Applying for a criminal record certificate

A criminal record certificate is a document containing details from the national criminal records register, which is used to check the criminal background of a natural or legal person. The criminal record shows if a person has been convicted in the past or not.

This document enables the person requesting the certificate to provide sufficient proof of integrity, for example in order to obtain an authorisation to work in certain professions or to perform certain contracts.

The criminal records register contains the sentences pronounced by the Luxembourg criminal jurisdictions and may also contain sentences pronounced abroad.

According to the European Criminal Records Information System (ECRIS), and for the purposes of centralisation, the sentences pronounced in an EU Member State are automatically notified to the Member State of which the person is a national.

The extract from the criminal record of a natural person can be requested:

  • either via internet, email, post or fax;
  • or in person, at the Criminal Records Department (Service du casier judiciaire) in Luxembourg city.

The Criminal Records Department issues criminal record certificates free of charge to natural persons and legal persons who so request. It will also issue extracts from the criminal record to certain administrations authorised by Grand-Ducal regulation, but who must nevertheless obtain the concerned person's prior approval.

Criminal record certificates (extrait du casier judiciaire) are issued in French.

Who is concerned

Any natural person over 18 years of age who is a Luxembourg national or resides in Luxembourg can request a certificate with details of their criminal record.

This document may be required to carry out certain administrative procedures, such as:

  • applying for a business permit to gain access to certain professions;
  • gaining access to professions in the healthcare sector;
  • in response to an employer's request during the process of recruitment or management of personnel, e.g. when someone is hired:
    • to carry out professional or voluntary activities involving regular contact with minors, which requires the presentation of a specific extract "Protection of minors" (Protection des mineurs);
    • for certain professions (private sector, private security, cash transportation, etc.);
  • responding to a public tender (a criminal record certificate for legal persons if it concerns a company, or for natural persons in the case of a sole trader), etc.

Residents with a foreign nationality may also obtain a criminal record certificate, even if they have not been living in Luxembourg for very long, provided they can prove that they reside in Luxembourg (by presenting their residence permit or certificate of registration).

In accordance with the European Criminal Records Information System (ECRIS), the different sentences pronounced in EU Member States are centralised in the criminal records register in the Member State of which the person is a national.

For Luxembourg residents who are not Luxembourg nationals, the Luxembourg criminal records register only contains the sentences pronounced by Luxembourg jurisdictions.

In order to obtain an extract with the full criminal record of a natural person who is a national from a country other than Luxembourg, it is necessary to contact the competent authority in said other country.

Note that the criminal record certificate only provides information about the criminal background of adult persons, and never about the criminal background of minors. Each decision taken by a court or a juvenile judge, as well as each sentence pronounced by a criminal jurisdiction against a minor, will be recorded in a special register which is not accessible to the public and for which it is not possible to request an extract, except in certain cases foreseen by the law on the protection of youth.

Costs

The extracts from the criminal record are issued upon request and free of charge to the natural or legal person concerned.

How to proceed

Extract from the criminal record of a natural person

Available types of criminal records of a natural person

Natural persons can request records no. 3,4 or 5.

Employers have to indicate the type of criminal record they require in both their job advertisement and in the employment contract.

If the criminal record certificate is intended to serve as proof of a person's integrity before they are assigned to activities involving regular contact with minors, the applicant must request record no. 5, which relates to the "protection of minors" (Protection des mineurs).

For all other requests, applicants can apply for record no. 3 (standard criminal record) or apply for record no. 4 (extract from the criminal record which also indicates all driving prohibitions).

The specific content of each certificate is explained below, in the section entitled, "Content of the different criminal records issued".

Online application

Applicants may submit a request for a criminal record certificate for natural persons online, by signing it electronically with a Luxtrust certificate and submitting it via MyGuichet:

  • without supporting documents if the applicant is the person concerned; or

  • accompanied by a scanned copy of the concerned person's identity card along with a power of attorney if the applicant is a third party.

