During punctual or prolonged journeys abroad (European Union or other), more or less serious and unpleasant events cannot be excluded from happening.
In order to best benefit from this assistance, travellers can declare their trips to the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade (MAEE), which will then be able to be more responsive.
Who is concerned?
Residents of Luxembourg nationality, as well as persons of another nationality who are accompanying them, can declare their temporary stay abroad (European Union or third country).
Luxembourgers who leave Luxembourg to reside abroad permanently can also declare this to the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade.
This declaration is not mandatory.
The registration procedure with the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade is free.
How to proceed
Declaration of stay
The declaration of stay or residence abroad is carried out using an online assistant available on MyGuichet.lu (see the section 'Online services and forms' below).
The declaration can be made without authentication on MyGuichet.lu using a LuxTrust certificate or an electronic identity card (eID).
Persons with a private eSpace on MyGuichet.lu which is linked to their mobile application can also submit their declaration using the mobile application.
The interested person can:
- declare a temporary stay abroad; or
- declare that they intend to reside abroad permanently.
The declarant has to provide several pieces of information (some of which optional):
- the type of stay they undertake:
- temporary stay, with one or more legs;
- permanent residence abroad;
- the address(es) of the place(s) of stay abroad, as well as the dates;
- the means of transport used to travel abroad;
- their personal data (national identification number, surname, first name);
- whether they travel alone or accompanied;
- an email address where they can be reached;
- a contact person in Luxembourg;
The declarant also has the possibility to submit other remarks and observations to the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade, such as the name of their health insurance, the name of the hotel, specific needs.
If the trip involves visiting several countries or places within the same country, it is possible to make a single declaration for all destinations.
In the same way, it is possible, for the same journey, to declare several people in a single declaration. Thus, for example, in the case of a school trip or an organised trip, only one person will be able to register all the participants.
The declaration made can be cancelled or modified at any time.
Why make such a declaration?
Declaring your stay or permanent residence abroad to the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade (MAEE) can be useful at several levels:
- standard consular services provided by diplomatic and consular missions will be easier to carry out (declaration of loss of document and issue of a new document);
- in the event of a request for consular assistance, the MAEE and the diplomatic and consular representations can react more quickly;
- in the event of an emergency or crisis situation in the country in which a declared person is staying, the MAEE and the diplomatic and consular representation in that country already have their contact details and will thus be able to contact them in order to provide them with assistance or advice;
- where applicable, the MAEE can also contact the contact person in Luxembourg who has been designated by the traveller or resident abroad in order to inform them of any problems;
- in the case of permanent residence abroad, the registered person can also ask to receive information about elections in Luxembourg, etc.
The personal data submitted is processed in accordance with the amended law on data protection.
For Luxembourg nationals who have their permanent residence abroad, the data are kept until the declarant states otherwise, or until the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade or a diplomatic or consular mission becomes aware of a change of residence.
Under the law on data protection, the declarant has several rights regarding their personal data. They have a right to:
- and deletion of their data.
To exercise these rights, the person concerned must contact the Directorate of Consular Affairs and International Cultural Relations of the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade.
Online services and forms
Who to contact
Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade
Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade9, rue du Palais de Justice L-1841 Luxembourg LuxembourgPhone: (+352) 247-82300Fax: (+352) 22 31 44Email: email@example.com
Passport, Visa and Legalisation Office (BPVL-MAEE)6, rue de l'Ancien Athénée L-1144 Luxembourg LuxembourgPhone: (+352) 247 - 88300Fax: Visa: (+352) 22 29 07 or (+352) 46 49 80 / Passport: (+352) 22 02 91Telephone reception open from Monday to Friday from 8.30 to 11.30 and from 13.00 to 16.00
Directorate of Consular Affairs and International Cultural Relations9, rue du Palais de Justice L-1841 Luxembourg LuxembourgPhone: (+352) 247-82386Email address: D6@mae.etat.lu
Development Cooperation Directorate6, rue de la Congrégation L-1352 Luxembourg LuxembourgPhone: (+352) 247-82351Fax: (+352) 46 38 42
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Related procedures and links
on the website of the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade
Directive (UE) 2015/637 du Conseil du 20 avril 2015
établissant les mesures de coordination et de coopération nécessaires pour faciliter la protection consulaire des citoyens de l'Union non représentés dans des pays tiers
Loi du 20 avril 1923
concernant la promulgation de règlements consulaires et l'introduction de certaines taxes à percevoir par les agents du corps consulaire
Arrêté grand-ducal modifié du 29 juin 1923
portant règlement du service consulaire et introduction de certaines taxes à percevoir par les agents du corps consulaire
Loi modifiée du 2 août 2002
relative à la protection des personnes à l'égard du traitement des données à caractère personnel
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