Application for a subsidy for associations carrying out cultural projects

The Ministry of Culture awards subsidies for one or more projects held in Luxembourg over a calendar year.

These subsidies are awarded to Luxembourg non-profit associations active in the following fields:

  • visual arts, architecture, design, artisanry;
  • circus arts and street art;
  • audiovisual art production, art film and essay film;
  • dance;
  • literature;
  • music;
  • cultural heritage, history, folklore;
  • sociocultural subjects;
  • theatre and performing arts;
  • interdisciplinary subjects.

This subsidy is intended to help create conditions in which cultural associations can carry out their projects freely and autonomously.

The Ministry of Culture focuses on projects that will grant everyone access to culture and it will support innovative and original initiatives in particular. Special attention is paid to projects centred on the creation of art with a strong regional, national or international influence.

Complete applications (the form + all required supporting documents) must be submitted to the Ministry of Culture at least 2 months before the beginning of the project. Only complete applications submitted by the deadline will be processed. Missing supporting documents in the application file must be duly justified.

Who is concerned

Eligible associations

This subsidy is intended for Luxembourg non-profit associations that organise cultural events, as well as artistic companies, groups or collectives legally established as Luxembourg non-profit associations.

Artistic companies, groups and collectives not legally classed as non-profit associations should submit an application for a subsidy for individuals carrying out cultural projects.

Any association or establishment that is party to a convention with the Ministry of Culture, independent contractors, commercial companies, foreign associations, educational institutions and charities are not eligible for this subsidy.

Local or municipal orchestras, marching bands and choirs are only eligible for this subsidy under certain conditions, as listed under "Eligible projects".

Eligible projects

The Ministry of Culture may award subsidies for associations carrying out the following culture sector projects in Luxembourg (non-exhaustive list):

  • festivals and special cultural events;
  • conferences;
  • residency projects in Luxembourg;
  • competitions and awards (the Ministry of Culture may offer one or more awards);
  • educational projects and master classes;
  • artistic professional development (cohesive, long-term projects including the production of artwork, marketing campaigns, activities to develop international presence and increase foreign audiences, etc.).

In addition, the following types of projects are also eligible:

  • in the fields of visual arts, architecture, design, arts and crafts:
    • expositions and conferences;
    • catalogues and other publications.
  • in the fields of audiovisual art production, art film and essay film: the production of short films, art films and unusual, experimental or innovative projects (art and essay film);
  • in the field of dance: the choreography of original work;
  • in the field of literature:
    • the publication of works of exceptional national importance;
    • authors' readings;
  • in the field of music:
    • commissioned compositions;
    • audio recordings and record productions (the subsidy granted by the Ministry of Culture for these projects can only be applied for once every 2 years);
    • creation of video clips;
    • municipal orchestras, marching bands and choirs:
      • may be eligible for a subsidy of up to EUR 1,500 for any special project within the framework of notable anniversary celebrations (50th, 100th, 150th, 200th  etc.);
      • an additional subsidy up to EUR 3,500 may be granted for the order of a musical composition from a Luxembourgish composer or a composer resident in Luxembourg;
      • a subsidy may be granted for a coproduction (a joint creation of a specific musical project) with a foreign ensemble;
  • in the fields of theatre, performing arts, circus arts and street art:
    • productions;
    • events for children and young adults;
  • in interdisciplinary, social and educational fields, as well as in the fields of cultural heritage, folklore, history and interculturalism:
    • creating shows;
    • season lineups.

Ineligible projects and events

The Ministry of Culture does not award subsidies to associations for the following culture sector projects:

  • projects and events that meet the selection criteria for a different grant awarded by the Ministry of Culture;
  • projects and events with no artistic or cultural dimension;
  • projects and events intended to raise funds for charity;
  • projects and events commissioned by an association or establishment that is party to a convention with the Ministry of Culture;
  • projects and events that form part of a primary school, secondary school or university curriculum;
  • acquisitions of property and material, existing projects or instruments;
  • the association's operating costs or employee salaries;
  • projects funded by Luxembourg's Film Fund;
  • dance projects eligible for TROIS C-L (the Ministry of Culture has commissioned TROIS C-L to manage financial aid granted to choreography projects in Luxembourg);
  • the construction, acquisition, rental or renovation of rehearsal spaces;
  • projects in tourism.

