Application for the issue of a single or combined service record book
In inland navigation, the service record book is a European Union document which, for each crew member, attests to:
- their physical and mental fitness;
- their number of navigation hours.
During journeys, the service record book must be on board the vessel so it can be filled in by the boatmaster and checked by the relevant authorities.
There are 2 types of service record book:
- a single service record book, which pertains only to the boatmaster of an inland navigation vessel;
- a combined service record book, which pertains to the crew members of an inland navigation vessel other than the boatmaster.
The single service record book is a single document.
The combined service record book is a two-part document containing:
- the single service record book; and
- the certificate of qualification.
Who is concerned
Every crew member must be in possession of a service record book, be it:
- the single version, in the case of the boatmaster; or
- the combined version, in the case of the other crew members.
Preliminary steps
The service record book is issued by the Ministry of Mobility and Public Works (Ministère de la Mobilité et des Travaux publics).
Costs
The issuance of service record books is subject to a EUR 50 processing fee.
How to proceed
Filing an application
To obtain their service record book, applicants must submit the form entitled ‘Application for the issue of a single or combined service record book (Form F110)’ (see section ‘Forms / Online services’) to the relevant authority.
The document is issued in Luxembourg by the Minister, at the offices of the Ministry for Mobility and Public Works.
Supporting documents
The application must be accompanied by the following documents:
- the old service record book (where applicable);
- a recent biometric passport photo (taken less than 6 months prior to the application date);
- a copy of a valid identity card;
- a medical certificate, issued by a physician from an accredited medical centre (the date of issue of the medical certificate must be no more than 3 months prior to the application when applying to have the 1st service log validated);
- a written report if the old service record book has been lost or stolen;
- proof of payment of the fee.
Useful information
Validation of navigation time:
- a crew member's number of navigation hours must be validated at least once a year by a competent authority;
- this may be done by any competent authority (aboard the vessel or at a physical office);
- no more than 15 months must have elapsed between one validation and the next (only the most recent 15-month interval will be validated);
- the recognised number of trips is written at the bottom of each page, which is dated, signed and stamped by the competent authority;
- there are no charges for such validation.
Duration of validity
The validity of the service record book (simple or combined) expires when its holder’s medical certificate expires.
Service record books and logbooks issued prior to 18 January 2022, in accordance with conditions other than those set by Directive (EU) 2017/2397 may remain active for up to 10 years after that date (in accordance with Directive (EU) 2017/2397).
Forms / Online services
Application for the issue of a single or combined service record book (model F110)
To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.
That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).
Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.
Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.
Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.
If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.
By submitting your application, you agree that your personal data may be processed as part of the application process.
Formulaire de demande de délivrance d'un livret de service simple ou combiné (modèle F110)
Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.
Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement
Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.
En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.
Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 15, boulevard du Jazz L-4370 Belvaux.
En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.
Antragsformular für die Ausstellung eines einfachen oder zusammengeführten Schifferdienstbuchs (Vorlage F110)
Ihre in diesem Formular erfassten personenbezogenen Informationen werden von der zuständigen Verwaltungsbehörde verarbeitet, um Ihren Antrag erfolgreich abzuschließen.
Diese Informationen werden von der Behörde für den zur Verarbeitung erforderlichen Zeitraum gespeichert.
Die Empfänger Ihrer Daten sind die im Rahmen Ihres Antrags zuständigen Verwaltungsbehörden. Um die Empfänger der in diesem Formular erfassten Daten zu erfahren, wenden Sie sich bitte an die für Ihren Antrag zuständige Behörde.
Gemäß der Verordnung (EU) 2016/679 zum Schutz natürlicher Personen bei der Verarbeitung personenbezogener Daten und zum freien Datenverkehr haben Sie das Recht auf Zugang, Berichtigung und gegebenenfalls Löschung Ihrer personenbezogenen Informationen. Sie haben zudem das Recht, Ihre erteilte Einwilligung jederzeit zu widerrufen.
Weiterhin können Sie, außer in Fällen, in denen die Verarbeitung Ihrer Daten verpflichtend ist, Widerspruch einlegen, wenn dieser rechtmäßig begründet ist.
Wenn Sie diese Rechte ausüben und/oder Einsicht in Ihre Informationen nehmen möchten, können Sie sich unter den im Formular angegebenen Kontaktdaten an die zuständige Verwaltungsbehörde wenden. Sie haben außerdem die Möglichkeit, bei der Nationalen Kommission für den Datenschutz Beschwerde einzulegen (Commission nationale pour la protection des données, 15, boulevard du Jazz L-4370 Belvaux).
Wenn Sie Ihren Vorgang fortsetzen, akzeptieren Sie damit, dass Ihre personenbezogenen Daten im Rahmen Ihres Antrags verarbeitet werden.
Who to contact
-
Ministry of Mobility and Public Works
Directorate of Inland Navigation and Logistics4, Place de l'Europe
L-1499 Luxembourg
Luxembourg
Postal address :
L-2938 Luxembourg
Phone : (+352) 247 84 400Fax : (+352) 22 85 68
