Organising a sporting event on public roads

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Go to online services and forms

During sporting events taking place on public roads, in the interests of safety it may be necessary to close off certain streets, divert traffic and either prohibit or authorise parking for vehicles in specific areas.

In addition, a special permit is required for any event taking place on public roads, and particularly any sports competition, such as:

  • running races;
  • bicycle races;
  • duathlon/triathlon races;
  • motor racing;
  • school-cup road safety awareness events.

The permit must be obtained from the Minister for Mobility and Public Works before the event takes place.

Who is concerned

Any association or any organiser of a sporting event taking place on public roads.

Prerequisites

Preliminary steps

Running and bicycle races, duathlon/triathlon races

Applicants must hold a preliminary consultation meeting with:

  • the communal administration(s) of the locality where the race is taking place; and
  • the relevant departments of the National Roads Administration (Administration des Ponts et Chaussées).

In holding this meeting, the applicant commits to ensuring that there will be no obstacles preventing the planned event from running smoothly.

The applicant must also hold preliminary consultation meetings with the Grand Ducal Police, which will issue a preliminary approval to the applicant, with details about:

  • the route, specifying the localities traversed, the streets used, road occupancy times, and the police escort; and
  • manned stations along the route and safety measures implemented to ensure security and maintain road safety.

If the route includes forest trails, the applicant must attach to their permit application the approval obtained from the Ministry of the Environment to use these forest trails.

Deadlines

The permit application must be filed at least 4 weeks before the event.

How to proceed

Filing an application

Running and bicycle races, duathlon/triathlon races, motor racing

1. Send the form to the relevant sports federation to be signed

The applicant must first submit the permit application, using the appropriate form (see the section 'Online services and forms'), to:

The application must include the following information:

  • the name and date of the event;
  • the race distance;
  • the race route;
  • the number of participants;
  • the starting and ending locations and times.

The applicant must then sign the form:

  • electronically using a LuxTrust product; or
  • by hand.

The relevant sports federation must then complete and sign the form and return it to the applicant.

2. Send the form to the ministry for authorisation

After both the applicant and the relevant sports federation have completed and signed the permit application, the applicant must send it:

Ministère de la Mobilité et des Travaux publics
Département de la mobilité et des transports
Direction de la circulation et sécurité routières
4, place de l'Europe
L-1499 Luxembourg

Note: permit applications for motor racing events must be sent directly to the ministry.

At the bottom of the form, there is a section reserved for use by the ministry where the minister will sign and grant final authorisation for the event.

School-cup road safety awareness events

School cup road safety awareness events are organised by the NPO Sécurité Routière Luxembourg in collaboration with the communes, teaching staff, Grand Ducal Police, and volunteer organising committees under the aegis of the Ministry of Education, Children and Youth and the Ministry of Mobility and Public Works.

A 'school cup' consists of 3 steps:

  1. theory test: 4th-year students and special classes of the same year sit a theory test on the Highway Code.
  2. practical test: during the practical test, students check the technical condition of the bicycle and then complete a ride in real-world traffic conditions.
  3. national finals: the finalists from the 2 parts (theory test and ride in real-world traffic conditions) compete in the national finals in July.

As is the case for all competitions on public roads, permit applications to organise a school cup must be filed with the Ministry of Mobility and Public Works.

The information that must be included on a permit application for a school cup is the same as that listed above for a road race.

Supporting documents

Running and bicycle races, duathlon/triathlon races

The following documents must be attached to the application:

  • the Grand Ducal Police's preliminary approval/authorisation;
  • the National Roads Administration's preliminary approval/authorisation;
  • if forest trails are to be used: preliminary approval/authorisation by the Ministry of the Environment, Climate and Biodiversity;
  • a copy of the third-party insurance policy.

Note: all organisers of a sports competition on public roads must have third-party insurance covering the event. Thus, should there be an accident or other incident during the event, a claim can be filed with the insurer to cover any expenses and/or damages.

