Declare your stay abroad to the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade - MAE (Lëtzebuerger am Ausland)

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Summary:

You can declare your stay abroad to benefit from consular assistance under the best possible conditions.

Inform the Ministry of Foreign and European Affairs of a stay abroad (Lëtzebuerger am Ausland)

During punctual or prolonged journeys abroad (European Union or other), more or less serious and unpleasant events cannot be excluded from happening.

Should this be the case, Luxembourg nationals can request consular assistance from a competent diplomatic or consular mission.

In order to best benefit from this assistance, you can declare your trips to the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade, which will then be able to react more quickly.

Who is concerned

Residents of Luxembourg nationality, as well as persons of another nationality who are accompanying them, can declare their temporary stay abroad (European Union or third country).

Luxembourg nationals who leave Luxembourg to take up permanent residence abroad also have the option of declaring this to the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade.

This declaration is not mandatory.

Costs

The registration procedure with the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade is free of charge.

How to proceed

Declaration of stay

You can declare your stay or residence abroad using an online assistant available on MyGuichet.lu (see 'Online services and forms').

The online procedure is available with and without authentication.

If you have a private eSpace on MyGuichet.lu that is linked to the mobile app, you can also declare your stay using the mobile app.

You can:

  • declare the temporary stay you are planning; or
  • indicate whether you intend to reside abroad permanently.

You will need to fill in a number of details (some are optional):

  • the type of stay:
    • temporary stay, with one or more legs;
    • permanent residence abroad;
  • the address(es) of your place(s) of residence abroad, and the dates of your stay;
  • the means of transport you use to travel abroad;
  • your personal data (national identification number, surname, first name);
  • whether you travel alone or accompanied;
  • a contact email address;
  • a contact person in Luxembourg;
  • etc.

You can also indicate comments and observations for the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade, such as your health insurance, the name of your hotel or any specific needs.

If the trip involves visiting several countries or multiple places within the same country, it is possible to make a single declaration for all destinations.

In the same way, it is possible, for the same journey, to declare several people in a single declaration. Thus, for example, in the case of a school trip or an organised trip, only one person will be able to register all the participants.

The declaration made can be cancelled or modified at any time.

Why make such a declaration?

Declaring your stay or permanent residence abroad to the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade can be useful on several levels:

  • standard consular services provided by diplomatic and consular missions will be easier to carry out (declaration of loss of document and issue of a new document);
  • in the event of a request for consular assistance, the Ministry and the diplomatic and consular representations can react more quickly;
  • in the event of an emergency or crisis in the country in which you are staying, the Ministry and the diplomatic and consular representation in that country will have your contact details, so that they can contact you more easily to give you the instructions you need to follow;
  • If necessary, the Ministry can also contact the contact person you have designated in Luxembourg to inform them of any problems;
  • in the case of permanent residence abroad, you can also ask to receive information about elections in Luxembourg, etc.

Data protection

The personal data submitted is processed in accordance with the amended law on data protection.

If you are a Luxembourg national with your permanent residence abroad, the data you provided will be kept until you request otherwise, or until the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade or a diplomatic or consular mission is made aware of a change of residence.

Under the law on data protection, you have a number of rights in relation to your personal data. You have the right to:

  • information;
  • access;
  • rectification;
  • deletion of your data.

To exercise these rights, please contact the Directorate of Consular Affairs and International Cultural Relations of the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade.

Online services and forms

Online services

Inform the Ministry of Foreign and European Affairs of a stay abroad (Lëtzebuerger am Ausland)

Other language(s)

Who to contact

2 of 4 bodies shown

Related procedures and links

Procedures

Links

Further information

Luxembourg diplomatic and consular missions

on the website of the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade

Publications

Legal references

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