Application for document approval (air operations)

Operators that hold an Air Operator Certificate (AOC) must submit their operating manual (OM) to the competent authority for prior approval. This approval is required when amendments to the manual in question apply to procedures pertaining to the list of items that require prior approval (see requirement ORO.GEN.130 of Annex III of Regulation (EU) No 965/2012).

The Minimum Equipment Lists (MEL) in Part B of the operating manual require prior approval for every amendment, as stipulated in paragraph ORO.MLR.105 of Annex III of Regulation (EU) No 965/2012.

In addition, the key management system processes must be described and documented in accordance with requirement ORO.GEN.200 of Annex III of Regulation (EU) No 965/2012. This description may appear:

  • either in the operating manual (OMA);
  • or in a specific manual:
    • Organisation Management Manual (OMM);
    • Management System Manual (MSM);
    • Safety Management Manual (SMM);
    • Compliance Monitoring Manual (CMM).

When amendments to the manual in question apply to procedures pertaining to the list of items that require prior approval (see requirement ORO.GEN.130 of Annex III of Regulation (EU) No 965/2012), they must be submitted for approval in accordance with this procedure.

The Directorate of Civil Aviation (Direction de l'Aviation Civile – DAC) is the competent authority in Luxembourg.

Who is concerned

Air operators concerned

Commercial air operators that hold an commercial air transport certificate (CAT or AOC) issued by the DAC.

Reminder: an aircraft operator is any natural or legal person that operates or proposes to operate one or more aircraft.

Prerequisites

The content of the operating manual must meet the requirements of Regulation (EU) No 965/2012.

Deadlines

Amendments to the manual requiring prior approval must be submitted to the DAC 30 days before the desired date of implementation.

Costs

According to the terms of the Grand Ducal regulation of 19 November 2019.

How to proceed

Filing an application/declaration

Applicants must duly complete and sign the form "Application for document approval DAC-OPS-600".

The application must be sent to the following email address: ops@av.etat.lu.

Supporting documents

The application must be accompanied by the following:

  • an electronic copy of the manual in question;
  • proof that management of change has been implemented.

Application processing time

The manual submitted for approval is reviewed within 30 days of receipt of the application.

Forms / Online services

Application for Document Approval

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.

By submitting your application, you agree that your personal data may be processed as part of the application process.

Who to contact

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