Online services and forms

Downloadable forms

Note: view tips for using PDF forms.

Demande d’autorisation pour une course à pied sur la voie publique

Last update 21.12.2023

PDF3.39 Mb

Demande d’autorisation pour une course cycliste sur la voie publique

Last update 21.12.2023

PDF3.38 Mb

Demande d'autorisation pour un duathlon/triathlon

Last update 22.12.2023

PDF2.86 Mb

Demande d'autorisation pour une coupe scolaire

Last update 21.12.2023

PDF2.78 Mb

Who to contact

  • Ministry of Education, Children and Youth

    Address:
    33, Rives de Clausen L-2165 Luxembourg Luxembourg
    Phone:
    (+352) 247-85100
    Fax:
    (+352) 247-85113
    Email address:
    info@men.lu
    Website:
    http://www.men.public.lu

  • Ministry of Education, Children and Youth School Mediation Service

    Address:
    10, rue Bender L-1229 Luxembourg Luxembourg
    Phone:
    (+352) 247 65280
    Email address:
    contact@mediationscolaire.lu
    Website:
    https://www.mediationscolaire.lu/en/
    Closed ⋅ Opens à 8h30
    Tuesday:
    8h30 à 17h30
    Wednesday:
    8h30 à 17h30
    Thursday:
    8h30 à 17h30
    Friday:
    8h30 à 17h30
    Saturday:
    Closed
    Sunday:
    Closed
    Monday:
    8h30 à 17h30

  • Ministry of Education, Children and Youth National Inclusion Commission

    Address:
    33, Rives de Clausen L-2165 Luxembourg Luxembourg
    Phone:
    (+352) 247 65125
    Email address:
    odj@cni.men.lu

  • Ministry of Education, Children and Youth SCRIPT (Department for the Coordination of Educational and Technological Research and Innovation)

    Address:
    33, rives de Clausen L-2165 Walferdange Luxembourg
    Phone:
    (+352) 247 85187
    Fax:
    (+352) 247 85137
    Website:
    https://script.lu/fr

  • Ministry of Education, Children and Youth Department of Vocational Training - Individual Training Leave

    Address:
    29, rue Aldringen Luxembourg Luxembourg
    L-2926 Luxembourg
    Phone:
    (+352) 247 85932
    Phone:
    (+352) 247 75132
    Fax:
    (+352) 47 41 16
    Email address:
    cif@sfp.lu
    Website:
    https://men.public.lu/en.html

  • Ministry of Education, Children and Youth School service for newly arrived pupils (Cellule d'accueil scolaire pour élèves nouveaux arrivants – CASNA)

    Address:
    29, rue Aldringen L-1118 Luxembourg Luxembourg
    B.P. L-2926 Luxembourg
    Phone:
    (+352) 247 76570
    Email address:
    secretariat.secam@men.lu
    Website:
    http://www.men.public.lu/

  • Ministry of Education, Children and Youth Department for accreditation of prior and experiential learning

    Address:
    29, rue Aldringen L-1118 Luxembourg Luxembourg
    Phone:
    (+352) 247 65253
    Phone:
    (+352) 247 85993
    Phone:
    (+352) 247 85912
    Phone:
    (+352) 247 56445
    Email address:
    vae@men.lu
    Website:
    http://www.men.public.lu/fr/professionnel/validation-acquis-experience/index.html

    The reception desk is open by appointment at the following address:

    38, Rue Philippe II
    L-2926 Luxembourg

  • Ministry of Education, Children and Youth Board of Appeals (Commission de recours)

    Address:
    33, rives de Clausen L-2165 Luxembourg Luxembourg
    L-2926 Luxembourg
    Email address:
    info@men.lu
    Website:
    http://www.men.public.lu

  • Ministry of Education, Children and Youth General Directorate for Childhood and Family Support / General Directorate for the Youth Sector

