Preparing the approval of financial statements on the platform for the electronic gathering of financial data (eCDF)
Last update
Persons required to present their accounts in compliance with the Standard Chart of Accounts (SCA) must prepare them on the platform for the electronic gathering of financial data (eCDF), before filing them with the Trade and Companies Register (RCS).
This electronic platform, managed by the State, makes it possible to prepare the electronic filing with the RCS of structured accounting information on standardised forms concerning the balance sheet, the profit and loss account, and the account balances included in the SCA.
Who is concerned
In principle, the following businesses are concerned:
- natural persons active as traders;
- commercial companies with legal personality, i.e.:
- public limited companies (société anonyme - SA);
- European companies (societas europea - SE);
- limited liability companies (société à responsabilité limitée - SARL);
- partnerships limited by shares (société en commandite par actions - SCA);
- cooperative companies (sociétés cooperatives - SCOP);
- limited partnerships (société en commandite simple - SCS);
- partnerships (société en nom collectif - SENC);
- European economic interest groupings (EEIGs);
- Luxembourg economic interest groupings (EIGs);
- the branch offices of companies established abroad;
- financial holding companies;
The following businesses are not concerned:
- natural persons in their capacity as traders and partnerships (SENC, SCS) who have an annual turnover excluding VAT of less than EUR 100,000, unless the partners with unlimited liability are public limited companies (SA, S.àr.l. or SCA) or companies with a comparable form under foreign law;
- credit institutions;
- insurance and reinsurance companies;
- certain businesses in the financial sector.
Financial holding companies are subject to the SCA since 2020.
Prerequisites
Preliminary steps
In order to use the eCDF platform, the user must first apply for an eCDF account. 3 scenarios are possible:
- Professional LuxTrust eCDF account with organizational unit ("OR") control
The applicant (future account holder), whether a legal entity or a natural person, can apply for an eCDF account for a professional LuxTrust certificate which can be either:- a Smartcard Pro (professional smartcard); or
- a Signing Stick Pro (professional USB stick); or
- a Token Pro.
With this type of account, filings can be made for:
- the account holder;
- other declarants.
- eCDF account for a LuxTrust private certificate
The applicant, a natural person, can request an eCDF account for a LuxTrust private certificate, which can be either:- a Smartcard Private; or
- a Stick Private; or
- a Token Private.
With this type of account, filings can only be made for the account holder.
- eCDF account for eIDAS certificate
The applicant – who may be a natural or legal person – can create an eCDF account with an eIDAS certificate. This is a private certificate.With this type of account, filings can only be made for the account holder.
In all 3 cases, the eCDF user / account administrator indicated on the application form will be sent an account activation email containing a link from security.public.lu. The user must click on the link contained in the email to finalise the creation of access rights to their eCDF account.
The user will not be able to access the eCDF platform until they have activated their account in this way.
More details about an application to open an eCDF account can be found in the explanatory text "Registering with and accessing the eCDF system".
How to proceed
Electronic approval of accounting records on eCDF
The standardisation procedure using the eCDF platform is aimed at the following financial documents:
- the balance sheet;
- the profit and loss accounts;
- the account balances.
These documents constitute the accounting package with all the documents relating to the company's annual accounts for a given year.
The preparation of the accounting documents on the eCDF platform is carried out using standardised forms.
The eCDF platform offers 2 possibilities to the declarant:
- financial data can be entered via the standardised (PDF) forms available on the eCDF platform;
- the data can be transferred in the form of an XML file generated by the declarant's accounting tool.
Electronic filing of the accounting package with the RCS
When the financial data have been approved on the eCDF platform, the business must file the accounting package (structured financial data and other non structured data) electronically with the Trade and Companies Register (RCS).
The Luxembourg Business Registers (LBR) will then automatically collect the financial data from the eCDF platform.
Data archiving by the Central Balance Sheet Unit
The structured and harmonised financial data will be archived and stored on a computer storage medium by the Central Balance Sheet Unit (Centrale des bilans).
The Central Balance Sheet Unit will:
- make available the financial data to other administrations (Inland Revenue, VAT, etc.) in such a way that businesses will no longer have to send their financial records to other administrations;
- make the financial data available to third parties (creditors, competitors and any other interested third party) within the legal limits;
- make financial analysis records available at a later stage.
Who to contact
House of Entrepreneurship
-
House of Entrepreneurship
- Address:
- 14, rue Erasme L-1468 Luxembourg Luxembourg
- Phone:
- (+352) 42 39 39 330
- Email address:
- info@houseofentrepreneurship.lu
Open Closes at 17.00
- Thursday:
- 8.30 to 17.00
- Friday:
- 8.30 to 17.00
- Saturday:
- Closed
- Sunday:
- Closed
- Monday:
- 8.30 to 17.00
- Tuesday:
- 8.30 to 17.00
- Wednesday:
- 8.30 to 17.00
'Contact Entreprise' at the Chamber of Skilled Trades and Crafts - Luxembourg
-
Chamber of Skilled Trades and Crafts Contact Entreprise
- Address:
-
2, circuit de la foire internationale
L-1347
Luxembourg-Kirchberg
Luxembourg
B.P. 1604, L-1016
- Email address:
- contact@cdm.lu
- Website:
- http://www.cdm.lu/
Related procedures and links
Procedures
Links
Further information
-
Créer mon entreprise
sur le site de la Chambre des métiers
-
Commission des Normes Comptables
Site web
-
Trade and Companies Register
Website
-
Platform for electronic gathering of financial data (eCDF)
Website
Legal references
-
Loi modifiée du 10 août 1915
concernant les sociétés commerciales
-
Loi modifiée du 19 décembre 2002
concernant le registre de commerce et des sociétés ainsi que la comptabilité et les comptes annuels des entreprises
-
Loi du 6 avril 2013
relative aux titres dématérialisés
-
Loi du 27 mai 2016
modifiant, en vue de réformer le régime de publication légale relatif aux sociétés et associations, - la loi modifiée du 19 décembre 2002
-
Loi du 10 décembre 2010
relative à l'introduction des normes comptables internationales pour les entreprises
-
Règlement grand-ducal du 23 janvier 2003
portant exécution de la loi du 19 décembre 2002 concernant le Registre de commerce et des sociétés ainsi que la comptabilité et les comptes annuels des entreprises
-
Règlement grand-ducal du 29 juin 1984
déterminant le schéma, selon lequel les sociétés de participation financière doivent établir leurs comptes annuels
-
Règlement grand-ducal modifié du 14 décembre 2011
déterminant la procédure de dépôt de la liasse comptable auprès du gestionnaire du registre de commerce et des sociétés, les conditions de contrôles arithmétiques et logiques concernant les comptes annuels
-
Règlement grand-ducal du 12 septembre 2019
déterminant le contenu du plan comptable normalisé visé à l’article 12 du Code de commerce
- Code de commerce
