In the case of a fixed-term contract (contrat à durée déterminée - CDD), the employment certificate must be issued to an employee who requests it at least 8 days prior to the end of the contract.

Mandatory information to include in an employment certificate

The employer does not take the initiative to prepare an employment certificate at the end of the working relationship. It is the employee's responsibility to make an express request to the employer.

The employment certificate is intended to be a straightforward document proving the existence and duration of a working relationship. It is therefore limited to setting forth objective information, such as:

• the employee's effective date of entry into service (including the trial period);
• the date on which employment ended;
• the nature of the position or positions successively held by the employee;
• the periods during which these positions were occupied.

Preparation of a new certificate

If employees feel the certificate is either directly or indirectly negative, they may ask their employer to prepare a new certificate limited to basic, objective information.

Where such a request is made, the employer is required to correct the certificate.

Recourse in the event that the employer refuses

If the employer refuses to prepare an employment certificate or delays its delivery without an objective reason, the employee may send a formal demand to the employer by registered letter, impelling the employer to issue an employment certificate without delay.

If the formal demand is unsuccessful, the employee then has the right to bring legal action to enjoin the employer to issue a properly prepared employment certificate. A special proceeding (by the interim judge) is intended to help the employee rapidly obtain an order enjoining the employer to issue the document, sometimes even subject to penalties of EUR x per day of delay.

Employment certificates and dismissal

While the certificate must not contain any unfavourable remarks about the employee, either directly or indirectly, the employer is permitted to prepare a certificate that emphasises the employee's positive qualities.

Cross-border workers

Cross-border workers whose employment contract has been terminated or has expired will need an employment certificate prepared by their last employer in Luxembourg in order to qualify for unemployment benefit in their country of residence.

Procedures

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