    Address:
    33, rives de Clausen L-2165 Luxembourg Luxembourg
    L-2926 Luxembourg
    Phone:
    (+352) 247 85100
    Email address:
    info@men.lu
    Website:
    http://www.men.public.lu/fr/index.html
    Closed ⋅ Opens à 8h30
    Tuesday:
    8h30 à 11h30, 14h00 à 17h00
    Wednesday:
    8h30 à 11h30, 14h00 à 17h00
    Thursday:
    8h30 à 11h30, 14h00 à 17h00
    Friday:
    8h30 à 11h30, 14h00 à 17h00
    Saturday:
    Closed
    Sunday:
    Closed
    Monday:
    8h30 à 11h30, 14h00 à 17h00
    Monday to Friday from 8.30 to 11.30 and from 14.00 to 17.00

  • Ministry of Education, Children and Youth General Directorate for Childhood and Family Support - Adoption Service

    Address:
    33, rives de Clausen L-2165 Luxembourg Luxembourg
    L-2926 Luxembourg
    Phone:
    (+352) 247 83624
    Email address:
    adoption@men.lu
    Website:
    http://www.men.public.lu/fr/index.html
    Closed ⋅ Opens à 8h30
    Tuesday:
    8h30 à 11h30, 14h00 à 17h00
    Wednesday:
    8h30 à 11h30, 14h00 à 17h00
    Thursday:
    8h30 à 11h30, 14h00 à 17h00
    Friday:
    8h30 à 11h30, 14h00 à 17h00
    Saturday:
    Closed
    Sunday:
    Closed
    Monday:
    8h30 à 11h30, 14h00 à 17h00
    Monday to Friday from 8.30 to 11.30 and from 14.00 to 17.00

  • Ministry of Education, Children and Youth Department of Primary Education (Service de l'enseignement fondamental)

    Address:
    33, rives de Clausen L-2165 Luxembourg Luxembourg
    L-2926 Luxembourg
    Phone:
    (+352) 247 85938
    Fax:
    (+352) 247 85123
    Email address:
    info@men.lu
    Website:
    https://men.public.lu/fr/fondamental.html

  • Ministry of Education, Children and Youth The eBac eLearning Platform

    Address:
    40, Boulevard Pierre Dupong L-1430 Luxembourg Luxembourg
    Phone:
    +352 2604 2211
    Email address:
    epilotage@ebac.lu
    Website:
    http://www.ebac.lu

  • Ministry of Education, Children and Youth Secondary Education Service

    Address:
    29, rue Aldringen L-1118 Luxembourg Luxembourg
    L-2926 Luxembourg
    Phone:
    (+352) 247 85129
    Fax:
    (+352) 247 85130
    Email address:
    info@men.lu
    Website:
    http://www.men.public.lu

  • Ministry of Education, Children and Youth Department of Adult Education

    Address:
    15, rue Léon Hengen L-1745 Luxembourg Luxembourg
    L-2926 Luxembourg
    Phone:
    (+352) 8002 4488
    Email address:
    sfa@men.lu
    Website:
    http://www.men.public.lu
    Closed ⋅ Opens à 8h00
    Tuesday:
    8h00 à 12h00, 13h00 à 16h30
    Wednesday:
    8h00 à 12h00, 13h00 à 16h30
    Thursday:
    8h00 à 12h00, 13h00 à 16h30
    Friday:
    8h00 à 12h00, 13h00 à 16h30
    Saturday:
    Closed
    Sunday:
    Closed
    Monday:
    8h00 à 12h00, 13h00 à 16h30

  • Ministry of Education, Children and Youth Department of Vocational Training

    Address:
    29, rue Aldringen Luxembourg Luxembourg
    L-2926 Luxembourg
    Phone:
    (+352) 247 852 39
    Email address:
    info@spf.lu
    Website:
    http://www.men.public.lu
    Closed ⋅ Opens à 8h30
    Tuesday:
    8h30 à 11h30, 14h00 à 17h00
    Wednesday:
    8h30 à 11h30, 14h00 à 17h00
    Thursday:
    8h30 à 11h30, 14h00 à 17h00
    Friday:
    8h30 à 11h30, 14h00 à 17h00
    Saturday:
    Closed
    Sunday:
    Closed
    Monday:
    8h30 à 11h30, 14h00 à 17h00