Deadlines

associations wishing to receive this subsidy must submit a complete application postmarked no later than 2 months before the project begins.

Applications submitted after this deadline or after the project has been completed will be rejected.

Example: for projects scheduled to begin on 1 June, the application deadline is 1 April.

How to proceed

Filing an application

Applications must contain the application form for a subsidy for associations carrying out cultural projects, in addition to the following documents:

  • an itemised estimated budget for the project for which the application is being submitted;
  • an official copy of the association's articles of association, signed by its president, as well as a list of the members of its board of directors, if this is the association's first application or if the articles of association have changed;
  • an activity report for the past year and a press kit;
  • a balance sheet for the past year;
  • an income statement (profit and loss account) for the past year;
  • a copy of a recent bank statement (showing cash at bank);
  • an itemised budget estimate for the current year;
  • a schedule of cultural activities planned for the current year;
  • any other supporting documentation that may be useful for the application.

Applicants must complete the application form:

  • using a computer;
  • in French, German, Luxembourgish or English.

Associations must send the duly completed and signed form together with all the required documents to the Ministry of Culture by post, or by email to subsides@mc.etat.lu.

Once it has received the application, the Ministry of Culture will send the applicant one of the following documents:

  • either a confirmation of receipt, if the application is complete;
  • or a letter listing the documents still to be submitted in order to complete the application.

Only complete applications will be processed.

Selection criteria

The advisory body to the Minister for Culture, composed of management officials of the Ministry of Culture and officials from the Ministry's cultural and financial departments, ordinarily meets once every 2 months to review applications for subsidies based on the following criteria:

  • the project's innovative character and artistic quality: i.e. the unique and innovative aspects of the project as described in the application. Applicants should show how the project supports the production of quality original art;
  • project management and feasibility: i.e. how well-conceived the project is. Applicants should include a clear and precise description of the different project phases leading from its conception to its realisation;
  • the project budget plan: i.e. a budget estimate that is detailed, realistic and clear. Applicants should show that the requested subsidy is crucial to the project and must list all other sources of funding (public and private). Applicants are encouraged to seek sources of funding in addition to public grants;
  • audience development: i.e. how the project will find and reach its audience, which should be clearly explained in the application for a subsidy. Will the impact be local, regional, national or international?;
  • experience and involvement in the culture scene: i.e. the association's past experience organising similar projects by submitting supporting documents such as press kits.

The advisory body will form an opinion on whether an application is eligible for a subsidy, and if necessary, on the amount to be awarded. The Ministry will inform the applicant of its decision by post.

Amount of subsidy

Subsidies awarded in the form of a direct payment of public financial aid to the beneficiary, usually before the project is carried out.  

The subsidy will be transferred to the beneficiary as soon as possible.

Subsidies awarded by the Ministry of Culture will generally cover no more than 60% of the total cost of the project for which the application was submitted.

Obligations of associations receiving a subsidy

Associations receiving a subsidy are required to meet the following obligations:

  • they may only use the subsidy to pay costs and expenses related to the project for which the application was submitted;
  • they must print "Avec le soutien du ministère de la Culture" (Supported by the Ministry of Culture) together with the Ministry's logo on all materials provided to the public for the purposes of presentation, information or advertising, including on the relevant website.
  • they must inform the Ministry of any major change in the association (mandate, legal or administrative structure, change of management, etc.).

In addition, applicants must send a report form and all requested documents to the Ministry of Culture no later than 3 months after the project is completed.

Forms / Online services

Demande de subside par une association pour la réalisation de projets culturels

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 1 Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

Formulaire de rapport - associations

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 1 Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

Who to contact

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