Subsidy for translation costs

The Ministry of Culture grants subsidies for translation costs to:

  • contribute to the development and dissemination of Luxembourg literary heritage by supporting the efforts of foreign publishers to translate Luxembourg literature;
  • enrich the Luxembourg publishing landscape by subsidising translations of foreign authors for publication in Luxembourg in order to promote cultural cooperation with other countries.

Subsidies are awarded as a full or partial reimbursement of the cost of translating a literary work.

Complete applications (the form + all required supporting documents) must be submitted to the Ministry of Culture at least 2 months before the publication date of the translated work. Only complete applications submitted by the deadline will be processed. Missing supporting documents in the application file must be duly justified.

Who is concerned

Eligible persons

Luxembourg or foreign publishers (companies) may apply for a subsidy for translations costs.

This subsidy from the Ministry of Culture is not intended for:

  • private individuals;
  • associations;
  • communes and associations of communes;
  • educational institutions;
  • charities;
  • any association or establishment that is party to a convention with the Ministry of Culture.

Eligible publication types

Subsidies for translation costs are intended for:

  • translations of published literary works by Luxembourg national or resident authors into a foreign language;
  • translations of foreign literary works into one of Luxembourg's official languages (German, French and Luxembourgish) or English.

All foreign languages are eligible. However, priority may be given to more widely spoken languages, or particular languages on the basis of cultural agreements and/or international promotional campaigns.

The following literary genres are eligible:

  • prose;
  • poetry;
  • drama;
  • literature for children and young adults;
  • literary essay;
  • literary anthology.

Priority is given to contemporary literature by living authors published in the last 15 years.

Ineligible publication types

The Ministry of Culture cannot grant subsidies for translation costs for translations of works that:

  • meet the selection criteria for a different subsidy granted by the Ministry of Culture;
  • are intended to raise funds for charity;
  • are commissioned by an association or establishment that is party to a convention with the Ministry of Culture;
  • form part of a primary school, secondary school or university curriculum;
  • were self-published or published at the expense of the author;
  • are not first editions;
  • are works of non-fiction.

Deadlines

Publishers wishing to receive this subsidy from the Ministry of Culture must submit a complete application postmarked no later than 2 months prior to the publication date of the translation. Applications submitted after the translation has been published will be rejected.

Example: for translations scheduled to be published on 1 June, the application deadline is 1 April.

How to proceed

Filing an application

The application must include the request form for a subsidy for translation costs, in addition to the following documents:

  • a catalogue of publications by the publishing house;
  • a detailed estimate of the translation costs;
  • a copy of the agreement signed between the publisher and the translator;
  • a copy of the agreement signed by the holder of the translation rights;
  • a copy of an agreement signed by the author granting the right to translate the work;
  • the translator's curriculum vitae and a list of their publications, as well as those of the reviser, if any;
  • one first edition copy of the publication if it was not published in Luxembourg.

Applicants must complete the application form:

  • using a computer;
  • in French, German, Luxembourgish or English.

Applications must be submitted to the Ministry of Culture by post, or by email to subsides@mc.etat.lu.

Once it has received the application, the Ministry of Culture will send the applicant one of the following documents:

  • either a confirmation of receipt, if the application is complete;
  • or a letter listing the documents still to be submitted in order to complete the application. In the latter case, the applicant must complete and sign the required form and return it together with all of the requested documents. Incomplete applications will not be considered for a subsidy.

Selection criteria

Each application is reviewed by the translation cost subsidies committee, a working group of the Luxembourg National Literature Council (Conseil national du livre - CNLi) tasked with advising the Minister for Culture on the translation subsidy requests received by the Ministry.

This committee is composed of two officials from Ministry of Culture, one representative of the National Literature Centre (Centre national de littérature - CNL) and one publishing sector representative. The committee meets as often as necessary and reviews applications based on the following criteria:

  • the cultural added value generated by the translation, i.e. ways in which the author and/or the publisher will benefit from the translation, as well as the target language's reach and relative significance;
  • the economic and commercial feasibility of the translation project, i.e. whether it is ensured that the distribution of the publication will meet professional standards of quality (retail price, target readership, publishing landscape in the publisher's country, distribution network, marketing campaigns, continuity of the publishing house's programme of publications);
  • the literary quality of the work to be translated, i.e. the ability of the work to be translated and its author to resonate with readerships, possibly as indicated by one or more literary awards or other major literary accolades;
  • the translator's professional experience based on their curriculum vitae and list of publications, which will provide information on their experience, the authors and genres for which they have translated, the renown of the authors and publishing houses, and relationships with culturally significant people or institutions;
  • the focus on foreign policy goals and international commitments by Luxembourg.

The Ministry of Culture also verifies that the following documents have been drafted:

  • an agreement with the author, to ensure they are aware that the work is being translated;
  • an agreement between the translator and the publisher, to ensure that the translator will receive a portion of the proceeds and is not being paid less than a standard rate in the country of publication;
  • a licence agreement with the publishing house or other rights-holder, to ensure that the translation rights have been granted.

Amount of the subsidy

Subsidies are awarded as a full or partial reimbursement of the cost of translating the work. Only costs indicated in a written agreement with the Ministry of Culture may be reimbursed.

No subsidy will be paid before the project, for which the application was submitted, has been completed.

Obligations of recipients of a subsidy

Recipients of a subsidy are required to meet the following obligations:

  • they must print "Supported by the Ministry of Culture" together with the Ministry's logo in the published work;
  • they must inform the Ministry of any major change at the requesting entity (address, task, legal or administrative corporate structure, etc.);
  • they must provide the Ministry with all documents and information deemed necessary to process and review the application file (change of publication date, cancellation of the project, etc.).

In addition, the Ministry will only pay subsidies once:

  • it has received 5 copies of the subsidised translation after it is published, in addition to an invoice for the translation addressed to the Ministry of Culture, signed by the publisher and countersigned by the translator;
  • it has verified that the Ministry of Culture has been credited as a sponsor of the work.

Forms / Online services

Demande pour une participation aux frais de traduction

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 1 Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

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