Flight schools: approved training organisations (ATO) and declared training organisations (DTO)

Last update

Go to online services and forms

All organisations that wish to obtain an approved (flight) training organisation (ATO) certificate or a declared (flight) training organisation (DTO) certificate must apply to the Directorate of Civil Aviation (Direction de l'Aviation Civile – DAC).

Who is concerned

All organisations that wish to:

  • obtain an ATO certificate; or
  • be declared a DTO.

Prerequisites

To be eligible to obtain an ATO certificate in Luxembourg, or to file a declaration as a DTO, organisations must have their permanent establishment in Luxembourg.

Costs

For approval of an ATO or approval of an additional course, organisations applying for the certificate must pay a tax and a fee by wire transfer to the bank account of ALSA S.A., and the transfer must mention the appropriate reference information as listed in the table below.

Account holder: Luxembourg Aviation Safety Agency (ALSA S.A.)
Bank account: IBAN LU77 0019 3655 1997 3000 (SwiftCode: BCEELULL)
Re: "Reference: xx" (mentioning the reference of the procedure as listed in the table below)

The amount of the fee for the approval and ongoing annual oversight of an ATO is determined based on time spent processing and analysing the applicant's case within the limits set forth in the table below.

For the approval of an additional course, a EUR 106 tax, plus a fee based on the amount of time spent, will be charged.

Before the application is filed, an advance payment is due. This payment corresponds to half of the minimum amount due. The payment is non-refundable and will be put towards the total fee.

Proof of payment must be enclosed with the application.

Procedure Reference Amount due (in EUR)
Tax for ATO procedures 20(1) 106
Fee for initial approval – Non-complex approved training organisation 20(1)al.2-1 605 – 3,000
Fee for initial approval – Complex approved training organisation 20(1)al.2-2 6,050 – 18,000
Fee for ongoing annual oversight – Non-complex approved training organisation 20(2)al.1-1 605 – 3,000
Fee for ongoing annual oversight – Complex approved training organisation 20(2)al.1-2 6,050 – 14,400
Fee for approval of an additional course 20(3)al.1 106
Fee for approval of an additional course 20(3)al.2 960 – 4,800

How to proceed

Obtaining an approved training organisation (ATO) certificate

To obtain an ATO certificate, interested organisations must submit an application file to the DAC, along with the following:

  1. Administrative section:
    1. Application form DAC-LIC 501-01, together with the corresponding documents;
    2. The training organisation's articles of association;
    3. Where applicable, a copy of the certificate of registration in the Trade and Companies Register (RCS);
    4. Where applicable, the permit to use an aerodrome or a training area;
    5. A full list of the training organisation's staff, listing their duties, and a separate application for each person who belongs to the organisation, including a detailed curriculum vitae for each of them (see ORA.GEN.200, ORA.GEN.210, ORA.ATO.110 and ORA.ATO.210);
    6. The ATO's organisation chart and, where applicable, that of the organisation to which the ATO belongs;
    7. Insurance certificate(s);
    8. Annotated floor plan of the facilities;
    9. Financial documentation;
    10. Confirmation by a chartered accountant or auditor that the organisation possesses sufficient financial resources to carry out the planned activities;
  2. The operating manual (OM);
  3. The organisation management manual (OMM);
  4. Training manual(s) (TM).

Filing a declaration as a declared training organisation (DTO)

To file a declaration as a DTO, the organisation must submit the following to the DAC:

  1. Name of the DTO;
  2. The address and contact details of the DTO's permanent establishment and, where applicable, those of any other site operated by the DTO;
  3. Names, contact details and CVs of the following persons:
    1. The DTO's representative;
    2. The DTO's training manager; and
    3. All general training administrators, if required by DTO.GEN.250 (b) (1);
  4. The type of training provided, pursuant to DTO.GEN.110, at each aerodrome and/or operating site;
  5. A list of all aircraft and FSTDs used for training purposes, where applicable;
  6. The scheduled start date of the training;
  7. A declaration confirming that the DTO has a safety policy and will implement that policy for all training activities covered by the declaration, pursuant to DTO.GEN.210 (a) (1) (ii);
  8. A declaration confirming that, for all training activities covered by the declaration, the DTO complies with, and will continue to comply with, all of the essential requirements set forth in Annex IV of Regulation (EU) 2018/1139, the requirements provided for in Annex I (Part-FCL) and Annex VIII (Part-DTO) of Commission Regulation (EU) 1178/2011, and the requirements provided for in Annex III (Part-BFCL) of Commission Regulation (UE) 2018/395 and Annex III (Part-SFCL) of Commission Implementing Regulation (EU) 2018/1976.

The declaration and any subsequent changes thereto must be filed using form DAC-LIC 502-01.

When filing their declaration with the DAC, the DTO must submit the training programme(s) that it uses or intends to use to provide the training.

If the DTO wishes to organise standardisation and/or refresher courses for examiners, they must submit for approval the respective training program(s) with the declaration.

Organisations that wish to change their status from ATO to DTO need only submit in their declaration the reference to previously approved training manuals.

The applicable procedures are available on request from the DAC's Licenses Department (Département des Licences).

Online services and forms

Downloadable forms

Note: view tips for using PDF forms.

ATO application - Form 501-01

Last update 18.10.2023

PDF565 Kb

DTO declaration - Form 502-01

Last update 18.10.2023

PDF664 Kb

Who to contact

  • Directorate of Civil Aviation

    Address:
    4, rue Lou Hemmer L-1748 Senningerberg Luxembourg
    Postbox 283 L-2012 Luxembourg
    Phone:
    (+352) 247 74 900
    Fax:
    (+352) 46 77 90
    Email address:
    civilair@av.etat.lu
    Website:
    https://dac.gouvernement.lu/en.html
    Closed ⋅ Opens at 8.30
    Wednesday:
    8.30 to 12.00 , 13.00 to 17.00
    Thursday:
    8.30 to 12.00 , 13.00 to 17.00
    Friday:
    8.30 to 12.00 , 13.00 to 17.00
    Saturday:
    Closed
    Sunday:
    Closed
    Monday:
    8.30 to 12.00 , 13.00 to 17.00
    Tuesday:
    8.30 to 12.00 , 13.00 to 17.00

Related procedures and links

Procedures

Aviation

Links

Further information

Directorate of Civil Aviation (DAC)

Website

Legal references

Your opinion matters to us

Tell us what you think of this page. You can leave us your feedback on how to improve this page. You will not receive a reply to your feedback. Please use the contact form for any specific questions you might have.

Fields marked with an asterisk (*) are mandatory.

Did you find what you were looking for?*
How would you rate this page?*
Very poor
Very good

Leave a comment to help us improve this page. Do not provide any personal information such as your email address, name, telephone number, etc.

0/1000

Please rate this page

Your opinion has been submitted successfully!

Thank you for your contribution. If you need help or have any questions, please use the contact form.

Would you like to help us make digital public services more user-friendly by submitting your suggestions for improvement?

Then visit Zesumme Vereinfachen, the online participation platform dedicated to administrative simplification in Luxembourg.

Let's simplify things together

An error occurred

Oops, an error has occurred.