In inland navigation, the service record book is a European Union document which, for each crew member, attests to:
- their physical and mental fitness;
- their number of navigation hours.
During journeys, the service record book must be on board the vessel so it can be filled in by the boatmaster and checked by the relevant authorities.
There are 2 types of service record book:
- a single service record book, which pertains only to the boatmaster of an inland navigation vessel;
- a combined service record book, which pertains to the crew members of an inland navigation vessel other than the boatmaster.
The single service record book is a single document.
The combined service record book is a two-part document containing:
- the single service record book; and
- the certificate of qualification.
Who is concerned
Every crew member must be in possession of a service record book, be it:
- the single version, in the case of the boatmaster; or
- the combined version, in the case of the other crew members.
The service record book is issued by the Ministry of Mobility and Public Works (Ministère de la Mobilité et des Travaux publics).
The issuance of service record books is subject to a EUR 50 processing fee.
How to proceed
Filing an application
To obtain their service record book, applicants must submit the form entitled ‘Application for the issue of a single or combined service record book (Form F110)’ (see section ‘Forms / Online services’) to the relevant authority.
The document is issued in Luxembourg by the Minister, at the offices of the Ministry for Mobility and Public Works.
The application must be accompanied by the following documents:
- the old service record book (where applicable);
- a recent biometric passport photo (taken less than 6 months prior to the application date);
- a copy of a valid identity card;
- a medical certificate, issued by a physician from an accredited medical centre (the date of issue of the medical certificate must be no more than 3 months prior to the application when applying to have the 1st service log validated);
- a written report if the old service record book has been lost or stolen;
- proof of payment of the fee.
Validation of navigation time:
- a crew member's number of navigation hours must be validated at least once a year by a competent authority;
- this may be done by any competent authority (aboard the vessel or at a physical office);
- no more than 15 months must have elapsed between one validation and the next (only the most recent 15-month interval will be validated);
- the recognised number of trips is written at the bottom of each page, which is dated, signed and stamped by the competent authority;
- there are no charges for such validation.
Duration of validity
The validity of the service record book (simple or combined) expires when its holder’s medical certificate expires.
Service record books and logbooks issued prior to 18 January 2022, in accordance with conditions other than those set by Directive (EU) 2017/2397 may remain active for up to 10 years after that date (in accordance with Directive (EU) 2017/2397).
Forms / Online services
Application for the issue of a single or combined service record book (model F110)
Formulaire de demande de délivrance d'un livret de service simple ou combiné (modèle F110)
Antragsformular für die Ausstellung eines einfachen oder zusammengeführten Schifferdienstbuchs (Vorlage F110)
Who to contact
Ministry of Mobility and Public WorksDirectorate of Inland Navigation and Logistics4, Place de l'Europe
Postal address :
Phone : (+352) 247 84 400Fax : (+352) 22 85 68