Application for a surveillance document for iron and steel products

This page was last modified on 17-01-2018

The import of certain iron and steel products is subject to prior surveillance.

So before importing these products from certain third countries into the European Union (EU), the operator must make sure to have a surveillance document.

In Luxembourg, this document is issued by the Licensing Office (Office des Licences).

Forms / Online services

Carry out your procedure:

  • By downloading a form

Who is concerned

Importers who intend to import certains iron and steel products originating in third countries must have a surveillance document.

Products originating in Norway, Iceland and Liechtenstein are exempt from this measure.

The iron and steel products which are subject to the prior surveillance by the European Union are those whose customs tariff classification (TARIC code) is mentioned in annexe I of Commission Implementing Regulation (EU) 2016/670 of 28 April 2016.

The surveillance document is not mandatory for imports whose net weight is lower than 2,500 kg. This exemption only applies to each product imported and per individual TARIC code, and not to the consignment in its entirety.


Before submitting an application, the applicant must know the exact tariff classification (TARIC code) of the goods in question. The operator can find this information:

  • by consulting the TARIC/TARLUX database;
  • by contacting the Customs and Excise Agency (Administration des douanes et accises);
  • or by contacting a customs agency.

How to proceed

Submitting the application

In order to import certain iron and steel products, the importer must submit an application for a surveillance document to the Licensing Office, together with the following documents:

  • an explanatory letter;
  • the commercial documents proving his intention to import (e.g. copy of the sales contract, purchase agreement, pro forma invoice, etc.);
  • a production certificate issued by the producing steel mill, if the goods are not purchased directly in the producing country.

The Licensing Office reserves the right to request additional documents and to send back incomplete or illegible documents.

The importer must request a surveillance document for each TARIC code.

A single surveillance document may cover several shipments, provided that the quantities on the surveillance document are not already used up by one single consignment.

In the same manner, a surveillance document may be used for several purchase orders, provided that the consignment is covered by the same TARIC code and the same importer.

Granting the surveillance document

The surveillance document is automatically issued free of charge and covers all the quantities requested, within 5 working days as from submission of the application deemed complete by the Licensing Office.

Surveillance document validity

The surveillance document is valid in all EU Member States for 4 months.

Surveillance documents that have not been used or only partially used can be extended by another 4 months.

A finding that the unit price at which the transaction is effected varies from that indicated in the surveillance document by less than 5 % in either direction or that the total quantity of the products presented for import exceeds the quantity given in the surveillance document by less than 5 % shall not preclude the release for free circulation of the products in question.

However, if these limits exceed the 5 % threshold, the importer must submit a new application for a surveillance document.

Who to contact

Ministry of the Economy
19-21, boulevard Royal
L-2449 - Luxembourg
Postal box BP 113 / L-2011 Luxembourg
Phone: (+352) 22 61 62
Fax: (+352) 46 61 38