A third-country national who wishes to come to Luxembourg for a period of more than 3 months to complete training course (internship) within the framework of academic studies, must follow a 2-step procedure:
- Step 1: before entering the country:
- submit an application for a temporary authorisation to stay to the Immigration Directorate of the Ministry of Foreign and European Affairs;
- be in possession of a valid passport;
- for persons subject to visa requirements in order to enter Luxembourg: request a visa type D after having obtained the temporary authorisation to stay;
- Step 2: after entering the country:
- make a declaration of arrival in the new commune of residence in Luxembourg;
- undergo a medical check;
- then apply for a residence permit for third-country national trainees.
Who is concerned
A third-country national (i.e. from a country which is neither an EU Member State nor a country treated as such - Iceland, Norway, Liechtenstein and Switzerland) who resides in a third country and wishes to reside in Luxembourg to undertake an training course of more than 3 months will need an authorisation to stay and then a residence permit.
The application for the authorisation to stay has to be submitted by the trainee. However, they may mandate a third party, such as the employer, to carry out the necessary procedures for them.
No prior authorisation is required for a third-country national who is a family member of a EU citizen (or of a citizen from a country treated as such) residing in Luxembourg.
Third-country nationals must, before entering the country:
- have a valid passport;
- check whether or not they require a visa to enter the Schengen area.
How to proceed
Types of internships
Internship of less than 3 months
Third-country nationals wishing to complete a training course (internship) in Luxembourg have the right to stay in the country for a period of up to 3 months if:
- they fulfil the conditions of entry and residence in Luxembourg;
- they can give evidence of sufficient personal resources for the duration of the intended stay.
In order to prove that they have or will have the resources required for their stay, third-country nationals can submit a document attesting that they have the possibility to legally acquire the necessary means of subsistence, for example an internship agreement.
It should be noted that third-country nationals do not need a work permit.
A third-country national who wishes to carry out an intra-group internship (within the same group of companies) for a period of less than 3 months is also exempt from a residence and work permit.
Internship of more than 3 months
The third-country national who wishes to stay in Luxembourg for more than 3 months to attend an internship must have the residence permit for trainees before coming to Luxembourg.
A third-country national who has a residence permit from another EU Member State and who wishes to reside in Luxembourg in order to do a internship of more than 3 months will also need to apply for an authorisation to stay for trainees.
If the third-country national already has a residence permit in another Member State in which they reside, and wishes to undertake a internship in Luxembourg during the period of validity of their residence permit, but without residing in Luxembourg, they do not need a specific authorisation.
A third-country national with a Luxembourg residence permit for students who wishes to complete an internship within the framework of their academic programme while their residence permit for students is still valid, does not need to apply for a new authorisation to stay for trainees.
A third-country national who wishes to carry out an intra-group internship for a period of more than 3 months must apply for a third-country national residence permit for the purpose of working as an intra-group temporary transferred worker (ICT).
Step 1: before entering the country
Application for an authorisation to stay
The future third-country national trainee must submit an application for an authorisation to stay (on plain paper) from their country of origin:
- to the Immigration Directorate of the Ministry of Foreign and European Affairs; or
- to a Luxembourg diplomatic or consular representation or to a diplomatic or consular mission representing Luxembourg.
The application must be submitted and approved before coming to Luxembourg, except in certain special cases (e.g. third-country nationals who already have a residence permit in Luxembourg). Applications submitted from Luxembourg are inadmissible.
The application for a temporary authorisation to stay must contain the applicant's identity details (surname(s), given name(s) and address) and must be accompanied by the following documents and information:
- a copy of their valid passport, in its entirety;
- where applicable, a copy of the residence permit issued in another EU Member State if they reside in the Schengen area;
- an extract from their criminal record or an affidavit (sworn oath) established in the country of residence;
- proof that they have obtained, in the 2 years before the date of the application, a qualification (master's degree, advanced technician's certificate, specialised advanced technician's certificate, bachelor, master, doctorate) or that they follow a course of study leading to a diploma of such a qualification;
- a copy of the internship agreement which provides for theoretical and practical training, concluded with a host entity (host establishment or company), which contains:
- a description of the internship programme, including its educational purpose or educational component;
- duration of the internship;
- the conditions governing the placement and supervision of the trainee;
- the training schedule;
- proof of sufficient resources to cover for living expenses and return-travel costs. The monthly resources must amount to at least 80 % of the current social inclusion income. The following may be used as proof:
- the agreement / internship contract that states the amount of the internship allowance; or
- a certificate of scholarship or student loan stating the amount and its duration; or
- a bank certificate; or
- an undertaking of financial responsibility (formal obligation) from a guarantor residing in Luxembourg.
- a parental authorisation if the trainee is under 18 years of age;
- a health insurance certificate covering illness in Luxembourg (including travel insurance);
- a nominative certificate attesting the covering of the cost of the stay and return of the trainee, to be provided by the hosting establishment;
- where necessary, a power of attorney.
Material benefits, namely free accommodation and "pocket money" are also taken into consideration in the evaluation of resources.
Power of attorney:
third-country nationals may mandate a third party to submit the application in their place. In this case, the mandate holder, with the exception of attorneys, must provide proof of their mandate in the form of a written power of attorney, duly dated and signed by the principal. The signature must be preceded by the handwritten note "bon pour procuration" (good for proxy).
The documents enclosed must be originals or certified true copies (except for the passport where a plain copy will suffice). Should the authenticity of a document be in doubt, the Minister of Immigration can request that the document be authenticated by the appropriate local authority and legalised by the Embassy (or alternatively notarised with an apostille of the Hague).
If the documents are not drawn up in German, French or English, an official translation by a 'sworn translator' must be attached.