The applicant must specify which certificate is required and check the corresponding box. They also need to specify how many certificates they require.

The duly signed application is then forwarded to the Criminal Records Department.

If the natural person's criminal record is clean, the certificate will be sent by post, free of charge, to the concerned person's official address.

Request via email, fax or post

Applicants may file a request for a criminal record certificate for natural persons (on ordinary paper or using the available form) by email, fax or post. Request are to be submitted to the Criminal records department and accompanied by legible copies of the applicant's:

  • identity card; or
  • or their passport;
  • or their residence permit.

The applicant must specify the number of certificates they need.

If the criminal record of the natural person is clean, the extract will be sent by post, free of charge, to the concerned person's official address.

Application in person at the Criminal records department

Individuals may apply for a criminal record certificate by going, in person, to the Criminal Records Department, where they will need to show their:

  • identity card; or
  • or their passport;
  • or their residence permit.

They will also need to specify how many certificates they require.

For applications made on the spot, the certificate is given to the applicant immediately.

Requesting an extract through a third party

A third party may also apply for a criminal record certificate on behalf of another natural person by going to the Criminal Records Department and presenting a power of attorney and a legible copy of an identity document of the person on whose behalf the application is being made.

The applicant must specify the number of certificates they need.

The extract from the criminal record will in this case immediately be sent to the concerned person's address.

Extract from the criminal record containing a criminal sentence

It must be noted that the Criminal Records Department will only send the criminal record certificate by post if the criminal record is clean.

Applicants with a criminal sentence listed on their certificate will be informed by post that they must come in person to the Criminal Records Department to collect the certificate.

Applicants must provide proof of their identity when they collect the criminal record certificate at the Criminal Records Department by presenting their:

  • either their identity card;
  • or their passport;
  • or their residence permit.

A third party may also collect the certificate from the Criminal Records Department by presenting a written power of attorney and a copy of a valid identity document of the person on whose behalf the extract is collected.

Sentences listed in the criminal record

The criminal records register contains the sentences pronounced by the Luxembourg criminal jurisdictions and may also contain sentences pronounced abroad. In accordance with the European Criminal Records Information System (ECRIS), and for the purpose of centralisation, the sentences pronounced in an EU Member State are automatically notified to the Member State of which the person is a national.

The Luxembourg criminal records register is kept by the public prosecutor's office, in the form of an electronic file, under the responsibility of the State Public Prosecutor.

Criminal records contain, in particular:

  • irrevocable sentences for correctional or criminal offences handed down in Luxembourg;
  • irrevocable sentences for summary offences (peine de police), other than parking offences.

Irrevocable sentences for correctional or criminal offences handed down by foreign jurisdictions are recorded in the criminal records register, provided that:

  • the person convicted is a Luxembourg national;
  • the sentence is notified pursuant to an international convention;
  • the punishable act is deemed to be a correctional or criminal offence under Luxembourg law.
In the event of any dispute concerning the entries listed in the police record, an appeal may be made to the Council Chamber of the Court of Appeal.

If a convicted person is rehabilitatedréhabilitation: a status pursuant to which one's former rights are reinstated after a sentence is completed—the relevant entry is deleted from the criminal record within 5 to 20 years (depending on the length of the sentence). The overturning of a conviction puts an end to all incapacities and forfeitures that resulted from said conviction until then.

The judicial discharge is then established as of right, or granted upon request to the council chamber of the Court of appeal.

Sentences handed down by foreign courts are deleted from the Luxembourg criminal record if the country of prosecution provides notification of the deletion of the convictions from the criminal record, or of rehabilitation.

Content of the different criminal records issued

The Criminal records department issues the following records.

Record no. 1

Content of record no. 1


Record no. 1 in the criminal records register of a natural person shows all the sentences handed down in respect of said natural person.

Issuing record no. 1


Record no. 1 of a natural person is issued to the judicial authorities within the framework of a criminal procedure.


