A business that intends to hire staff must submit a declaration of vacant position to the National Employment Agency (ADEM).
The declaration of a job vacancy is quick and easy and comes with a service and support to help find staff. A team of consultants for employers divided into sectors of activity (industry, construction, finance, crafts, cleaning, commerce, HORECA, IT, temporary work, health, etc.) will help employers in their search for new staff.
Who is concerned
A declaration of vacant position must be submitted to ADEM by any employer (natural or legal person) who intends to hire a new worker:
- a salaried worker;
- a self-employed worker;
- a third-country worker;
- a disabled worker or a worker under a redeployment scheme.
How to proceed
Declaration of vacant position
Employers who intend to hire staff must submit a declaration of vacant position to the National Employment Agency (ADEM). The declaration must be submitted at least 3 working days prior to any advertisement in the press or any other communication media.
On receipt of the declaration, ADEM returns an acknowledgement of receipt by email to the employer together with the name of the consultant in charge of all questions regarding the recruitment.
The job offer remains valid for 2 months. After that, the job offer is automatically closed. Employers who have not found the ideal candidate by then and therefore want to extend the offer, only need to contact ADEM's Employer services.
Hiring a worker from a non-EU country
Employers who intend to hire workers from third countries (non-EU nationals) must declare the job vacancy to ADEM.
If within a 3-week deadline from the declaration of vacant position ADEM has not offered a suitable candidate with the required profile to the employer, the latter can request a certificate entitling him to hire a third-country national.
Applications for the certificate must be submitted to ADEM's Employer services - Foreign workforce department (Service employeurs - Service de main d'oeuvre étrangère).
The certificate is drawn up within five working days from the date of application and will be sent by post.
Hiring a disabled worker or a worker under a redeployment scheme
Any private-sector employer with at least 25 salaried workers is required to hire at least one disabled worker on a full-time basis. This quota is raised to 2 % of the total number of workers for businesses with at least 50 salaried workers and to 4 % of the total number of workers for businesses with at least 300 salaried workers.
Employers who hire a number of disabled workers which is above the compulsory employment quota are exempt from paying the employer's contribution of the social security charges for these workers.
Under certain conditions, employers who hire a disabled worker may be entitled to a salary participation or to a subsidy for adaptation of the workplace.
Candidates selected by ADEM
The job offers, with the exception of ADEM's measures such as the Employment initiation contract or the Employment reintegration contract are published anonymously on ADEM's terminals and on the Jobboard platform of the Employment portal (can only be accessed by job seekers registered with ADEM and by employers). Job seekers can submit their candidacy through their guidance counsellor who will make sure that their profile matches the profile sought by the employer.
Once ADEM has identified a candidate with the right profile, they will send:
- an assignment card to the job seeker, inviting him/her to present him-/herself to the employer in accordance with the latter's requirements;
- a proposal of a candidate to the employer.
Whatever the employer's decision (recruitment or not), the employer must return the job offer form to ADEM, duly completed and explaining the reasons for the decision taken.
Forms / Online services
ADEM - Déclaration de poste vacant pour une Mesure spéciale auprès d'une Initiative sociale