department of the DAC by email.

Forms / Online services

Application to change the state of issue of a part-FCL airplane or helicopter licence to Luxembourg (transfer of licence) (Form 114-2)

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.

By submitting your application, you agree that your personal data may be processed as part of the application process.

Application to change the state of issue of a Part-FCL sailplane or balloon pilot licence to Luxembourg (transfer of licence) (Form 114-3)

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.

By submitting your application, you agree that your personal data may be processed as part of the application process.

Summary of medical history – Form for the transfer of medical records to Luxembourg (Form 114-4)

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.

By submitting your application, you agree that your personal data may be processed as part of the application process.

Summary of medical history – Form for the transfer of medical records to other CAA (Form 114-5)

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.

By submitting your application, you agree that your personal data may be processed as part of the application process.

Who to contact

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