It will also be issued to the lawyer assisting or representing the natural person concerned as a defendant before a court, or, in the absence of a lawyer, to the natural person concerned. In this case, the criminal record certificate is not issued by the Criminal Records Department, but by the secretariat of the jurisdiction concerned.

Record no. 2

Content of record no. 2


Record no. 2 in the criminal records register of a natural person shows all the correctional or criminal sentences or detention orders in relation to a criminal procedure against said person.

Issuing record no. 2


Record no. 2 is issued upon request to state and communal administrations and to public legal persons, presented, within the framework of their statutory tasks, with an application from the natural person concerned, provided said natural person has given his written consent on paper or by electronic means for the issue of the record.

Record no. 3

Content of record no. 3

Record no. 3 from the criminal record of a natural person shows all the correctional or criminal sentences handed down in respect of that person, with the exception of:

  • suspended prison sentences of 24 months or less;
  • fines of EUR 2,500.00 or less;
  • multiple fines whose combined total amount does not exceed EUR 2,500.00;
  • community work sentences.

Issuing record no. 3

Record no. 3 is issued upon request to the natural person concerned, or to a third party with a power of attorney and a copy of the valid identity document of the natural person concerned.

When hiring staff, employers may require job applicants to provide record no. 3 as evidence of integrity. The requirement must be stated in the job offer and be duly justified with regard to the specific needs of the position to be filled.

Record no. 3 is issued upon request to state and communal administrations and to public legal persons, presented, within the framework of their statutory tasks, with an application from the natural person concerned, provided said natural person has given his written consent on paper or by electronic means for the issue of the record.

Record no. 4

Content of record no. 4

Record no. 4 provides information about the sentences on record no. 3 as well as all sentences concerning driving prohibitions. The latter sentences will be removed from record no. 4 after a 3-year deadline from the end of the driving prohibition period.

Record no. 4 is mainly intended for either the Minister in charge of transport or for a potential employer in order to assess the concerned person's integrity in general and more particularly in matters of conduct on the road.

Issuance of record no. 4

Record no. 4 is issued upon request to the natural person concerned, or to a third party with a power of attorney and a copy of the valid identity document of the natural person concerned.

Employers may only request record no. 4 from a job candidate if a driver's license is an absolute prerequisite for the worker's professional activity, and if this prerequisite is specified in the employment contract.

Record no. 4 can be issued to the Minister in charge of transport for the purpose of investigating applications in matters of transport (namely the issue of driving licences and licences for road and rail transport, the management of a taxi company or air navigation services). In this case however, the person concerned must have given his prior consent by written or electronic means.

Record no. 5

Content of record no. 5

Record no. 5 contains a list of all convictions for acts committed against a minor or involving a minor, provided that these acts constitute the basis of the offence or that they increase the sentence, as well as all sentences prohibiting any activities involving regular contact with minors.

Issuing record no. 5

Record no. 5 is intended for (natural and legal) persons who are looking to hire a natural person for activities on a professional or voluntary basis which involve regular contact with minors, in order to verify if the job candidate has not been sentenced for acts committed against a minor. The job candidate must provide record no. 5 to the potential employer.

Record no. 5 is issued upon request to the natural person concerned, or to a third party with a power of attorney and a copy of the valid identity document of the natural person concerned.

Record no. 5 is issued to communal administrations to assess job applications for teaching positions or positions in children's day care centres managed by the commune. In this case however, the person concerned must have given his consent by written or electronic means for the record to be issued to the communal administration directly.

Issuing criminal records to a foreign authority

Extracts from the criminal record can be issued, under certain conditions, to the competent authorities in EU Member States or to the competent authorities in third countries within the framework of international conventions.

Forms / Online services

Demande d'extrait de casier judiciaire pour personne physique

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 1, Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

By submitting your application, you agree that your personal data may be processed as part of the application process.

