Notification for the national and international transfer of waste

Waste production can have a harmful impact on the environment, depending on the type and quantity of waste produced.

In order to ensure traceability and to control waste flow, the national and international transfer of waste requires prior notification each time waste is to be moved.

In Luxembourg, the competent authority for the notification of waste transfer is the Transport and trade of waste service of the Environment Agency.

Who is concerned

The notification file must be completed by:

  • the initial producer of the waste being transferred;
  • an approved collector if the waste is produced by several parties;
  • a registered trader or broker who is authorised by the initial producer to act on its behalf.

National transfer

A prior notification procedure must be followed for:

  • all waste that will be disposed of;
  • waste that will be recycled and falling under one of the following categories:
    • waste included in Appendix IV of Regulation (EC) No. 1013/2006;
    • waste included in Appendix IV A of Regulation (EC) No. 1013/2006;
    • waste which does not have its own section in appendixes III, III B, IV or IV A of Regulation (CE) No. 1013/2006;
    • mixtures of waste which do not have their own section in Appendixes III, III B, IV or IV A of Regulation (CE) No. 1013/2006, unless they are included in Appendix III A of Regulation (EC) No. 1013/2006.

 The procedure for the notification of the national transfer of waste does not apply to:

  • household, bulky or similar waste or inert waste;
  • the transfer of waste to a regrouping or sorting facility before its subsequent transit to its recipient, covered by a prior notification;
  • the collection of identical waste from several producers whose subsequent transfer is covered by a prior notification;
  • the transfer of waste to a regrouping or sorting facility before its subsequent transit to its recipient, in application with the general information requirements;
  • animal by-products;
  • waste made of natural non-hazardous materials from agricultural or sylvicultural (forestry) operations or biodegradable waste from gardens or parks;
  • combustible waste from the mechanical treatment (e.g. sorting, crushing, compacting, pelleting) of municipal waste;
  • the non-composted fraction of organic waste subject to a composting operation.

The notifiers may contact the Transport and trade of waste service in order to ascertain whether or not the planned transfer of waste requires prior notification.

International transfer

A prior notification procedure must be followed for:

  • all waste that will be disposed of;
  • waste that will be recycled and:
    • which is included in Appendix IV or IV A of Regulation (EC) No. 1013/2006;
    • which is not included in Appendices III, III B, IV or IV A of the same regulation;
    • which is a mixture of waste for which there is no separate classification in Appendices III, III B, IV or IV A of the regulation (unless included in Appendix III A).

The notifiers may contact the competent authority of the dispatch country (for Luxembourg, this is the Transport and trade of waste service of the Environment Agency) in order to ascertain whether or not the planned transfer of waste requires prior notification.

Exemption from notification

No notification is required for the national or international transfer of certain types of waste.

However, the party organising the transfer must have:

The following types of waste are concerned:

  • green listed waste (Appendices III or III B of Regulation (CE) No. 1013/2006) which will be recycled if the amount exceeds 20 kg (smaller quantities require no action);
  • waste weighing less than 25 kg that is intended for laboratory analysis in order to determine its physical or chemical properties and whether it can be recycled or disposed of.

Prerequisites

Transfers of waste that require notification must be covered by a financial guarantee that is valid until at least the beginning of the transfers and that covers storage costs for the waste for a period of 90 days.

Preliminary steps

If the notifier did not produce the waste, it must have a waste collection and transportation permit and/or a waste trading or broking permit.

Costs

The notifier must pay a fee to the Indirect Tax Authority (Administration de l'Enregistrement et des Domaines) for the processing of the file.

The fees are set as follows:

  • EUR 50 for one notification document;
  • EUR 5 for each transfer if the transmission of the movement documents is made by email, fax or postal mail;
  • EUR 2 for each transfer if the transmission of the movement documents is made using an electronic submission system provided or accepted by the Environment Agency.

