Balloon operations

Last update 30.04.2021

Regulation (EU) 2018/395 sets out the rules applying to the operation of balloons. These rules do not apply to air operations in tethered gas balloons.

For commercial operations with balloons, operators need not hold an Air Operator Certificate (AOC). Balloon operators may only engage in such commercial operations after having declared to the Luxembourg Directorate of Civil Aviation (Direction de l’Aviation Civile – DAC) their capacity and the means at their disposal to accept liabilities associated with the operation of the balloon.

Such operators must:

  • file the said declaration with the DAC; and
  • operate the balloon in compliance with Subparts BAS and ADD of Annex II of Regulation (EU) 2018/395, as set forth below (see section "Obligations").

Who is concerned

Balloon operators who:

Article 3, paragraph 2 of Regulation (EU) 2018/395 specifies the types of activities that do not need to be declared. Those activities are referred to as marginal activities. The following criteria (Part AMC1 ARO.OPS.300), as provided for in Regulation (EU) No 965/2012, are to be considered for marginal activities:

  • activities engaged in for fewer than 20 days per calendar year; and
  • activities that do not generate profit distributed outside the organisation.

Prerequisites

To engage in commercial operations, balloon operators must have declared to the DAC their capacity and the means at their disposal to assume the liabilities associated with their activity.

Deadlines

The operator must file a declaration with the DAC specifying that they possess the capacity and the means to assume the liabilities associated with the operation of the balloon, before operating the balloon.

Costs

For ongoing oversight of a commercial balloon operator, an annual fee of EUR 1,000 is charged.

This sum is multiplied by a coefficient that depends on the number of balloon types.

How to proceed

Filing an application/declaration

In the declaration, the operator is required to confirm that they comply with, and will continue to comply with:

The operator must fill in and sign the "Balloon Operation Declaration" form.

The form must be sent to the DAC by email to: ops@av.etat.lu.

The declaration must include the following information:

  1. the operator's name;
  2. the place where the operator has its principal place of business;
  3. the name and contact details of the operator's accountable manager;
  4. the starting date of commercial operation and, where applicable, the date on which a change to existing commercial operation takes effect;
  5. in respect of all balloons used for the commercial operation, the balloon type, registration, main base, type of operation and continuing airworthiness management organisation.

Supporting documents

Balloon operators who engage in commercial activities must provide the DAC with:

  • documents certifying that the DAC is the competent authority for the operator;
  • a list of alternative means of compliance (AltMoC), if necessary.

Application processing time

Upon receiving the declaration, the DAC will:

  • check the declaration contains all the required information; and
  • acknowledge receipt of the declaration within 10 working days.

If the declaration does not contain the required information, or contains information that reveals non-compliance with the applicable requirements, the DAC will inform the operator of the non-compliance and request additional information.

The DAC may carry out an inspection. If the non-compliance is confirmed, the DAC may take the following measures:

  • prohibit or restrict the operator's activities;
  • revoke, restrict or suspend the certificate or specific approval;
  • set a deadline for remedying the non-compliance.

Duration of validity

The declaration will remain valid until and unless the operator notifies the DAC that it has discontinued its activities.

Obligations

The operator must comply with the essential requirements set forth in:

Accordingly, for the purpose of ascertaining such compliance, the operator shall allow any person authorised by the DAC access to:

  • all their installations, data and procedures; and
  • all their balloons, documents and files; and
  • any equipment associated with the operator's activity, whether or not such activity is subcontracted.
Note: If a balloon is being commercially operated for the purpose of carrying passengers, access to the balloon includes boarding the balloon and remaining on board during flight operations, unless such operations pose a risk.

The operator shall immediately notify the DAC of:

  • any change in circumstances affecting its compliance with the essential requirements mentioned above;
  • any change in respect of the following, as set forth in Regulation (EU) 2018/395:
    • the information referred to in point BOP.ADD.100 b); and
    • the list of alternative means of compliance (AltMoC) referred to in point BOP.ADD.100 c);
  • the discontinuance of its commercial balloon operations.

Furthermore, the following requirements, as provided for in Regulation (EU) 2018/395, also apply to:

  • non-commercial balloon operators:
    • the cover regulation;
    • Annex I Part FDE;
    • Annex II Part BOP – Subpart BAS;
    • commercial balloon operators;
  • commercial balloon operators:
    • the cover regulation;
    • Annex I Part FDE;
    • Annex II Part BOP – Subpart BAS;
    • Annex II Part BOP – Subpart ADD.

Forms / Online services

Balloon Operation Declaration

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.

By submitting your application, you agree that your personal data may be processed as part of the application process.

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