Informing the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade of your stay abroad (Lëtzebuerger am Ausland)

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During punctual or prolonged journeys abroad (European Union or other), more or less serious and unpleasant events cannot be excluded from happening.

Should this be the case, Luxembourg nationals can request consular assistance from a competent diplomatic or consular mission.

In order to best benefit from this assistance, travellers can declare their trips to the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade (MAEE), which will then be able to be more responsive.

Who is concerned?

Residents of Luxembourg nationality, as well as persons of another nationality who are accompanying them, can declare their temporary stay abroad (European Union or third country).

Luxembourgers who leave Luxembourg to reside abroad permanently can also declare this to the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade.

This declaration is not mandatory.

Costs

The registration procedure with the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade is free.

How to proceed

Declaration of stay

The declaration of stay or residence abroad is carried out using an online assistant available on MyGuichet.lu (see the section 'Online services and forms' below).

The declaration can be made without authentication on MyGuichet.lu using a LuxTrust certificate or an electronic identity card (eID).

Persons with a private eSpace on MyGuichet.lu which is linked to their mobile application can also submit their declaration using the mobile application.

The interested person can:

  • declare a temporary stay abroad; or
  • declare that they intend to reside abroad permanently.

The declarant has to provide several pieces of information (some of which optional):

  • the type of stay they undertake:
    • temporary stay, with one or more legs;
    • permanent residence abroad;
  • the address(es) of the place(s) of stay abroad, as well as the dates;
  • the means of transport used to travel abroad;
  • their personal data (national identification number, surname, first name);
  • whether they travel alone or accompanied;
  • an email address where they can be reached;
  • a contact person in Luxembourg;
  • etc.

The declarant also has the possibility to submit other remarks and observations to the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade, such as the name of their health insurance, the name of the hotel, specific needs.

If the trip involves visiting several countries or places within the same country, it is possible to make a single declaration for all destinations.

In the same way, it is possible, for the same journey, to declare several people in a single declaration. Thus, for example, in the case of a school trip or an organised trip, only one person will be able to register all the participants.

The declaration made can be cancelled or modified at any time.

Why make such a declaration?

Declaring your stay or permanent residence abroad to the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade (MAEE) can be useful at several levels:

  • standard consular services provided by diplomatic and consular missions will be easier to carry out (declaration of loss of document and issue of a new document);
  • in the event of a request for consular assistance, the MAEE and the diplomatic and consular representations can react more quickly;
  • in the event of an emergency or crisis situation in the country in which a declared person is staying, the MAEE and the diplomatic and consular representation in that country already have their contact details and will thus be able to contact them in order to provide them with assistance or advice;
  • where applicable, the MAEE can also contact the contact person in Luxembourg who has been designated by the traveller or resident abroad in order to inform them of any problems;
  • in the case of permanent residence abroad, the registered person can also ask to receive information about elections in Luxembourg, etc.

Data protection

The personal data submitted is processed in accordance with the amended law on data protection.

For Luxembourg nationals who have their permanent residence abroad, the data are kept until the declarant states otherwise, or until the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade or a diplomatic or consular mission becomes aware of a change of residence.

Under the law on data protection, the declarant has several rights regarding their personal data. They have a right to:

  • information;
  • access;
  • rectification;
  • and deletion of their data.

To exercise these rights, the person concerned must contact the Directorate of Consular Affairs and International Cultural Relations of the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade.

Online services and forms

Who to contact

Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade

2 of 4 bodies shown

Related procedures and links

Procedures

Requesting consular assistance when traveling abroad Applying for a Luxembourg identity card - resident Applying for a Luxembourg identity card - non-resident Application for a visa for a stay outside of the European Union

Links

Further information

Luxembourg diplomatic and consular missions

on the website of the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade

Legal references

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