Demande d'extrait de casier judiciaire pour personne physique

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 1 Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

Einen Strafregisterauszug beantragen

Ihre in diesem Formular erfassten personenbezogenen Informationen werden von der zuständigen Verwaltungsbehörde verarbeitet, um Ihren Antrag erfolgreich abzuschließen.

Diese Informationen werden von der Behörde für den zur Verarbeitung erforderlichen Zeitraum gespeichert.

Die Empfänger Ihrer Daten sind die im Rahmen Ihres Antrags zuständigen Verwaltungsbehörden. Um die Empfänger der in diesem Formular erfassten Daten zu erfahren, wenden Sie sich bitte an die für Ihren Antrag zuständige Behörde.

Gemäß der Verordnung (EU) 2016/679 zum Schutz natürlicher Personen bei der Verarbeitung personenbezogener Daten und zum freien Datenverkehr haben Sie das Recht auf Zugang, Berichtigung und gegebenenfalls Löschung Ihrer personenbezogenen Informationen. Sie haben zudem das Recht, Ihre erteilte Einwilligung jederzeit zu widerrufen.

Weiterhin können Sie, außer in Fällen, in denen die Verarbeitung Ihrer Daten verpflichtend ist, Widerspruch einlegen, wenn dieser rechtmäßig begründet ist.

Wenn Sie diese Rechte ausüben und/oder Einsicht in Ihre Informationen nehmen möchten, können Sie sich unter den im Formular angegebenen Kontaktdaten an die zuständige Verwaltungsbehörde wenden. Sie haben außerdem die Möglichkeit, bei der Nationalen Kommission für den Datenschutz Beschwerde einzulegen (Commission nationale pour la protection des données, 1, Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette).

Wenn Sie Ihren Vorgang fortsetzen, akzeptieren Sie damit, dass Ihre personenbezogenen Daten im Rahmen Ihres Antrags verarbeitet werden.

Demande d'extrait de casier judiciaire pour personne physique

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 1 Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

Procuration pour la demande d'extrait de casier judiciaire pour personne physique

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 1 Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

National Registry of Natural Persons

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 1, Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

By submitting your application, you agree that your personal data may be processed as part of the application process.

Registre national des personnes physiques

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 1 Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

Nationales Register natürlicher Personen

Ihre in diesem Formular erfassten personenbezogenen Informationen werden von der zuständigen Verwaltungsbehörde verarbeitet, um Ihren Antrag erfolgreich abzuschließen.

Diese Informationen werden von der Behörde für den zur Verarbeitung erforderlichen Zeitraum gespeichert.

Die Empfänger Ihrer Daten sind die im Rahmen Ihres Antrags zuständigen Verwaltungsbehörden. Um die Empfänger der in diesem Formular erfassten Daten zu erfahren, wenden Sie sich bitte an die für Ihren Antrag zuständige Behörde.

Gemäß der Verordnung (EU) 2016/679 zum Schutz natürlicher Personen bei der Verarbeitung personenbezogener Daten und zum freien Datenverkehr haben Sie das Recht auf Zugang, Berichtigung und gegebenenfalls Löschung Ihrer personenbezogenen Informationen. Sie haben zudem das Recht, Ihre erteilte Einwilligung jederzeit zu widerrufen.

Weiterhin können Sie, außer in Fällen, in denen die Verarbeitung Ihrer Daten verpflichtend ist, Widerspruch einlegen, wenn dieser rechtmäßig begründet ist.

Wenn Sie diese Rechte ausüben und/oder Einsicht in Ihre Informationen nehmen möchten, können Sie sich unter den im Formular angegebenen Kontaktdaten an die zuständige Verwaltungsbehörde wenden. Sie haben außerdem die Möglichkeit, bei der Nationalen Kommission für den Datenschutz Beschwerde einzulegen (Commission nationale pour la protection des données, 1, Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette).

Wenn Sie Ihren Vorgang fortsetzen, akzeptieren Sie damit, dass Ihre personenbezogenen Daten im Rahmen Ihres Antrags verarbeitet werden.

Who to contact

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