Leave for family reasons

SITUATION: CORONAVIRUS / COVID-19

A special leave for family reasons (COVID-19) has been put in place. This extraordinary leave is limited in time.

For more information on this leave, please consult our news on this subject which contains an FAQ.

Leave for family reasons may be taken by a parent of such a child if no other childcare options are available.

The amount of leave for family reasons depends on the age of the child and is structured as follows:

  • 12 days of leave per child if the child is less than 4 years old;
  • 18 days of leave per child if the child is between 4 and less than 13 years old;
  • 5 days of leave per child if the child is between 13 and 18 years of age, inclusive, and provided the child is hospitalised.

The leave can be extended if the child:

  • has a progressive form of cancer; or
  • is hospitalised for more than 2 weeks; or
  • is "placed in quarantine" in the broadest sense of the term.

The maximum duration of the extension of leave is 52 weeks. This duration is calculated over a reference period of 104 weeks. The duration of the extension of leave in the event of the closure of schools, crèches and maisons-relais – in order to limit the spread of an epidemic – will be decided by the Luxembourg government.

The medical certificate stating the child's and the parent's national identification number must be submitted to the competent health insurance fund no later than the third day following the absence (as is the case when an employee falls ill).

Who is concerned

The following are entitled to a certain number of days of leave for family reasons per dependent child up to the age of 18 (with exceptions in special cases) each time the child's state of health requires the presence of one of the 2 parents because of a serious illness, an accident, or any other pressing health-related issues:

If only one parent is working and the other one is at home, the working partner continues to be entitled to leave for family reasons. Leave for family reasons is therefore not limited to situations in which both parents work.

When both parents work, they are each entitled to leave for family reasons.

Leave for family reasons is only granted to workers who are responsible for a child of less than 18 years of age and who requires the care and presence of a parent.

A dependent child is defined as a child, who at the time of the illness, requires the physical presence of one of their parents. This may be:

  • a child born in wedlock;
  • a child born out of wedlock;
  • an adopted child.

Exceptions to the age limit of 18 are made for children with a certain degree of disability (not adolescents with exceptionally severe illnesses or impairments). Therefore, the age limit of 18 does not apply to children who receive the special supplementary allowance.

Prerequisites

Leave for family reasons is granted on presentation of a medical certificate attesting:

  • the illness, accident or other pressing health issue affecting the child;
  • the mandatory presence of the parent with the ill child;
  • the duration of their presence with the ill child.

Preliminary steps

Leave for family reasons is granted upon presentation of a medical certificate and the person wishing to benefit from the leave must have consulted a doctor to receive the certificate.

How to proceed

Amount of leave for family reasons

The amount of leave for family reasons depends on the child's age and is divided into 3 age brackets:

the first age bracket Children of less than 4 years of age 12 days of leave per child

the second age bracket Children between 4 and less than 13 years of age
18 days of leave per child

the third age bracket Children between 13 and less than 18 years of age and who are hospitalised 5 days of leave per hospitalised child

 

The duration of leave is doubled for each age bracket in case the child is a beneficiary of the special supplementary allowance.

Leave for family reasons may be split into 2 or more distinct periods, i.e., it does not necessarily have to be taken all at once. Periods of leave which do not exceed 4 hours are counted as half days.

Both parents cannot take leave for family reasons at the same time.

If approved by the Social Security Medical Board (CMSS), the period of leave for family reasons may be extended for children suffering from an exceptionally serious illness or disability such as:

  • progressive cancer;
  • a pathology (illness) requiring hospitalisation for more than 2 consecutive weeks.

The duration of the extension is determined individually on a case-by-case basis but may not exceed a total of 52 weeks over a reference period of 104 weeks.

Informing the employer

The employee must inform his employer personally or via an intermediary of his absence on the same day as the absence for family reasons occurs.

This information can be transmitted verbally or in writing.

The employee must justify his absence by submitting a medical certificate as soon as possible.

This medical certificate must indicate the national identification numbers (matricule - 13-digit social security number) of the child and the parent and specify:

  • the illness, accident or other pressing health issue affecting the child;
  • the mandatory presence of the parent with the ill child;
  • the duration of their presence with the ill child.
A medical certificate must necessarily be given to the employer each time, regardless of the duration of the child's illness, and even if it is only for one day.

