Applying for political leave for elected communal representatives
Political leave enables employees working in the private or public sector, self-employed persons, or persons not registered with the social security services who hold the position of mayor, alderman or communal councillor, to exercise their mandate or office alongside their professional careers.
Political leave granted to mayors and aldermen varies between 5 and 40 hours per week depending on:
- the number of members in the communal council; and
- the function of the elected representatives.
Communal councillors are entitled to 3 to 5 hours of leave depending on the electoral system in the commune.
Who is concerned
Any person who is carrying out paid work under the authority of another person in the public or private sector, or if they are self-employed, or not registered with the social security services, and occupying the position of:
- mayor;
- alderman;
- or communal councillor.
Persons who are self-employed or not registered with the social security services can also apply for an allowance related to the exercise of their mandate, provided they:
- are less than 65 years old; and
- do not benefit from a statutory regime, i.e. do not receive old age pension, invalidity pension or early retirement.
Political leave can only be used for duties and tasks that are directly connected with the exercise a political mandate or function. In practice, political leave is reserved for representatives of Luxembourg communes.
In theory, an elected communal representative who works in a company established abroad could apply to the company for political leave and the employer would be reimbursed by the commune concerned. However, this possibility is at the discretion of the employer, as Luxembourg law does not apply to a non-Luxembourg companies.
Deadlines
The application for reimbursement or compensation of hours of political leave must be completed and submitted by 30 September 2023 at the latest. The application is for hours of political leave taken between 1 January and 31 December 2022.
This time frame must be observed on penalty of refusal of reimbursement or non payment of compensation.
How to proceed
Amount of political leave
Number of hours granted for political leave
| Composition of the communal council in the commune | Maximum weekly leave granted to the mayor | Maximum weekly leave granted to the aldermen |
|---|---|---|
| 7 members | 9 hours | 5 hours |
| 9 members | 13 hours | 7 hours |
| 11 members | 20 hours | 10 hours |
| 13 members | 28 hours | 14 hours |
| 15 members | 40 hours | 20 hours |
| Voting system | Maximum weekly leave granted to communal councillors |
|---|---|
| Communes that vote with the relative majority system | 3 hours |
| Communes that vote with the proportional representation system | 5 hours |
9 hours of additional political leave per week and per communal council is granted to mayors, deputy mayors and communal councillors who have been appointed as representatives in the association of communes to which their commune belongs.
The distribution of the additional leave of 9 hours among the representatives in the association of communes is determined by the communal council based on the association's size at the national, regional or inter-communal level, in decreasing order of priority.
A certificate showing the date of issue and the number of additional hours of political leave granted must be issued to the communal representative concerned.
The right to political leave begins on the first day of the month following the date of issue of the aforementioned certificate and ends on the day of termination of the mandate in the association of communes.
In any event, the allocation of additional hours of political leave to members of the communal council cannot bring the total political leave of the elected communal representatives to more than 40 hours a week. This limit also applies if the communal mandate is cumulative with the mandate as a member in the Chamber of Deputies.
For persons working part-time, the number of hours of leave is adjusted in proportion to their working time. Communal representatives may take leave at their convenience, i.e. any day of the week or time of day. However, political leave may not be carried over from one year to another.
Political leave cannot be added to the annual leave.
Taking political leave
The beneficiary of political leave for elected communal representatives receives a certificate from the board of mayors and aldermen (collège des bourgmestres et échevins) in the commune where the mandate is carried out, which certificate must be submitted to their employer as documentary proof.
Employers cannot deny political leave to an employee.
Paying the employee during the leave
The number of hours of political leave is considered equivalent to effective working time. The beneficiary of political leave continues to benefit from the legal and regulatory provisions regarding social security and job protection.
As such, employees in the public or private sector continue to receive full pay and job-related benefits during their time spent on political leave.
The employer is reimbursed once a year for remuneration expenses:
- by sending an electronic declaration via MyGuichet.lu; or
- by completing and submitting the corresponding application form for the reimbursement of political leave (in accordance with the absences of the beneficiaries of leave) to the Communal Finances Directorate of the Ministry of Home Affairs.
In the event of an error during the electronic application for reimbursement, applicants can submit an application for rectification via MyGuichet.lu.
View the tutorial on the form to be completed by the elected representative for reimbursement of employer wage costs.
The reimbursement applies to gross wages of the salaried worker and to the full employer contributions paid to the social security services during the period of political leave.
The application must reach the Ministry of Home Affairs by 30 September 2023 at the latest. This deadline must be observed on penalty of refusal of compensation. The accuracy of the information provided in the form is certified by the applicant's signature.
Allowances for the self-employed and persons not registered with the social security services
Self-employed persons and persons not registered with the social security services for a pension scheme (old age, disability or early retirement) and who are less than 65 years old are entitled to a fixed allowance amounting to twice the social minimum wage for skilled workers.
In order to obtain this allowance, applicants must:
- submit an electronic declaration using MyGuichet.lu; or
- by completing and submitting the corresponding application for compensation of political leave to the Communal Finances Directorate of the Ministry of Home Affairs.
The application must be accompanied by a certificate of registration issued by the Joint Social Security Centre (Centre commun de la sécurité sociale - CCSS).
The certificate of registration with the CCSS must specify the various positions giving rise to registration, and cover the periods when the hours of political leave were taken. Without the certificate, applicants cannot receive the allowance.
In the event of an error during the electronic application for compensation, applicants can submit an application for rectification via MyGuichet.lu.
The application must reach the Ministry of Home Affairs by 30 September 2023 at the latest. This deadline must be observed on penalty of refusal of compensation. The accuracy of the information provided in the form is certified by the applicant's signature.
Forms / Online services
Générer un certificat d’affiliation
Générez vous-même votre certificat d’affiliation directement en ligne depuis votre espace privé sur MyGuichet.lu.
Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.
Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement
Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.
En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.
Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 15, boulevard du Jazz L-4370 Belvaux.
En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.
Who to contact
-
Ministry of Home Affairs
Communal Finances Directorate19, Rue Beaumont
L-1219 Luxembourg
Postal address :
B.P. 10, L-2010 Luxembourg
Phone : (+352) 247-74621