Only complete applications will be processed. Incomplete applications will be returned to the applicant.
The time required for a response from the Ministry of Foreign and European Affairs is generally a maximum of 60 days. If the information or supporting documents provided are incomplete, the Minister will inform the applicant on any additional information to be provided and will grant a reasonable period of time in which to submit the information required The 60-day deadline will then be suspended until the required documents or information are received within the set deadline. Should the additional information or documentation fail to be supplied within the deadline, the application is rejected.
In case of a favourable reply, the third-country national receives a "temporary authorisation to stay", sent by post. This temporary authorisation to stay is valid for a duration of 90 days. During that time, the third-country national must:
- either apply for an entry visa to the Schengen area, if he is subject to visa requirements;
- or, if he is not subject to visa requirements, enter Luxembourg territory and make a declaration of arrival to the administration of the commune where he resides.
After entering Luxembourg, the third-country national must take steps to obtain a residence permit.
Passport and visa
If he is not subject to visa requirements, the third-country national may enter Luxembourg with the authorisation to stay and a valid passport.
Third-country nationals subject to a visa obligation must, before their journey and from their country of origin, submit a type D visa application and present their temporary authorisation to stay to the Luxembourg diplomatic or consular representation in their country of origin, or, failing that, to the embassy or consulate of the country in the Schengen area which represents Luxembourg for the issuance of long stay visas (only the Belgian embassy or consulate).
The visa, valid for a maximum period of 3 months, is affixed in the passport in the form of a seal.
If the applicant's passport is due to expire in less than 6 months, he is advised to renew it before coming to Luxembourg.
If the third-country national has a valid residence permit for family members of an EU citizen or a valid residence permit issued by another EU Member State, a visa is not required. Third-country nationals are nonetheless required to have a temporary authorisation to stay in Luxembourg.
Step 2: after entering the country
Declaration of arrival
When entering Luxembourg territory, the third-country national must hold valid travel documents (visa and passport, where applicable), as well as the temporary authorisation to stay.
They must make a declaration of arrival at the administration of the commune where they intend to establish residence, within 3 days of arrival in Luxembourg, presenting:
- a valid travel document (passport and, where applicable, a visa or a residence permit or authorisation issued by another EU Member State);
- the original temporary authorisation to stay;
- a valid proof of address (i.e.: rental agreement, electricity bill, etc.), where applicable.
The applicant will receive a copy of the declaration of arrival as a receipt.
The copy of the declaration of arrival together with the authorisation to stay are valid as an authorisation to do an internship and authorisation to stay until the residence permit is issued.
The third-country national trainee must undergo a medical check for foreigners as soon as possible which consists of:
- a medical examination by a doctor established in Luxembourg and authorised to work there as a general practitioner or a practitioner specialised in internal medicine or paediatrics;
- and a TB screening by the Health and Social Welfare League (Ligue médico-sociale - LMS).
After receiving the results of these examinations, the Immigration Medical Department (Service Médical de l'Immigration - SMI) of the National Health Directorate (Direction de la Santé) will issue a medical certificate, which will be sent to the Immigration Directorate (Direction de l'Immigration) of the Ministry of Foreign and European Affairs (Ministère des Affaires étrangères et européennes) to allow the residence permit application to be processed.
Residence permit application
Third-country nationals must submit an application for a residence permit for third-country nationals to the Immigration Directorate of the Ministry of Foreign and European Affairs within 3 months of entry into Luxembourg.
The following documents must be sent together with the residence permit application form:
- a copy of their valid passport, in its entirety;
- a copy of the temporary authorisation to stay;
- a copy of the declaration of arrival established by the communal authority;
- proof of payment of a fee of EUR 80 to account IBAN LU46 1111 2582 2814 0000 (BIC: CCPLLULL, beneficiary: Ministère des Affaires étrangères et européennes, Direction de l'Immigration; Communication: titre de séjour dans le chef de 'insert your name here').
When the application is approved, the applicant will receive a letter inviting them to make an appointment with the Immigration Directorate of the Ministry of Foreign and European Affairs in order to have their photograph and fingerprints taken, which will be incorporated into the residence permit. The applicant may also bring a recent photograph compliant with OACI/ICAO standards ('biometric passport standards').
A few days after the biometric data have been collected, the applicant can pick up the residence permit in person at the Immigration Directorate, by appointment.
The residence permit takes the form of a chip card containing the biometric data.
The residence permit includes information about its holder (surname, first name, nationality, date and place of birth), as well as specific information about the residence permit (permit category, date of beginning and end of validity of the permit).
Certain residence permit categories include additional information in the field "observation".
Validity period and renewal
The residence permit for trainees is valid for the duration of the internship as stated in the internship agreement, provided if the latter is of a duration of less than 6 months or equal to 6 months at the most.
If the study programme of the academic cycle provides for the conclusion of a internship agreement with a duration of more than 6 months, the period of validity of the residence permit corresponds to that duration.
The residence permit is valid from the date of the declaration of arrival at the commune.
Note: foreigners who intend to leave Luxembourg for more than 6 months must return their residence permit to the Minister and make a declaration of departure at the administration of the commune where they resided.
Moreover, the trainee cannot change to another category of residence permits after expiration of the residence permit for trainees.
Loss, theft or damage to the residence permit
In case of loss, theft or deterioration of the residence permit, a specific procedure needs to be followed.
Forms / Online services
Modèle de demande d’autorisation de séjour d’un ressortissant de pays tiers en vue d’effectuer un stage
Demande en délivrance d'un titre de séjour pour ressortissant de pays tiers
Demande en renouvellement d'un titre de séjour pour ressortissant de pays tiers en qualité de "stagiaire"
Liste des observations sur les titres de séjour pour ressortissants de pays tiers