The transit of dual-use items is either prohibited, or subject to a prior ministerial authorisation, or not restricted at all if certain conditions are met. The type of restriction is dependent on the concerned category of dual-use items.
Any application for authorisation shall be submitted to OCEIT using an available application form. The application will be processed within 60 working days from the day the file is complete. The individual authorisation is valid for 1 year, the global authorisation is valid for 3 years, renewable.
Who is concerned
Any operator who wishes to move in transit:
- a non-Community dual-use item listed in Annex I of Regulation (EC) 428/2009, where the items in question are or may be intended, in their entirety or in part, fir use in connect with the development, production, handling, operation, maintenance, storage, detection, identification or dissemination of chemical, biological or nuclear weapons or other nuclear explosive devices or the development, production, maintenance or storage of missiles capable of delivering such weapons;
- a dual-use item not listed in Annex I of Regulation (EC) 428/2009, where the items in question are or may be intended, in their entirety or in part, fir use in connect with the development, production, handling, operation, maintenance, storage, detection, identification or dissemination of chemical, biological or nuclear weapons or other nuclear explosive devices or the development, production, maintenance or storage of missiles capable of delivering such weapons;
- dual-use items, including those not listed in Annex I of Regulation (EC) 428/2009, intended for a military end-use if the purchasing county or country of destination is subject to an arms embargo imposed by a decision or a common position adopted by the Council or a decision of the Organisation for Security and Cooperation in Europe (ISCE) or an arms embargo imposed by a binding resolution of the Security Council of the United Nations.
Such a transit may be prohibited by the ministers. Before deciding a prohibition, the ministers may, in individual cases, subject them to an authorisation. An application for authorisation shall therefore be required in any case.
No prohibition or authorisation shall be required for the transit of dual-use items dispatched without transshipment or change of means of transport. No transshipment or change of means of transport shall be deemed to be the discharge, for the purpose of securing the cargo, of goods in a shop or aircraft, provided that such goods are re-embarked on the same ship or aircraft.
Shall, as well, not be prohibited or subject to an authorisation the transit of dual-use items for which there is a general export authorisation of the European Union.
Neither the application for authorisation nor the issuance of the transit authorisation by OCEIT shall give rise to the levying of any taxes or fees.
How to proceed
Submitting the application
The application is made by mail or electronically (if the operator has previously obtained OCEIT’s approval).
The application (or the declaration) shall be signed by a person authorised to commit the applicant. By this signature, the applicant certifies the accuracy of the information provided in the application and that of the content of any documents attached to it. He/she undertakes as well to provide the goods concerned with a destination in accordance with his/her application.
The supporting documents to be attached to the application for an individual or global authorisation are the following:
- detailed explanatory letter of the operation;
- end-use certificate (or, after OCEIT’s approval, an exporter commitment);
- invoice / pro forma invoice;
- sales agreement;
- Air Way Bill (AWB);
- export authorisation from the country of origin;
- recent extract from RCS (less than 3 months).
Deadlines for reply
Any application for an individual or global authorisation shall be acknowledged by OCEIT.
In case of an incomplete application, the applicant shall be informed of the need to provide additional documents and any consequences for the period for processing the application.
The application for authorisation shall be processed within 60 working days of the day on which the file is complete.
This 60 day period may be extended for a maximum of 30 working days. The extension and its duration shall be duly reasoned and notified by OCEIT before the expiry of the initial period.
In the absence of a reply within the period provided for, the application for authorisation shall be considered as granted.
Duration of validity
Authorisations shall be valid:
- 1 year for individual authorisations, renewable for a period of 6 months;
- 3 years for global authorisations, renewable for a period of 18 months.
The operator shall transmit to OCEIT, at the latest 10 working days after the expiry date, the obsolete authorisation which is in his/her possession.
The operator shall report to OCEIT any loss of an authorisation document.
The operator must comply with the special conditions contained in the authorisation.
The operator shall keep detailed and complete registers of operations carried out pursuant to the authorisation. These registers shall contain the commercial documents, such as invoices, manifests, transport documents or other shipping documents, showing the following information:
- the description of the items and their references in the list of Annex I or Annex IV of Regulation (EC) No 428/2009;
- the quantity and value of the items;
- the dates of transit;
- the end-use and end-user of the items.
The operator shall keep the registers for a period of 10 years from the end of the calendar year in which the transaction took place. He/she shall present them to the ministers at their request during that period.
The operator shall provide, without delay, at the first request of the ministers or OCEIT, the elements and documents necessary to verify the conformity of the operation carried out or foreseen.
In the event the authorisation is denied, a legal action may be lodged, by an Avocat à la Cour, against the administrative decision within the period of 3 months from the date of the notification of the administrative decision to the concerned person.
A prohibition (limited to 6 months or definite) or another restriction to carry out one or more activities, and/or the suspension for a maximum period of 6 months from the use of a general European Union or national authorisation, or a global authorisation, and/ or a penalty payment (which cannot be higher than EUR 1,250 per day, but cannot exceed EUR 25,000) may be pronounced against anyone who:
- refuses to provide the documents or other information requested of them by the ministers or OCEIT;
- provides the ministers or OCEIT with documents or other information that is found to be incomplete or false;
- impedes the exercise of the powers of the ministers or OCEIT;
- does not follow the orders of the ministers or OCEIT.
May be punished by an imprisonment of 5 to 10 years and/or a fine of an amount of EUR 25,000 to EUR 1,000,000, anyone who is moving in transit dual-use items without having been granted the required authorisation or without respecting the prohibition applicable to the operation.
May be punished by an imprisonment of 6 months to 5 years and/or a fine of EUR 7,500 to EUR 75,000, anyone who:
- fails to keep the registers or does not keep them during the period of 10 years (starting with the end of the calendar ear during which the operation took place);
- fails to present the registers at the first request of the ministers;
- omits, repeatedly or significantly, to fill in one or more of the mandatory information in the registers;
- provides, in the context of an application for authorisation, information that is false or incomplete;
- does not fulfil the commitments made in the declarations of use and applications for authorisation submitted to the ministers;
- fails to provide information within the time limits and in the manner set out.
Review of the file
The ministers may, at any time, withdraw, suspend for a period not exceeding 90 days or restrict the use of the authorisations they have issued.
Such a review may happen in exceptional circumstances justifying urgent measures, for reasons of protection of the essential security interests of the State, for reasons of public order or national or eternal security, such as transport safety, storage safety, the risk of diversion, the prevention of crime, or for non-compliance with the conditions specified in the authorisation.
Forms / Online services
Annexe 14 - Biens à double usage - Exportation - Transit - Demande d'autorisation
Annexe 27 - Produits liés à la défense - biens à double usage Engagement de l'exportateur
Who to contact
General Directorate for the Promotion of Foreign Trade and Investments (Office for Export, Import and Transit Controls - formerly the Licensing Office)19-21, boulevard Royal
Postal address :
BP 113 / L-2011 Luxembourg
Phone : (+352) 22 61 62Fax : (+352) 46 61 38(+352) 22 61 62 firstname.lastname@example.org General Directorate for the Promotion of Foreign Trade and Investments (Office for Export, Import and Transit Controls - formerly the Licensing Office) Path to General Directorate for the Promotion of Foreign Trade and Investments (Office for Export, Import and Transit Controls - formerly the Licensing Office)