ATCO training organisation certification

This procedure is for entities seeking certification as an organisation offering one or several types of training courses for air traffic controllers (Air Traffic Control Officers - ATCO).

Applications for air traffic controller training organisation certification must be sent to the Directorate of Civil Aviation (Direction de l’Aviation Civile – DAC).

Who is concerned

Any organisation certified by the DAC to provide one or several types of training courses for air traffic controllers.

Deadlines

Applications for certification must reach the DAC at least 6 months before the training is scheduled to begin.

How to proceed

Filing an application

Applications for training organisation certification must be filed with the DAC using form DAC-NSA Form 713-1.

Applications must include the following details:

  • the applicant's full name and address;
  • the address(es) of the training venue(s), including, where relevant, the list of ATC units, if different to the applicant's address;
  • the full names and contact details of:
    • the manager in charge of training;
    • the director of the training organisation, if different to the manager in charge of training;
    • the individual(s) appointed as the point(s) of contact for dealings with the competent authorities;
  • the date on which the training provision is scheduled to begin, or to be amended;
  • a list of the types of courses to be offered, with at least one training programme for each type of course;
  • the declaration of compliance with applicable requirements, which must be signed by the manager in charge of training. By signing, they certify the organisation's full and ongoing compliance with applicable requirements;
  • management system-related procedures;
  • the application filing date.

Supporting documents

Applicants must provide details of a procedure for managing changes in the training organisation, as provided for in ATCO.OR.B.015 of Regulation (EU) 2015/340.

Application processing time

The DAC will check to ensure that:

  • the application for certification is complete;
  • the organisation complies with all applicable requirements set forth in Regulations (EU) 2015/340 and (EU) 2018/1139.

The DAC will conduct one or several certification audits.

The DAC will issue an air traffic controller training organisation certificate if:

  • the certification audit reveals no Level 1 Findings; and
  • for every Level 2 Finding, the applicant and the DAC have agreed on a corrective action plan.

Note:

A Level 1 Finding is issued by the DAC in the event of significant non-compliance with regard to 1) applicable requirements as set forth in Regulation (EU) 2018/1139 and Regulation (EU) 2015/340, 2) the training organisation's procedures and manuals, 3) the type(s) of course(s) and/or service(s) provided, or 4) the organisation's certificate(s), where such non-compliance could negatively affect or seriously compromise safety, and/or markedly reduce the quality of the course(s) being provided.

A Level 2 Finding is issued by the DAC in the event of non-compliance with regard to 1) applicable requirements as set forth in Regulation (EU) 2018/1139 and Regulation (EU) 2015/340, 2) the training organisation's procedures and manuals, 3) the type(s) of course(s) and/or service(s) provided, or 4) the organisation's certificate(s), where such non-compliance could negatively affect or compromise safety, and/or reduce the quality of the course(s) being provided.

Duration of validity

The air traffic controller training organisation certificate itself is valid indefinitely.

The training organisation's certification will remain valid as long as:

  • the certificate is not surrendered or revoked; and
  • the training organisation remains in compliance with the requirements of Regulations (EU) 2018/1139 and (EU) 2015/340, and takes account of the provisions governing the handling of findings in accordance with ATCO.OR.B.030 of that Regulation.

Obligations

On receiving a notification of findings issued by the DAC in compliance with ATCO.AR.E.015, the training organisation must:

  • determine the root cause of the finding; and
  • draw up a corrective action plan; and
  • demonstrate the implementation of a corrective action plan to the DAC's satisfaction, within the time limit agreed to with the DAC as provided for in ATCO.AR.E.015 of Regulation (EU) 2015/340.

Review of the file

All air traffic controller training organisations are subject to continuous oversight by the DAC, in the form of a tailored annual audit plan communicated to the training organisation in advance.

Forms / Online services

Application form for (re)certification as Training Organisation (DAC Form 713-1)

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.

By submitting your application, you agree that your personal data may be processed as part of the application process.

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