Having Luxembourg documents legally certified for use abroad
MyGuichet.lu
Non residents
Residents
With fees
The
application for the submission of documents to be legalised can be made
by companies exclusively via the online procedure accessible under 'Forms / Online Services' below.
The physical deposit of the documents can be done either by a courier service or directly in the drop box provided for this purpose in the waiting room of the BPVL.
The physical collection of documents can only be done:
for courier services: exclusively by using the collection lockers provided at the BPVL;
for private individuals: by appointment, which can be requested using the link sent by email with the confirmation of the procedure.
Find
here the opening hours of the BPVL as from
Monday 11 January 2021.
Any person who needs to have a document issued in Luxembourg legally certified for submission to a foreign authority can use this procedure.
Documents concerned
For documents issued in Luxembourg and which are intended to be used with public authorities of a foreign country that is a Member State of the European Union, the Regulation (EU) 2016/1191 of the European Parliament and of the Council of 6 July 2016 on promoting the free movement of citizens by simplifying the requirements for presenting certain public documents in the European Union applies.
Regulation (EU) 2016/1191provides for an exemption from legalisation and apostille formalities for certain acts and documents.
As an indication, for Luxembourg, this concerns in particular the following public documents:
birth certificates;
certificates of recognition establishing filiation;
marriage certificates;
certificates of legal capacity to marry;
death certificates;
stillborn child certificates;
grand ducal decree of change of name;
grand ducal decree of change of first name(s);
certificates of declaration of partnership;
certificates of denunciation of the partnership;
property settlement agreements fixing the patrimonial effects of the partnership;
life certificates;
certificates of residence;
extended certificates of residence;
certificates of registration at a reference address;
ministerial decrees modifying the mention of gender and first name(s);
judicial decisions on gender reassignment;
ministerial decrees of nationality;
certificates of nationality;
deeds of recognition before a notary;
extracts from the criminal record, records no. 3, no. 4 and no. 5;
certificate of registration on the electoral roll;
multilingual extracts from civil status records under ICCS Convention No. 16;
judicial decisions declaring births;
judicial decisions on simple adoption;
judicial decisions on full adoption;
judicial decisions establishing parentage (determination of maternity, determination of paternity);
judicial decisions contesting parentage (contesting maternal or paternal relationship);
judicial decisions of divorce;
judicial decisions to annul a marriage;
judicial decisions of legal separation;
judicial decisions declaring absence;
judicial decisions revoking adoption.
Prerequisites
The following documents can be legally certified:
documents emanating from an authority or a public official under a government jurisdiction, including those emanating from the Public Prosecutor's Office, a registrar or a bailiff;
official statements such as registration entries, confirmations that a document existed on a certain date, and authentications of signatures on private documents.
In order to be legalised, these documents must be signed (not initialled) by:
a Luxembourg civil servant; or
a Luxembourg notary; or
a sworn translator established and working in Luxembourg.
Costs
The legalisation of a document costs EUR 20.
The payment can be made:
online at the time of application via MyGuichet.lu;
If the payment is made directly at the reception desk of the Passport Office, a credit card must be used.
If the applicant opts to pay by bank transfer, the money is to be transferred into the following account: IBAN LU62 1111 3104 0606 0000 – BIC code CCPLLULL.
The number of legalisations and the date of dispatch must be specified in the communication.
How to proceed
Submitting the application for legal certification
The application can be submitted online directly on MyGuichet.lu (see 'Forms / Online services' below).
Online applications can be submitted with or without authentication using a LuxTrust product or an electronic identity card (eID).
With authentication
The procedure with authentication using a LuxTrust product or eID presents many advantages that are not available for the procedure without authentication.
Applicants can save the form as a draft, pause the application process and resume it later.
In addition, applicants who have a private or business eSpace on MyGuichet.lu can:
fill in their form automatically with data from their private/business eSpace;
track their application online and view electronic messages from the administration in their personal dashboard;
view the history of all their previous applications.
Once the application has been sent, applicants will receive an email notification and a message in the 'My messages' section of their MyGuichet.lu private or business eSpace.
Without authentication
Without authentication, applicants will receive an email notification:
after they submit their application;
whenever there is a change in the application's status.
If they do not receive an email after submitting their application, applicants should check their email spam folder (junk email).
