Determine the date, time and route of the event, ensuring that it is suitable for different levels of skill and safety.

Contact your local authorities to obtain official authorisation. You will need to provide details of the event, including security and emergency management plans.

Submit a request for traffic modification and for the closure of all necessary roads during the event. Specify the start and end times of the traffic modification to minimise the impact on local traffic.

If you wish to promote the event or give visibility to sponsors, you must request permission to install advertising panels along the route. You also need to ensure that these installations comply with local advertising and safety regulations.

If volunteers are helping you on the day of the event, they may be entitled to sporting leave under certain conditions.

You can prepare an application (letter or email) for subsidies from your commune and/or the Ministry of Sport, highlighting the community benefits of the event.

Good to know: If you are an active member of a non-profit association (ASBL), a federation or a sports club, you can apply for subsidies to organise major sporting events. The aim is to promote Luxembourg and encourage the organisation of such events.

If you plan to sell alcoholic beverages at the event, make sure you obtain the necessary licences and comply with local regulations (e.g. late night opening).

Food vendors at your event must comply with current hygiene standards and have the necessary certifications.