On the other hand, the employee must send the medical certificate to the National Health Fund (CNS) at the latest on the third day of absence.

Continuation of pay

The period of leave for family reasons is treated as a period of sick leave due to illness or accident.

During the period of leave for family reasons, the employee benefits from the continuation of pay by the employer.

The employers' mutual insurance scheme reimburses the employer/self-employed worker the total wage costs (gross salary + employers' costs) during the period of continuation of pay.

The reimbursement takes place if the leave for family reasons was declared by the worker to the competent health fund et by the employer to the Joint Social Security Centre (CCSS).

If the insured person is no longer entitled to a salary by the employer (>77 sick days within a period of 18 months), the benefits are paid directly by the National Health Fund (CNS).

Self-employed workers insured with the Employers' Mutual Insurance Scheme should declare their leave for family reasons to the competent health fund by sending them the medical certificate in order to receive the benefits from the Employers' Mutual Insurance Scheme.

Protection against dismissal

Employers who have been informed the same day of the leave for family reasons are not allowed to inform their employee of the termination with notice of their work contract or to summon them to the pre-dismissal interview.

Otherwise, the employee can request to be reinstated and/or take legal action and claim damages for wrongful dismissal.

However, this protection only applies for the period covered by the medical certificate and does not automatically cover the whole duration of the child's illness.

In order to benefit from protection against dismissal:

  • the beneficiary must have informed the employer as from the first day of absence;
  • the medical certificate must have been given to the employer;
  • the medical certificate must have been presented to the employer before the receipt of a letter of dismissal or the summons to a pre-dismissal interview;
  • the beneficiary must not have been guilty of serious misconduct.

Employees are not protected against dismissal for serious misconduct or a termination of the contract as a result of business termination due to the employer's death, physical incapacity or bankruptcy.

Leave for family reasons at the beginning or end of the work contract

In the event of leave for family reasons during the trial period, the trial period is extended for the duration of the leave, within the limit of one month maximum.

In the event of leave for family reasons which goes beyond the end of a fixed-term employment contract, the end date of the contract is not changed.

Forms / Online services

Authentic sources

Health insurance - Leave for family reasons

Consult the balance of days of leave taken for family reasons

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.

By submitting your application, you agree that your personal data may be processed as part of the application process.

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Consultez votre solde de jours de congés pour raisons familiales

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 15, boulevard du Jazz L-4370 Belvaux.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

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Resttage des Urlaubs aus familiären Gründen

Ihre in diesem Formular erfassten personenbezogenen Informationen werden von der zuständigen Verwaltungsbehörde verarbeitet, um Ihren Antrag erfolgreich abzuschließen.

Diese Informationen werden von der Behörde für den zur Verarbeitung erforderlichen Zeitraum gespeichert.

Die Empfänger Ihrer Daten sind die im Rahmen Ihres Antrags zuständigen Verwaltungsbehörden. Um die Empfänger der in diesem Formular erfassten Daten zu erfahren, wenden Sie sich bitte an die für Ihren Antrag zuständige Behörde.

Gemäß der Verordnung (EU) 2016/679 zum Schutz natürlicher Personen bei der Verarbeitung personenbezogener Daten und zum freien Datenverkehr haben Sie das Recht auf Zugang, Berichtigung und gegebenenfalls Löschung Ihrer personenbezogenen Informationen. Sie haben zudem das Recht, Ihre erteilte Einwilligung jederzeit zu widerrufen.

Weiterhin können Sie, außer in Fällen, in denen die Verarbeitung Ihrer Daten verpflichtend ist, Widerspruch einlegen, wenn dieser rechtmäßig begründet ist.

Wenn Sie diese Rechte ausüben und/oder Einsicht in Ihre Informationen nehmen möchten, können Sie sich unter den im Formular angegebenen Kontaktdaten an die zuständige Verwaltungsbehörde wenden. Sie haben außerdem die Möglichkeit, bei der Nationalen Kommission für den Datenschutz Beschwerde einzulegen (Commission nationale pour la protection des données, 15, boulevard du Jazz L-4370 Belvaux).

Wenn Sie Ihren Vorgang fortsetzen, akzeptieren Sie damit, dass Ihre personenbezogenen Daten im Rahmen Ihres Antrags verarbeitet werden.

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