The application can also be submitted via the MyGuichet.lu mobile app. In order to do so, applicants must:
Two legalisation procedures can be distinguished depending on whether the State for which the legalised document is intended has signed the Hague Convention or not. In both cases, the legalisation takes the form of an official stamp or printed form affixed to the original document. This can be either:
The Hague Convention, to which Luxembourg is a signatory, provides that each of the contracting states to the Convention exempts from legalisation the documents which must be produced on its territory.
If the other state is a signatory to the Hague Convention
In such cases, the legalisation is not necessary. The documents only need to be affixed with an apostille.
The apostille attests to:
the validity of the signature;
the capacity in which the person signing the document acted;
the identity of the seal or stamp affixed to the document.
Two signatory states may also agree by bilateral agreement that the apostille procedure is not necessary between them.
The apostille is drafted in French only.
If the other state is not a signatory to the Hague Convention
In this case, the legal certification of the document will be carried out according to the normal procedure.
The legalisation of signatures is in French only.
Supporting documents to be provided for the application
Documents to be legally certified must be:
submitted at thereception desk of the Passport, Visa and Legalisation Office; or
sent by post.
If sent by post, the applicant must also provide a self-addressed stamped envelope (with Luxembourg stamps).
The countryfor which the documents are intended must be specified when completing the application at the reception desk, or specified in the posted document.
If the payment was made by wire transfer, a copy of the transfer statement should be included with the application.
Duration for the legal certification of a document
Legal certification takes 2-3 business days, regardless of the means of payment.
It should be noted that procedures submitted online will be given priority.
Documents with an electronic signature
Documents which have been signed electronically (i.e. extracts from the company register) have to be submitted electronically with the online procedure made available on MyGuichet.lu.
The Passport, Visa and Legalisation Office will print the documents submitted electronically and attach a legal certification stamp or an apostille to them.
As of 16 August 2019, electronically signed documents are no longer accepted in paper format.
Forms / Online services
Application for legalisation of Luxembourg documents intended for use abroad
To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.
That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).
Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.
Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.
Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.
If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.
By submitting your application, you agree that your personal data may be processed as part of the application process.
Demande de légalisation d'actes luxembourgeois destinés à l’étranger
Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.
Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement
Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.
En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.
Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 15, boulevard du Jazz L-4370 Belvaux.
En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.
Antrag auf Beglaubigung luxemburgischer Dokumente, die zur Verwendung im Ausland bestimmt sind
Ihre in diesem Formular erfassten personenbezogenen Informationen werden von der zuständigen Verwaltungsbehörde verarbeitet, um Ihren Antrag erfolgreich abzuschließen.
Diese Informationen werden von der Behörde für den zur Verarbeitung erforderlichen Zeitraum gespeichert.
Die Empfänger Ihrer Daten sind die im Rahmen Ihres Antrags zuständigen Verwaltungsbehörden. Um die Empfänger der in diesem Formular erfassten Daten zu erfahren, wenden Sie sich bitte an die für Ihren Antrag zuständige Behörde.
Gemäß der Verordnung (EU) 2016/679 zum Schutz natürlicher Personen bei der Verarbeitung personenbezogener Daten und zum freien Datenverkehr haben Sie das Recht auf Zugang, Berichtigung und gegebenenfalls Löschung Ihrer personenbezogenen Informationen. Sie haben zudem das Recht, Ihre erteilte Einwilligung jederzeit zu widerrufen.
Weiterhin können Sie, außer in Fällen, in denen die Verarbeitung Ihrer Daten verpflichtend ist, Widerspruch einlegen, wenn dieser rechtmäßig begründet ist.
Wenn Sie diese Rechte ausüben und/oder Einsicht in Ihre Informationen nehmen möchten, können Sie sich unter den im Formular angegebenen Kontaktdaten an die zuständige Verwaltungsbehörde wenden. Sie haben außerdem die Möglichkeit, bei der Nationalen Kommission für den Datenschutz Beschwerde einzulegen (Commission nationale pour la protection des données, 15, boulevard du Jazz L-4370 Belvaux).
Wenn Sie Ihren Vorgang fortsetzen, akzeptieren Sie damit, dass Ihre personenbezogenen Daten im Rahmen Ihres Antrags verarbeitet werden.
Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.
Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement
Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.
En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.
Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 15, boulevard du Jazz L-4370 Belvaux.
En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.