Flight schools: approved training organisations (ATO) and declared training organisations (DTO)

All organisations that wish to obtain an approved (flight) training organisation (ATO) certificate or a declared (flight) training organisation (DTO) certificate must apply to the Directorate of Civil Aviation (Direction de l'Aviation Civile – DAC).

Who is concerned

All organisations that wish to:

  • obtain an ATO certificate; or
  • be declared a DTO.

Prerequisites

To be eligible to obtain an ATO certificate in Luxembourg, or to file a declaration as a DTO, organisations must have their permanent establishment in Luxembourg.

Costs

For approval of an ATO or approval of an additional course, organisations applying for the certificate must pay a tax and a fee by wire transfer to the bank account of ALSA S.A., and the transfer must mention the appropriate reference information as listed in the table below.

Account holder: Luxembourg Aviation Safety Agency (ALSA S.A.)
Bank account: IBAN LU77 0019 3655 1997 3000 (Swift Code: BCEELULL)
Re: "Reference: xx" (mentioning the reference of the procedure as listed in the table below)

The amount of the fee for the approval and ongoing annual oversight of an ATO is determined based on time spent processing and analysing the applicant's case within the limits set forth in the table below.

For the approval of an additional course, a EUR 106 tax, plus a fee based on the amount of time spent, will be charged.

Before the application is filed, an advance payment is due. This payment corresponds to half of the minimum amount due. The payment is non-refundable and will be put towards the total fee.

Proof of payment must be enclosed with the application.

Procedure Reference Amount due (in EUR)
Tax for ATO procedures 20(1) 106
Fee for initial approval – Non-complex approved training organisation 20(1)al.2-1 605 – 3,000
Fee for initial approval – Complex approved training organisation 20(1)al.2-2 6,050 – 18,000
Fee for ongoing annual oversight – Non-complex approved training organisation 20(2)al.1-1 605 – 3,000
Fee for ongoing annual oversight – Complex approved training organisation 20(2)al.1-2 6,050 – 14,400
Fee for approval of an additional course 20(3)al.1 106
Fee for approval of an additional course 20(3)al.2 960 – 4,800

How to proceed

Obtaining an approved training organisation (ATO) certificate

To obtain an ATO certificate, interested organisations must submit an application file to the DAC, along with the following:

  1. Administrative section:
    1. Application form DAC-LIC 501-01, together with the corresponding documents;
    2. The training organisation's articles of association;
    3. Where applicable, a copy of the certificate of registration in the Trade and Companies Register (RCS);
    4. Where applicable, the permit to use an aerodrome or a training area;
    5. A full list of the training organisation's staff, listing their duties, and a separate application for each person who belongs to the organisation, including a detailed curriculum vitae for each of them (see ORA.GEN.200, ORA.GEN.210, ORA.ATO.110 and ORA.ATO.210);
    6. The ATO's organisation chart and, where applicable, that of the organisation to which the ATO belongs;
    7. Insurance certificate(s);
    8. Annotated floor plan of the facilities;
    9. Financial documentation;
    10. Confirmation by a chartered accountant or auditor that the organisation possesses sufficient financial resources to carry out the planned activities;
  2. The operating manual (OM);
  3. The organisation management manual (OMM);
  4. Training manual(s) (TM).

Filing a declaration as a declared training organisation (DTO)

To file a declaration as a DTO, the organisation must submit the following to the DAC:

  1. Name of the DTO;
  2. The address and contact details of the DTO's permanent establishment and, where applicable, those of any other site operated by the DTO;
  3. Names, contact details and CVs of the following persons:
    1. The DTO's representative;
    2. The DTO's training manager; and
    3. All general training administrators, if required by DTO.GEN.250 (b) (1);
  4. The type of training provided, pursuant to DTO.GEN.110, at each aerodrome and/or operating site;
  5. A list of all aircraft and FSTDs used for training purposes, where applicable;
  6. The scheduled start date of the training;
  7. A declaration confirming that the DTO has a safety policy and will implement that policy for all training activities covered by the declaration, pursuant to DTO.GEN.210 (a) (1) (ii);
  8. A declaration confirming that, for all training activities covered by the declaration, the DTO complies with, and will continue to comply with, all of the essential requirements set forth in Annex IV of Regulation (EU) 2018/1139, the requirements provided for in Annex I (Part-FCL) and Annex VIII (Part-DTO) of Commission Regulation (EU) 1178/2011, and the requirements provided for in Annex III (Part-BFCL) of Commission Regulation (UE) 2018/395 and Annex III (Part-SFCL) of Commission Implementing Regulation (EU) 2018/1976.

The declaration and any subsequent changes thereto must be filed using form DAC-LIC 502-01.

When filing their declaration with the DAC, the DTO must submit the training programme(s) that it uses or intends to use to provide the training.

If the DTO wishes to organise standardisation and/or refresher courses for examiners, they must submit for approval the respective training program(s) with the declaration.

Organisations that wish to change their status from ATO to DTO need only submit in their declaration the reference to previously approved training manuals.

The applicable procedures are available on request from the DAC's Licenses Department (Département des Licences).

Forms / Online services

ATO application - Form 501-01

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.

By submitting your application, you agree that your personal data may be processed as part of the application process.

DTO declaration - Form 502-01

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 15, boulevard du Jazz L-4370 Belvaux.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

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