  • Ministry of Education, Children and Youth Department for the recognition of diplomas

    Address:
    29, rue Aldringen L-1118 Luxembourg Luxembourg
    L-2926 Luxembourg
    Phone:
    (+352) 247 85910
    Email address:
    reconnaissance@men.lu
    Website:
    https://men.public.lu/en/support/annuaire.html?idMin=751
    Closed ⋅ Opens à 8h00
    Tuesday:
    8h00 à 12h00, 13h00 à 17h00
    Wednesday:
    8h00 à 12h00, 13h00 à 17h00
    Thursday:
    8h00 à 12h00, 13h00 à 17h00
    Friday:
    8h00 à 12h00, 13h00 à 17h00
    Saturday:
    Closed
    Sunday:
    Closed
    Monday:
    8h00 à 12h00, 13h00 à 17h00
    Mon.-Fri. from 8.00 to 12.00 and from 13.00 to 17.00

  • Ministry of Education, Children and Youth School Integration and Welcoming Service (SIA)

    Address:
    38, Rue Philippe II L-2340 Luxembourg Luxembourg
    Phone:
    (+352) 247 75274
    Email address:
    secretariat.sia@men.lu
    Website:
    https://men.public.lu/en/systeme-educatif/scolarisation-eleves-etrangers.html
    Closed ⋅ Opens à 8h00
    Tuesday:
    8h00 à 11h45, 13h00 à 16h45
    Wednesday:
    8h00 à 11h45, 13h00 à 16h45
    Thursday:
    8h00 à 11h45, 13h00 à 16h45
    Friday:
    8h00 à 11h45, 13h00 à 16h45
    Saturday:
    Closed
    Sunday:
    Closed
    Monday:
    8h00 à 11h45, 13h00 à 16h45

    Form - Application for appointment with the School Integration and Welcoming Service (SIA)

  • Ministry of Education, Children and Youth Reasonable Accommodations Commission

    Address:
    L-2926 Luxembourg Luxembourg
    Phone:
    (+352) 247 951 91
    Email address:
    car@men.lu

2 of 18 bodies shown

  • Luxembourg Athletics Federation (FLA)

    Address:
    3, route d'Arlon L-8009 Strassen Luxembourg
    Phone:
    (+352) 480 670
    Fax:
    (+352) 480 572
    Email address:
    fla@fla.lu
    Website:
    https://www.fla.lu/
    Closed ⋅ Opens at 8.00
    Tuesday:
    8.00 to 16.00
    Wednesday:
    8.00 to 16.00
    Thursday:
    8.00 to 16.00
    Friday:
    8.00 to 16.00
    Saturday:
    Closed
    Sunday:
    Closed
    Monday:
    8.00 to 16.00

  • Luxembourg Cycling Federation

    Address:
    Maison des Sports - 3, route d’Arlon L-8009 Strassen Luxembourg
    Phone:
    (+352) 29 23 17
    Email address:
    info@fscl.lu
    Website:
    https://www.fscl.lu/
    Closed ⋅ Opens at 8.00
    Tuesday:
    8.00 to 12.00 , 13.00 to 16.00
    Wednesday:
    8.00 to 12.00 , 13.00 to 16.00
    Thursday:
    8.00 to 12.00 , 13.00 to 16.00
    Friday:
    8.00 to 12.00 , 13.00 to 16.00
    Saturday:
    Closed
    Sunday:
    Closed
    Monday:
    8.00 to 12.00 , 13.00 to 16.00

Related procedures and links

Procedures

Applying for a temporary alteration of traffic routes and/or organising a procession on public roads

Links

Further information

Legal references

Code de la route

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