How to proceed

Compiling the notification file

A notification file must be compiled before any transfer of waste. It must contain a notification document and a duly completed (but unsigned) movement document, as well as the following:

  • proof of the registration/authorisation of the carrier (optional for the notification of national transfers of waste);
  • proof of payment of the fee due for the notification and movement documents;
  • a third-party liability insurance certificate covering damage caused to third parties;
  • a copy of the contract concluded between the notifier and the intended recipient which is valid at the time of the notification;
  • a copy of the contract between the producer, new producer or collector and the trader/broker if the latter is the notifier;
  • the original version of the financial guarantee and the detailed calculation of the amount of the financial guarantee;
  • a copy of the waste treatment facility operating permit and the type and duration of the permit;
  • information on safety measures to be taken to ensure security during the transfer;
  • a detailed description of the itinerary that will be followed, including the total distance to be traveled in both written form and on a road map;
  • information on the costs of the transfer;
  • a chemical analysis of the composition of the waste;
  • a description of the waste's production process;
  • a description of the treatment process of the facility that receives the waste;
  • in the event of the waste being recycled:
    • the method envisaged for disposing of any waste residue after recycling;
    • the volumes of waste recycled relative to the amount of residue and non-recyclable waste;
    • the approximate value of the recycled waste;
    • the costs of recycling and residue disposal.

The notifier may submit a single notification covering several transfers of waste, provided that the following applies:

  • the types of waste are of a similar physical and chemical composition, and;
  • the waste is transferred to the same recipient and the same facility;
  • the transfer itinerary included in the notification documents is identical.

National transfer of waste

The applicant must submit the original copy of the notification file to the Transport and trade of waste service.

Within 3 working days of receiving the file, the administration:

  • requests information or documents from the notifier if the notification is not full and complete;
  • informs the notifier if it has any objections to the transfers, if the notification is full and complete.

If, within 30 days of receiving the notification, the Transport and trade of waste service has failed to send the notification, the notifier may request a reasoned explanation from the administration, unless the latter had requested further information and documents from the notifier and the notifier had failed to send them.

International transfer of waste

The applicant must submit the following to the competent authority of the dispatch country:

  • the original version and a copy of the notification file;
  • an additional copy for each competent transit authority.

Within 3 working days of receiving the file, the administration of the dispatch country may:

  • request information or documents from the notifier if the notification was not full and complete;
  • if the notification is full and complete:
    • inform the notifier if it has any objections to the transfers;
    • send the original notification file to the competent authority of the recipient country and copies to the competent authorities of any transit countries that may be involved. It will inform the notifier that it has done so.

If, within 30 days of receiving the notification, the competent authority of the dispatch country has failed to send the notification, the notifier may request a reasoned explanation from the administration, unless the latter had requested further information and documents from the notifier and the notifier had failed to send them.

Within 3 working days of receiving the file:

  • the administrations of the recipient and transit countries may request further information or documents from the notifier;
  • the competent administration of the recipient country sends a confirmation of receipt to the notifier and copies thereof to other competent authorities concerned, if the file is full and complete.

If, within 30 days of receiving the notification, the competent authority of the recipient country has failed to confirm receipt, the notifier may request a reasoned explanation.

The competent authorities then have 30 days to send in writing:

  • their unconditional consent;
  • their conditional consent;
  • or their objections.

Any failure on the part of the competent authority of the transit country to raise its objections within these 30 days is considered tacit consent.

Transfers may only be carried out once the notifier has received at least the written consent of the competent authorities of the dispatch and recipient countries, with the notification duly stamped, signed and dated.

Furthermore, the transfer may only take place during the period covered by all of the requisite consents given.

Movement document

3 working days before the beginning of each international transfer and one working day before the beginning of each national transfer covered by the notification file, the notifier must submit a movement document, completed and signed by the notifier and carrier, to the competent authorities concerned:

  • by email, fax or post (copies of the document);
  • or via an electronic submission system provided or accepted by the Environment Agency.

The original version of the movement document remains with the carrier and a copy thereof with the notifier.

Within 3 working days of receiving the waste, the recipient facility must certify receipt on the movement document and send a copy thereof to the notifier and the competent authorities concerned.

Forms / Online services

Transferts de déchets - document de notification

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 1 Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

Transfert de déchets - document de mouvement

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 1 Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

Who to contact

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