Taking part in a school trip as a young person applying for international protection

Children whose parents are applicants for international protection and who are enrolled in a primary or secondary school in Luxembourg can take part in school trips to another European Union Member State or country treated as such (Iceland, Lichtenstein, Norway and Switzerland) under certain conditions.

Who is concerned

Pupils enrolled in a primary or secondary school who are applicants for international protection can visit another European Union Member State with the exception of the Netherlands within the framework of a school trip.

The administrative status of the pupil is decisive in terms of authorisation to take part in school trips. Schools are requested to contact the Immigration Directorate at the Ministry of Foreign and European Affairs who will verify if a pupil is eligible to take part in a school trip.

It should be noted that the conditions and procedures vary depending on the destination country.

For France and the United Kingdom, specific rules apply. These two countries do not accept adult pupils (aged over 18). In addition, the Netherlands does not accept school lists, which means that the pupils cannot be allowed to take part in school trips to the Netherlands.

Preliminary steps

Before applying to take part, you should contact the Immigration Directorate in order to obtain the documents to be completed. This step should be taken in good time.

Ministry of Foreign and European Affairs
Immigration Directorate
26, route d'Arlon, L-1140 Luxembourg
Nadine Schumacher: tel.: 247 88333; fax: 247 88347
Monique Schiltz: tel.: 247 84553

Deadlines

Applications to take part in a school trip (the duly completed documents are to be sent to the Immigration Directorate) must be submitted at least 3 weeks before the actual departure of the school trip.

Any applications made after this deadline will not be processed.

How to proceed

For all European Union Member States, with the exception of France and the United Kingdom and the Netherlands

You should send the following documents by post to the Immigration Directorate, for the attention of Ms Nadine Schumacher or Ms Monique Schiltz:

  • a copy of a parental authorisation certificate for each pupil (the original will be kept by the teacher);
  • the "School list for school trips in the European Union" ("blue" form available from the Immigration Directorate), on which the teacher or the person accompanying the trip must provide full details of the following:
    • the surname(s), first name(s), date and place of birth and nationality of pupils applying for international protection;
    • the name and telephone number of one of the accompanying persons;
    • the name and address of the school;
    • the destination and duration of the trip;
  • for kindergartens: the list must bear the stamp of the communal administration and be signed by the mayor or his/her representative;
  • for post-primary education establishments: the list must bear the stamp of the school and be signed by the headteacher;
  • identity photos of the pupils (3 x 3.5cm per child). The pupil's surname and first name should be noted on the back of the photo. The photos must not be attached to the list.

Once the documents have been received, the Immigration Directorate checks the list and certifies (stamp and signature) that the participants are permitted to return to Luxembourg at the end of the school trip. This procedure is free of charge.

For France

You should send the following documents by post to the Immigration Directorate, for the attention of Ms Nadine Schumacher or Ms Monique Schiltz:

  • a copy of a parental authorisation certificate for each pupil (the original will be kept by the teacher);
  • the "School list for school trips in the European Union" ("white" form "reference 11/05/2006" available from the Immigration Directorate), on which the teacher or the person accompanying the trip must provide full details of the following:
    • the surname(s), first name(s), date and place of birth and nationality of pupils applying for international protection;
    • the name and telephone number of one of the accompanying persons;
    • the name and address of the school;
    • the destination and duration of the trip;
  • for kindergartens: the list must bear the stamp of the communal administration and be signed by the mayor or his/her representative;
  • for post-primary education establishments: the list must bear the stamp of the school and be signed by the headteacher;
  • identity photos of the pupils (3 x 3.5cm per child). The pupil's surname and first name should be noted on the back of the photo. The photos must not be attached to the list.

Once the documents have been received, the Immigration Directorate checks the list and certifies (stamp and signature) that the participants are permitted to return to Luxembourg at the end of the school trip. This procedure is free of charge.

The accompanying person must, in addition to the above-mentioned formalities, have the school list counter-signed at the French Consulate, 8b, boulevard Joseph II, L-1840 Luxembourg (Monday to Friday from 08.30 - 12.30). This procedure is free of charge and must be completed at the Consulate.

The school list is valid solely for minors. France does not accept adult pupils.

For the United Kingdom

You should send the following documents by post to the Immigration Directorate, for the attention of Ms Nadine Schumacher or Ms Monique Schiltz:

  • a copy of a parental authorisation certificate for each pupil (the original will be kept by the teacher);
  • the "List of travellers" (available from the Immigration Directorate), on which the teacher or the accompanying person must provide full details of the following:
    • the surname(s), first name(s), date and place of birth and nationality of pupils applying for international protection;
    • the name and telephone number of one of the accompanying persons;
    • the name and address of the school;
    • the destination and duration of the trip;
  • for kindergartens: the list must bear the stamp of the communal administration and be signed by the mayor or his/her representative;
  • for post-primary education establishments: the list must bear the stamp of the school and be signed by the headteacher;
  • identity photos of the pupils (3 x 3.5cm per child). The pupil's surname and first name should be noted on the back of the photo. The photos must not be attached to the list.

Once the documents have been received, the Immigration Directorate checks the list and certifies (stamp and signature) that the participants are permitted to return to Luxembourg at the end of the school trip. This procedure is free of charge.

The school list is valid solely for minors. The United Kingdom does not accept adult pupils.

For the Netherlands

The Netherlands does not accept the school list for school trips. Pupils applying for international protection cannot therefore be allowed to take part in school trips to the Netherlands.

Forms / Online services

Liste des participants à un voyage scolaire en France

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 1 Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

Who to contact

Double click to activate the map
Last update