Last update 31.08.2018
The legalisation service of the Ministry of Foreign and European Affairs (MAEE) issues legalisations and apostilles of signatures from Luxembourg public authorities on documents intended for public authorities of a foreign country.
Who is concerned
Any person who needs to have a document issued in Luxembourg legally certified for submission to a foreign authority can use this procedure.
The following documents can be legally certified:
- documents issued by an authority or civil servant covered by a government jurisdiction, including those issued by the public prosecutor's office, clerk of the court, or bailiff;
- administrative documents (birth certificates, diplomas, etc.);
- notarised deeds;
- official statements such as registration entries, confirmations that a document existed on a certain date, and authentications of signatures on private documents.
To be legally certified, these documents must be signed (not initialled) by a Luxembourg civil servant, a Luxembourg notary public or a translator certified in Luxembourg.
The legal certification of a document costs EUR 20.
The payment can be made:
- online at the time of application via MyGuichet.lu;
- directly at the reception desk of the Passport, Visa and Legalisation Office;
- by bank transfer.
If the payment is made directly at the reception desk of the Passport Office, a credit card must be used.
If the applicant opts to pay by wire transfer, the money is to be transferred into the following account: IBAN LU62 1111 3104 0606 0000 BIC code CCPLLULL. The number of legalisations and the date of dispatch must be specified in the communication.
How to proceed
Submitting the application for legal certification
The application for legal certification of Luxembourgish documents must be submitted to the Passport, Visa and Legalisation Office.
The application can be submitted online directly on MyGuichet.lu. This online procedure can be carried out without using LuxTrust authentication.
There are two different legalisation procedures which depend on whether the destination country of the legalised document is party to the Hague Convention or not. In both cases, the legalisation takes the form of an official stamp or printed form affixed to the original document. This can be either:
- a legal certification stamp; or
- an apostille.
The Hague Convention which Luxembourg has signed has foreseen that each signatory country waives the requirement for legalisation of documents to be produced on their territory.
View the list of the Hague Convention countries.
When the other country is a party to the Hague Convention
In such cases, the legal certification is not necessary. The documents only need to be affixed with an apostille.
The apostille attests to:
- the validity of the signature;
- the capacity in which the person signing the document acted;
- the identity of the seal or stamp affixed to the document.
Two member countries may also bilaterally agree to dispense with the apostille procedure.
The apostille is drafted in French only.
When the other country is not a party to the Hague Convention
In this case, the legal certification of the document will be carried out according to the normal procedure.
The legalisation of signatures is in French only.
Supporting documents to be provided for the application
Documents to be legally certified must be:
- submitted at the reception desk of the Passport, Visa and Legalisation Office; or
- sent by post.
If sent by post, the applicant must also provide a self-addressed stamped envelope (with Luxembourg stamps).
The country for which the documents are intended must be specified when completing the application at the reception desk, or specified in the posted document.
If the payment was made by wire transfer, a copy of the transfer statement should be included with the application.
Duration for the legal certification of a document
Legal certification takes 2-3 business days, regardless of the means of payment.
Forms / Online services
Who to contact
Passport, Visa and Legalisation Office (BPVL-MAEE)6, rue de l'Ancien Athénée
Phone : (+352) 247 - 88300Fax : Visa: (+352) 22 29 07 or (+352) 46 49 80 / Passport: (+352) 22 02 91Mon.-Fri. from 8.30 to 16.00