Filing annual financial statements with the RCS

Last update

For reasons of transparency and the protection of third parties, businesses are required to file their annual accounts online with the Trade and Companies Register (registre de commerce et des sociétés - RCS) and to mention the filing of the accounts in the Electronic Compendium of Companies and Associations (recueil électronique des sociétés et associations - RESA).

The general public can subsequently consult the filed accounts on the website of the RCS.

Who is concerned?

The annual accounts of the following companies must be lodged with the RCS:

Prerequisites

Preliminary steps

Unless they are allowed to use IFRS, businesses who file their accounts must:

Deadlines

The annual financial statements and the appropriation of income must be approved within the 6 months following the end of the calendar year (for natural persons established as traders) or of the financial year (for legal persons):

Annual financial statements must be lodged within one month after their approval, i.e. 7 months after the end of the calendar year for natural persons established as traders, or 7 months after the end of the financial year for legal persons.

Costs

The costs for registration and lodging are available on the website of the Trade and Companies Register (RCS).

Payment is usually carried out online, but may exceptionally be made in cash at the helpdesk of the Luxembourg Business Registers (LBR).

The costs are due on an individual basis for each account registered. However, in the case of regular and recurrent registrations, it is possible to submit to the LBR an application for accreditation in order to ensure payment through monthly invoicing.

How to proceed

Online lodging

Applicants have to file their accounting package online with the Trade and Companies Register (RCS) using a LuxTrust certificate.

At the time of lodging the accounts applicants must:

  • indicate, where applicable, that the annual financial statements were properly validated on the eCDF platform by ticking the appropriated box, so that the LBR can automatically collect the accounting data from the eCDF platform, namely:
    • the balance sheet;
    • the profit and loss accounts;
    • the account balance;
  • join other unstructured financial documents in PDF/A format, namely:
    • the notes to the financial statements;
    • the management report;
    • the report from the person responsible for auditing the accounts;
    • the annual financial statements for businesses not subject to the standard chart of accounts (plan comptable normalisé - PCN) (e.g. Soparfi).

The filing notification of accounts is automatically generated by the RCS at the moment the request to lodge the annual financial statements is accepted.

Once the lodging has been processed, the documents submitted which now carry a virtual label providing proof of lodging with the RCS, can be downloaded in the personal eSpace made available to the applicant on the website of the RCS (in the section "mes commandes").

Publication and consultation of the accounts

After filing the accounts with the Trade and Companies Register (RCS), the filing notification of accounts is published in the electronic compendium of companies and associations (RESA) on the day of the filing or on a set date, chosen by the applicant at the time of application for filing, within a 15-day deadline after the filing.

The filing notification is materialised through a new line inserted in the electronic compendium of companies and associations. The filed annual financial statements can be consulted, except if otherwise provided for by law, in the following formats:

However, the filing notification is not published and the accounts are not available for consultation for the following types of businesses:

  • SENC and SECS where none of the partners is an SA, SARL, SCA (or any similar foreign form) or if all of the partners are SAs, SARLs, SCAs (or any similar foreign form) and none of them publishes the accounts of the business in question along with their own accounts;
  • natural persons established as traders;
  • economic interest group (groupement d'intérêt économique - GIE).
The filing of accounts only becomes legally binding on third parties after their publication in the RESA.

Online services and forms

Online services

Who to contact

Luxembourg Business Registers - Diekirch Office

Luxembourg Business Registers - Luxembourg Office

  • Luxembourg Business Registers Luxembourg Business Registers - Luxembourg Office

    Address:
    14, rue Erasme L-1468 Luxembourg-Kirchberg Luxembourg
    L-2961 Luxembourg
    Email address:
    helpdesk@lbr.lu
    Closed ⋅ Opens tomorrow at 9.00
    Tuesday:
    9.00 to 12.00, 13.30 to 16.00
    Wednesday:
    9.00 to 12.00, 13.30 to 16.00
    Thursday:
    9.00 to 12.00, 13.30 to 16.00
    Friday:
    9.00 to 12.00, 13.30 to 16.00
    Saturday:
    Closed
    Sunday:
    Closed
    Monday:
    9.00 to 12.00, 13.30 to 16.00
    Monday to Friday from 09.00 - 12.00 and 13.30 - 16.00
    Registration helpdesk: Monday to Friday by appointment only

eCDF Helpdesk

  • Government IT Centre (CTIE) eCDF Helpdesk

    Address:
    560, rue de Neudorf L-2220 Luxembourg Luxembourg
    B.P. 1111 / L-1011 Luxembourg
    Email address:
    ecdf@ctie.etat.lu

Central Balance Sheet Unit (Helpdesk STATEC)

Related procedures and links

Procedures

Preparing the approval of financial statements on the platform for the electronic gathering of financial data (eCDF) The chart of accounts for businesses

Links

Legal references

  • Loi du 20 avril 2009

    sur le dépôt par voie électronique auprès du registre de commerce et des sociétés

  • Loi modifiée du 19 décembre 2002

    concernant le registre de commerce et des sociétés ainsi que la comptabilité et les comptes annuels des entreprises

  • Règlement grand-ducal modifié du 23 janvier 2003

    portant exécution de la loi du 19 décembre 2002 concernant le Registre de commerce et des sociétés ainsi que la comptabilité et les comptes annuels des entreprises

  • Règlement grand-ducal du 14 décembre 2011

    déterminant la procédure de dépôt de la liasse comptable auprès du gestionnaire du registre de commerce et des sociétés, les conditions de contrôles arithmétiques et logiques concernant les comptes annuels et portant modification du règlement grand-ducal modifié du 23 janvier 2003 portant exécution de la loi modifiée du 19 décembre 2002 concernant le registre de commerce et des sociétés ainsi que la comptabilité et les comptes annuels des entreprises

  • Loi du 27 mai 2016

    modifiant, en vue de réformer le régime de publication légale relatif aux sociétés et associations, - la loi modifiée du 19 décembre 2002

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