Subsidy for museums

Last update 27.11.2019

The Ministry of Culture awards subsidies to regional museums to support any special activities that promote  the material and immaterial heritage of Luxembourg.

Complete applications (the form + all required supporting documents) must be submitted to the Ministry of Culture at least 2 months before the beginning of the project. Only complete applications submitted by the deadline will be processed. Missing supporting documents in the application file must be duly justified.

Who is concerned

The subsidy for museums is intended for Luxembourg museums, whether they be municipal museums or non-profit associations, for the following projects (non-exhaustive list):

  • promotional activities;
  • educational projects;
  • management of collections;
  • inventory and archiving of collections;
  • safeguarding cultural heritage.

The Ministry of Culture does not award subsidies for:

  • projects that meet the selection criteria for a different subsidy awarded by the Ministry of Culture;
  • projects with no artistic or cultural dimension;
  • projects intended to raise funds for charity;
  • projects commissioned by an association or establishment that is party to a convention with the Ministry of Culture;
  • projects that form part of a primary school, secondary school or university curriculum;
  • acquisitions of property or already existing projects;
  • operating costs or employee salaries;
  • everyday normal activities;
  • feasibility studies;
  • training of staff.

Deadlines

Applicants wishing to receive this grant must submit a complete application postmarked no later than 2 months before the project or event begins.

Applications submitted after the project execution will be rejected.

Example: for projects scheduled to begin on 1 June, the application deadline is 1 April.

To be on the agenda of a meeting of the Ministry of Culture's advisory body, a complete application must have been received by the "guichet subsides" at least 5 working days before the meeting in question (the dates of the meetings are available below in the section "How to proceed").

How to proceed

Filing an application

The application must include the subsidy application form for a museum, as well as the following documents:

  • an itemised estimated budget for the project(s) for which the application is being submitted;
  • an itemised estimated budget for the current year;
  • any other supporting documentation that may be useful for the application.

Associations must also include in their application:

  • an official copy of the association's articles of association, signed by its president, as well as a list of the members of its board of directors, if this is the association's first time applying or the articles of association have changed;
  • an activity report for the past year and a press kit;
  • a balance sheet for the past year;
  • an income statement (profit and loss account) for the past year;
  • a copy of a recent bank statement (showing cash at bank);
  • the planned schedule of cultural activities for the current year. 

Applicants must complete the application form:

  • using a computer;
  • in French, German, Luxembourgish or English.

Museums must send the duly completed and signed form together with all the required documents to the Ministry of Culture by post, or by email to subsides@mc.etat.lu.

Once it has received the application, the Ministry of Culture will send the applicant one of the following documents:

  • either a confirmation of receipt, if the application is complete;
  • or a letter listing the documents still to be submitted in order to complete the application.

Only complete applications will be processed.

Selection of grant recipients

The Minister of Culture's advisory body, composed of officials from the Directorate and the Cultural and Financial Services of the Ministry of Culture, evaluates each application according to the following evaluation criteria:

  • the project's innovative character and artistic quality: i.e. the unique and innovative aspects of the project as described in the application. Applicants must show how the project supports Luxembourg's cultural heritage;
  • project management and feasibility: i.e. how well-conceived the project is. Applicants should include a clear and precise description of the different project phases leading from its conception to its realisation;
  • the project budget plan: i.e. an estimated budget that is detailed, realistic and clear. Applicants should show that the requested subsidy is crucial to the project. Applicants must list all other sources of funding (public and private). Applicants are encouraged to seek sources of funding in addition to public grants;
  • audience development: i.e. how the project will find and reach its audience, which should be clearly explained in the application for a subsidy. Will the impact be local, regional, national or international?;
  • they must provide proof of their experience and involvement in the culture scene: i.e. the association's past experience organising similar projects by submitting supporting documents such as press kits.

The Ministry of Culture's advisory body meets about once a month. For 2020, it will meet on the following dates:

  • 15 January;
  • 12 February;
  • 18 March;
  • 22 April;
  • 13 May;
  • 10 June;
  • 8 July;
  • 16 September;
  • 13 October;
  • 18 November;
  • 2 December.

The advisory body will form an opinion on whether an application is eligible for a subsidy, and if necessary, on the amount to be awarded. The Ministry will inform the applicant of its decision by post.

Amount of the subsidy

Subsidies awarded in the form of a direct payment of public financial aid to the beneficiary, usually before the project is carried out.  

The subsidy will be transferred as soon as possible.

Grants awarded by the Ministry of Culture will generally cover no more than 60% of the total cost of the project for which the application was submitted.

Obligations of museums

Recipients of financial support are required to meet the following obligations:

  • they may only use the subsidy to pay costs and expenses related to the project for which the application was submitted;
  • they must print "Avec le soutien du ministère de la Culture" (Supported by the Ministry of Culture) together with the Ministry's logo on all materials provided to the public for the purposes of presentation, information or advertising, including on the relevant website;
  • the museum must inform the Ministry of any major change in the association (mandate, legal or administrative structure, change of management, etc.).

Forms / Online services

Demande de subside par un musée

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 1 Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

Who to contact

Double click to activate the map
Last update