Last update 03.01.2019
The Community licence enables carriers to carry out the carriage of goods by road for hire in all of the European Economic Area and in Switzerland. The original licence must be kept in the company's headquarters. Certified true copies of the licence must be kept aboard the trucks/tractors.
In order to obtain a Community licence for the transport of goods by road, each transport operator or undertaking must first have received access to the profession by having been granted a business permit from the General Directorate for SMEs and Entrepreneurship (Direction générale PME et Entrepreneuriat) at the Ministry of the Economy.
They can then request access to the market with a Community licence for the international haulage of goods by road, granted by the Department of Mobility and Transport under the Ministry of Mobility and Public Works.
Who is concerned
Any natural or legal person can apply for a Community licence for the transport of goods by road for hire or own account in any Member State of the European Economic Area (EEA).
In order to carry out the occupation of road haulage operator, applicants must hold a business permit for road haulage or passenger transport operators and therefore have to:
- provide proof of professional integrity;
- provide proof of their financial capacity, i.e. prove that they have the necessary financial resources to correctly start up and ensure the proper management of their activity by providing a surety or guarantee from a banking or other financial establishment;
- provide proof of their professional competence, i.e.:
- either have a certificate of successful completion of the final exam completing the training course attesting the knowledge acquired;
- or have proof of 10 years' professional experience with a carrier, acquired before 2009 (applies to the Community applicant who provides an EC certificate indicating his professional experience in another Member State as a manager of a transport company);
- have a permanent establishment in Luxembourg.
How to proceed
Application for a Community licence
In order to carry out the international transport of goods by road, the applicant must first obtain a business permit granted by the General Directorate for SMEs and Entrepreneurship at the Ministry of the Economy.
After having received the business permit, the road transport operator has to submit the original application for a Community licence, by mail or in person, to the Department of Mobilty and Transport (at the Guichet licences) at the Ministry of Mobility and Public Works (ministère de la Mobilité et des Travaux publics).
For transports from or to countries other than those in the European Economic Area (EEA) or Switzerland, a bi- or multilateral authorisation will be required in addition to the Community licence provided that Luxembourg has not concluded an agreement of liberalisation with the country concerned.
Documents to be submitted with the application
The application for a Community licence for the international carriage of goods by road must be accompanied by the following documents:
- the form "Gérant Technique" (technical manager);
- annexe A: relevé du personnel (staff summary sheet);
- annexe B: relevé des véhicules loués (summary sheet of hired vehicles);
All documents, i.e. the Community licence application and the 3 supporting documents, have to be duly completed and signed by the technical manager of the transport undertaking before sending them to the Department of Transport (Guichet licences) at the Ministry of Mobility and Public Works.
Annex A: the transport operator's staff summary sheet
The technical manager must list and certify all of the managing staff (manager(s) and partner(s)) as well as the transport operator's employees (drivers, administrative and maintenance staff) who are registered with the Luxembourg Joint Social Security Centre. The managing staff and employees registered with a foreign social security body must submit a copy of form A1 completed and certified by the social security body concerned.
In addition, the technical manager must certify that:
- all staff listed in annex A is legally employed by the transport operator;
- the contractual relationship between the transport operator and the staff is compliant with Luxembourg and EU legislation in terms of labour law and employment law;
- the collective agreement is respected;
- the staff is registered with the Luxembourg Inland Revenue (administration des Constributions directes).
Vehicles registered in Luxembourg and belonging to the transport operator established in Luxembourg or made available to him under a hire or leasing contract can only be driven by the staff legally employed by the transport operator holding a Community licence. Non-compliance with these obligations will be regarded as an act of unfair competition by the Ministry of Mobility and Public Works.
Annex B: vehicles hired by the transport operator
Vehicles belonging to the transport operator or made available to him under a leasing contract are directly checked by the Ministry of Mobility and Public Works in the national directory of road vehicles.
Moreover, the technical manager must certify that annex B includes all vehicles with a maximum authorised mass in excess of 3.5 t made available under a hire contract.
For vehicles made available to the transport operator under a hire contract, a copy of the hire contract and of the registration certificate (carte grise) must be attached to the application.
Moreover, transport operators established in Luxembourg can only provide transport services with a certified true copy of the Community licence and any other transport authorisation if they have registered and presented for a technical inspection in Luxembourg all vehicles owned or made available to them under a hire or leasing contract.
This obligation is mandatory and non-compliance will be regarded as an act of unfair competition by the Ministry of Mobility and Public Works which will compromise, at least in part, the transport operator's integrity and is likely to result in the full or partial administrative withdrawal of all transport authorisations.
Forms / Online services
Demande relative à la licence communautaire - Transport international de marchandises par route
Fiche du gérant technique (M/GT) - Transport international de marchandises par route
Annexe A - Relevé du personnel supplémentaire affilié (M/A+) - Transport international de marchandises par route
Annexe B - Relevé des véhicules de location remis au loueur (M/B-) - Transport international de marchandises par route
Who to contact
General Directorate - SMEs, Entrepreneurship and the Internal Market (authorisations of establishment)
B.P. 535 - L-2937 Luxembourg
Phone : (+352) 247-74700Fax : (+352) 247-74701The telephone helpline is open Monday to Friday, from 13.00 to 17.00 (not on public holidays).