Individual training leave is a special leave that allows interested persons to:
- participate in training courses, prepare for and participate in exams; or
- complete any work in relation to an eligible training course.
The completion of the training course allows these persons to:
- make a career change;
- enhance their competitiveness;
- extend their knowledge.
Who is concerned
Each person engaged in a professional activity in the private sector, namely:
- self-employed workers;
- persons in liberal professions.
- persons who:
- have an apprenticeship contract;
- who are preparing for and competing in an international, European or Luxembourgish championship of trades.
All training courses offered in Luxembourg and abroad by:
- the professional chambers;
- private foundations, natural persons and associations that are accredited by the Minister of Education, Children and Youth (MENJE);
- that have been granted public or private school status by the public authorities;
- that deliver certificates validated by the same authorities;
- the communes;
- ministries, administrations and public establishments.
However, individual training leave does not apply to training courses:
The training does not have to be directly related to the individual's profession. The courses can take place during working hours, evenings or at the weekend.
The employee must:
- be normally employed at a workplace located in Luxembourg;
- have an employment contract with a business or association legally established and active in Luxembourg;
- have a length of service with their employer of at least 6 months at the time of the request for leave.
The self-employed person and the person exercising a liberal profession must:
- have been registered for at least 2 years with the Luxembourg social security;
- have their professional domicile in Luxembourg;
- work in Luxembourg.
The request must be submitted 2 months before the start of the leave applied for.
How to proceed
Filing an application
Applicants can submit their application:
- for self-employed workers / liberal professions: using the online assistant on MyGuichet.lu with their LuxTrust certificate; or
- in any case by post by:
- filling out a downloadable application form;
- submitting it to their employer to get their opinion, if the request is issued by an employee;
- sending it to the Department of Vocational Training at the Ministry of Education, Children and Youth.
Applicants must enclose the following with their application:
- a certificate of enrolment with the total number of hours (training courses, examination, etc.);
- a social security registration certificate;
- a copy of the employment contract, in the case of employees.
Negative opinion by the employer
- may not refuse the application for training leave;
- may express a negative opinion on the form.
In the event of a negative opinion:
- the leave can be postponed:
- if the employee's absence is likely to have a negative impact on:
- the proper operation of the company; or
- the smooth operation of the annual leave holiday planning of the staff;
- the employee can still send the completed application to the ministry. The minister:
- will forward it to an advisory committee, which will issue an opinion on the postponement schedule;
- will take their decision based on this opinion.
Time frame for a response
Normally, the applicant and their employer receive a response to their request at least 2 weeks before the leave is due to start.
Exceptions to the deadlines may be granted if the applicant is required to attend an examination. In such a case, however, it is in the interest of the person concerned to submit their application as soon as they are informed of the date or dates of the examination.
Obligations of persons having taken a training course
Persons who have completed the training must:
- have the training organisation provide them with a certificate, issued in triplicate, proving that they used the leave for the stated purpose.
- immediately submit 2 copies of the certificate to their employer.
Calculating the number of days of individual training leave
The total number of days of training leave to which the beneficiary may be entitled depends on the number of hours required for the training. This number of hours is:
- defined by the training organisation; or
- determined on the basis of the school's or training institute's course schedules.
The number of required hours is converted into a number of working days:
- the number of hours of training is divided by 8 hours for a full-time employee to obtain the number of days of training;
- the number of days of training is then divided by 3 to obtain the number of days of training leave;
- this number is rounded down to the nearest whole number if necessary.
The beneficiary attends 30 hours of training, namely:
- 30 / 8 = 3.75 days of work;
- 3,75 / 3 = 1,25 days of training leave;
- to be rounded down to the nearest unit, i.e. 1 day of individual training leave.
A 30-hour training course therefore converts to 1 day of individual training leave.
Duration of the individual training leave
Each beneficiary is granted:
- 80 days of training leave; to be taken at any point during their professional career;
- a maximum of 20 days of training leave over a period of 2 years.
Each 2-year period begins with the year of the first individual training leave.
There is a special scheme for people with a progressive disease which requires them to take specific training classes in order to ensure:
- their continued employment; or
- their ability to find employment.
These persons can benefit from additional training leave days, regardless of the number of hours invested in their training.
The minimum duration of training leave is one day.
Therefore, applicants must enrol in a training course providing for at least 24 hours of training to be eligible for individual leave (24 hours / 8 = 3 working days / 3 = 1 day of training leave).
For part-time employees, days of training leave are calculated in proportion to the working time.
Allowances for individual training leave
A compensatory allowance for each day of individual training leave is:
- advanced to the employee by their employer. This allowance:
- is equal to the average daily wage;
- cannot exceed 4 times the social minimum wage for unskilled workers.
- paid directly by the State for persons who are self-employed or exercise a liberal profession. The allowance:
- is determined based on the income used, for the past financial year, as the earnings base subject to contributions to the pension fund;
- cannot exceed 4 times the social minimum wage for unskilled workers.
The amount of training leave:
- is treated as a period of ordinary work.
- may not be deducted from the annual leave;
Possible sanctions in the event of false declarations
In the event of inaccurate or incomplete declarations, the beneficiary must:
- immediately return the allowances received;
- pay interest at the legal rate for the period ranging from the day the allowances were paid out until the day they were reimbursed.
The employer / self-employed person / person exercising a liberal profession must make a declaration of reimbursement:
- online with MyGuichet.lu using a LuxTrust certificate; or
- by post, by:
The following must be enclosed with the declaration:
- the certificate of participation which was given to the beneficiary of the leave;
- a copy of the ministerial approval;
- for employers:
- a copy of the salary slips for the corresponding period;
- a certificate from the employer stating the precise dates of the training leave taken;
- a copy of the letter from the Joint Social Security Centre indicating the rate of contribution to the Employers' Mutual Insurance Scheme; or
- for self-employed workers / liberal professions: the income certificate used for the last tax year as a contribution base for pension insurance.
Forms / Online services
Demande d'octroi de congé-formation
Déclaration de remboursement congé-formation
Request for training leave (employee)
Demande d'octroi d'un congé-formation (salarié)
Bewilligungsantrag eines Bildungsurlaubs (Lohnempfänger)
Request for training leave (self-employed)
Demande d'octroi d'un congé-formation (travailleur indépendant / personne exerçant une profession libérale)
Bewilligungsantrag eines Bildungsurlaubs (Selbständiger, Freiberufler)
Request for reimbursement (self-employed)
Déclaration de remboursement (travailleur indépendant / personne exerçant une profession libérale)
Kostenerstattungsantrag (Selbständiger, Freiberufler)
Who to contact