From 31 December 2020, new European rules apply to the operation of Unmanned Aircraft Systems (UASs), also known as drones or "unmanned aerial vehicles" (UAVs).
These rules provide for 3 categories depending on the operational risk:
- "OPEN", when the risk is low;
- "SPECIFIC", when the risk is medium;
- "CERTIFIED", when the risk is very high.
Any natural or legal person wishing to operate UASs in the "OPEN" or "SPECIFIC" categories must register as an operator with the Directorate of Civil Aviation (Direction de l’Aviation Civile – DAC).
This procedure is for registering as an operator only (not registering UASs themselves).
Who is concerned
Who can register?
Persons eligible to register as a UAS operator fall into 3 standard categories:
- natural persons:
- residing in Luxembourg; and
- aged 16 or over;
- legal persons whose main place of business is in Luxembourg;
- national administration bodies: applications must be submitted using the hard-copy form only.
A UAS operator CANNOT be registered in 2 different States simultaneously.
As of 31 December 2020, natural and legal persons must register on MyGuichet.lu if they wish to operate:
- a UAS weighing more than 250 g;
- a UAS weighing less than 250 g, if:
- the UAS:
- is not classed as a toy; and
- has a camera or microphone;
- the UAS can transfer more than 80 joules of kinetic energy (applies to UASs that can achieve speeds of over 90 km/h).
- the UAS:
Registration is not required for the operation of:
- UASs weighing less than 250 g if they are classed as toys;
- UASs covered only by the generic national authorisation system. In this latter case, however, registration is highly recommended, as national authorisation systems will expire on 1 January 2022.
Natural persons must register themselves, and have a means of authenticating their identity on MyGuichet.lu. The registration system does not allow third-party registration.
Legal persons must be registered by a legal representative possessing a means of authenticating their identity on MyGuichet.lu.
Registering as a UAS operator is free of charge.
How to proceed
Filing an application
If the applicant is either a natural or legal person, the application can be filed with the DAC:
- via MyGuichet.lu;
- using a hard-copy form if the applicant does not have access to MyGuichet.lu. The completed form can be sent:
- by post to the DAC; or
- by email to: firstname.lastname@example.org.
If the applicant is an administrative body, the application must be signed by the head of that administrative body, or by their delegated representative.
After entering some basic information in the MyGuichet.lu system, the applicant must select one of several application types:
- new UAS operator: should only be used if:
- the operator does not already have an operator number; or
- the number has been permanently deregistered;
- rectification: to update the operator's contact details, e.g., their home address, telephone number, e-mail address or insurance policy number;
- extension: to renew the registration number's date of validity. Extension applications should be filed annually;
- temporary deregistration: to temporarily suspend the operator's registration number (e.g. if the operator intends to cease operating UASs for the next 2 years). The number can be reactivated at a later date using the re-registration procedure;
- re-registration: to reactivate a temporarily suspended registration number;
- permanent deregistration: if the operator wishes to stop operating UASs permanently. The registration number will never be available for use again and will be permanently blocked.
A civil liability insurance policy number is required to complete all of the applications above.
Application processing time
If the online procedure is successfully completed, the registration certificate will be issued in real time and will appear in the "Messages" tab soon after the application is submitted.
The processing time for hard-copy applications is 15 working days.
The UAS operator registration certificate shows an operator registration number.
It also shows an identification string, which must be entered in the in the UAS system, if that system supports remote identification. These elements are used to identify the operator.
The registration certificate is valid for one year. As such, the procedure must be repeated each year for the registration number to remain valid.
The operator must visibly display the UAS operator number (without the secret 3-letter code) on each UAS that they operate. The number may be printed or handwritten.
The registration certificate shows an identification string, which must be entered in the in the UAS system, if that system supports remote identification. These elements are used to identify the operator.
Forms / Online services
Register/Manage a UAS operator - Natural Persons (at least 16 years of age)
Enregistrement/Gestion d'un exploitant d'UAS - Personne physique (au moins 16 ans)
Registrierung/Verwaltung eines UAS-Betreibers - Natürliche Person (mindestens 16 Jahre alt)