Leave for reasons of force majeure

Last update 21.08.2023

Leave for reasons of force majeure is a special 1-day leave granted to you, as an employee, over a 12-month employment period for reasons of force majeure.

The State pays 50 % of the cost of this leave, but only upon application by the employer to the Ministry of Labour, Employment and the Social and Solidarity Economy.

Who is concerned

Anyone with an employment contract is entitled to this special leave.

You are entitled to it as soon as you are employed by a company. You therefore do not need to comply with the 3-month waiting period that is in place in the context of statutory annual leave.

This special leave is to be granted for reasons of force majeure in relation to urgent family reasons, such as illness or accident, which makes the employee's immediate presence indispensable.

How to proceed

Employee's application for leave

If you are granted leave for reasons of force majeure, you are obliged to notify your employer or a representative of your employer, personally or through an intermediary, orally or in writing, no later than the day of your absence.

Employer's refund application

50 % of the cost of the day's leave for reasons of force majeure is covered by the State.

As an employer, you must send:

  • within 6 months of the date on which the leave is taken;
  • a request for reimbursement (see 'Forms / Online services'), to the Ministry of Labour, Employment and the Social and Solidarity Economy via MyGuichet.lu or the MyGuichet.lu mobile application.

This is a procedure with authentication that requires:

  • a LuxTrust product (Token, Smartcard or Signing Stick); or
  • an electronic identity card (eID).

In the application, you must provide:

  • information about the company:
    • name, identification number and address of the company;
    • contact person;
    • bank details;
    • information on registration with an occupational health service;
  • information about the employee:
    • surname and first name;
    • national identification number and profession;
    • address;
    • the reason of force majeure;
    • information relating to the day of leave;
    • the number of work hours per week.

Submitting an incomplete application interrupts the 6-month deadline, but delays the processing of the application.

50 % of the salary you pay for this leave will be covered by the State.

The elements taken into account to calculate the amount to be reimbursed are the basic salary, declared by the employer to the Joint Social Security Centre, plus the social security contributions payable by the employer relating to the period of leave for reasons of force majeure.

The basic salary used to calculate the reimbursement is capped at five times the social minimum wage for unskilled workers. If the employee works part-time, the limit is adjusted in proportion to the number of hours worked.

Supporting documents

As an employer, you must enclose the following supporting documents with your application:

  • the employee's certificate of affiliation with the Joint Social Security Centre (Centre commun de la sécurité sociale – CCSS);
  • any pay slips relating to the period of leave for reasons of force majeure and the month preceding the leave for reasons of force majeure.

Duration of leave for reasons of force majeure

A maximum of 1 day's leave for reasons of force majeure may be taken in any 12-month period of employment by the employee.

A day's leave for reasons of force majeure corresponds to 8 hours (which can be split) for an employee whose normal working week is 40 hours. For employees whose working week is less than 40 hours, who work part-time or who have more than one employer, these hours of leave are set in proportion to the weekly working hours specified in the collective agreement or employment contract concerned.

Special cases

Applications that are not submitted via MyGuichet.lu will only be accepted if you can provide evidence that you do not have access to this means of transmission.

Applications should be sent to the Ministry of Labour, Employment and the Social and the Solidarity Economy on plain paper and accompanied by the supporting documents listed above. The applications must include information about the company and the employee.

Forms / Online services

Demande de remboursement du congé pour raisons de force majeure

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 15, boulevard du Jazz L-4370 Belvaux.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

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