Carry out your procedure:
By downloading a form
- Demande d'octroi d'un congé spécial pour volontaires
- Demande d'octroi de congé spécial pour cadre de l'Administration des Services de Secours
- Demande d'octroi de congé spécial pour cadre communal
Special leave for volunteers is available to people (aged 16 or over) engaged in a professional activity, either in the public sector or the private sector, and who:
- attend training courses;
- take on representation duties;
- are responsible for organising training courses and training instructors.
The following are also eligibles for special leave for emergency services volunteers, provided they perform these duties voluntarily and the leave is requested for the purpose of performing these duties:
- heads of intervention centres and their deputy heads;
- group leaders and their deputy group leaders;
- commanding officers and their deputies;
- the general inspector, regional inspectors and deputy regional inspectors from the fire and rescue departments;
- members of the executive committee and members of the young firefighters commission of the National Federation of Fire Brigades (Fédération nationale des corps de sapeurs-pompiers);
The following persons may also benefit from special leave: volunteers taking part in humanitarian missions with the emergency response team for humanitarian missions outside of Luxembourg, in the event of disasters, and under Government orders, either at the request of the affected country/countries, or as part of an international aid effort.
To benefit from special leave for emergency services volunteers, the training or representation activity must be eligible for such leave.
Eligible training activities
The following are eligible:
training courses for:
- fire brigades;
- first aid, ambulance and rescue personnel;
- early warning and response teams;
- professional diving teams;
- radiation protection units;
- chemical pollution response teams;
- canine units;
- psychological support groups;
- emergency response teams involved in humanitarian missions abroad;
- logistical support groups;
- food supply groups;
- continuous learning and advanced training courses;
- training courses for instructors in the aforementioned fields and rescue services;
- training courses for employees designated by the employer to implement first aid, fire fighting and staff evacuation measures;
- training courses for instructors of young firefighters;
- training courses for inspectors.
Eligible representation duties
The representation duties eligible for special leave are representational activities abroad for senior management officials and technical advisers from the National Federation of Fire Brigades, and the Luxembourg Rescue Services Agency and accredited organisations, and any person appointed by the Ministry of Home Affairs (maximum two people per event) attending national or international events, which must first be approved by the Ministry of Home Affairs.
Application for special leave
The application for special leave to attend training courses or act as a representative in the field of emergency services must be submitted to the following bodies:
- for volunteers in the Civil Protection Services, inspectors in the fire and rescue department, and instructors: send the form to the Luxembourg Rescue Services Agency at least one month prior to the start of the requested leave period;
- for volunteer firefighters: apply through the relevant communal authority.
For individuals in managerial positions, fire brigade chiefs and their deputy chiefs should file their requests for allocation and reimbursement with the competent communal administrations using the relevant form. The other beneficiaries of special leave for individuals in managerial positions in the emergency services should file their requests with the head of the Luxembourg Rescue Services Agency.
Conditions of special leave for volunteer workers
The special leave:
- may not exceed 7 working days a year, nor may it exceed 42 working days over the course of the beneficiary's career in the emergency services. The following are exempt from that 42-day limit:
- course leaders;
- heads of intervention centres and deputy heads;
- group leaders and their deputy group leaders;
- chiefs of fire brigades and their deputy chiefs;
- the general inspector, regional inspectors and deputy regional inspectors from the fire and rescue department;
- members of the executive committee and members of the young firefighters commission of the National Federation of Fire Brigades;
- may be split, with each fraction counting for at least 4 hours;
- volunteers taking part in humanitarian missions as part of an emergency response team are not subject to duration limits;
- cannot be deducted from annual leave. Except with the employer's approval, the special leave cannot be attached to a period of annual leave or sick leave if the duration of the absence exceeds the total number of days of annual leave;
- may be deferred if the absence applied for could have serious and detrimental repercussions on the operation of the business, the administration or public service, or on the harmonious scheduling of the staff's annual paid leave.
Repercussions of special leave for volunteer workers on working relationships
Special leave is treated as a period of effective work. For the beneficiary of special leave, the legal and regulatory provisions in respect of social security and protection from dismissal continue to apply.
Exemption from professional obligations
Public- and private-sector employers must exempt their employees belonging to the fire brigade or Civil Protection volunteers from their professional obligations in emergency situations requiring the intervention of their unit. When the emergency situation gives rise to a professional obligation on the part of public service personnel in relation with their missions, the employer is not bound by the obligation to exempt their employees from duty.
The obligation to exempt employees from duty does not apply to stand-by duty organised by the emergency services.
Compensatory allowances during special leave for volunteers
During the period of special leave:
- public- and private-sector employees will continue to receive their salary and and any other benefits related to their position;
- self-employed workers will receive a compensatory allowance set at twice the social minimum wage for skilled workers. The payment of the allowance is limited to 8 hours per day and only applies to working days;
- unemployed volunteers may be compensated for their actions at an hourly rate set at twice the social minimum wage for unskilled workers. Payment of the allowance is limited to 8 hours per day and only applies to working days.
Covering the costs of special leave for volunteer workers
The State covers the costs of special leave for the following volunteers:
- volunteers with the Luxembourg Rescue Services Agency;
- managerial staff with the National Federation of Fire Brigades;
- instructors and members of the fire and rescue department of the Luxembourg Rescue Services Agency;
For volunteers in the fire and rescue services, the costs for special leave for volunteers are covered by the relevant commune.
The application for reimbursement (on the basis of a declaration) must be submitted by the employer, depending on the case, either to the Luxembourg Rescue Services Agency or the relevant commune no later than 15 February of the year following that for which the reimbursement is requested.
The declaration is made on a form which each agent receives from the Luxembourg Rescue Services Agency, or from the college of mayors and aldermen of the commune in question, and which they submit to their employer, who fills it in and signs it as the refund application. The accuracy of the information on the form is certified by the signature of the agent in question.
L-2316 - Luxembourg
Fax: (+352) 28 55 64 27
Mon.-Fri. from 8.00 to 12.00 and from 13.00 to 17.00
L-2557 - Luxembourg
Fax: (+352) 49 77 1-771