Organic farming: notification of activity

Last update 08.07.2022

Operators in the organic farming sector must notify the Administration of Technical Agricultural Services (Administration des services techniques de l’Agriculture – ASTA) of their activity so they can be officially registered as operators (producers, preparers/processors, distributors, resellers, importers, etc.) in the organic farming sector.

The notification must be filed through MyGuichet.lu from a certified business eSpace.

Who is concerned

Any natural or legal person wishing to commence, update or cease an activity in the organic farming sector.

Preliminary steps

Setting up a business eSpace

Any applicant who does not yet have a business eSpace on MyGuichet.lu must create one to be able to file their notification of activity online.

First, log in to MyGuichet.lu. To do so, you will need a LuxTrust product (Token, Smartcard or signing stick) or an electronic ID card (eID).

Next, you need to create a business eSpace.

Consult the help section on MyGuichet.lu.

Data to prepare beforehand

You will need to prepare the data that will be requested about the business or farm in question, i.e.:

  • if you are an agricultural producer:
    • your unique ASTA identifier (if you already have one) and the VAT number of the business/farm (if you have one);
    • the names, addresses and contact details of all sites where the activity is being undertaken, and of all subcontractors (if any);
    • general information about the business/farm (farmland, livestock, production output);
  • if you are a processor or fall under any of the other categories of operators:
    • your unique ASTA identifier (if you already have one) and the VAT number of the business;
    • the notification filed with the Food Safety Unit (Division de la Sécurité alimentaire);
    • the NACE code for the main activity (if it exists);
    • the names, addresses and contact details of all sites where the activity is being undertaken, and of all subcontractors (if any);
    • the annual turnover from the business's various activities.

Deadlines

The notification of activity must be submitted promptly after signing the contract with an inspection agency so that there are no delays in:

  • registering the activity/activities; and
  • commencing the organic farming activities.

How to proceed

Submitting the application

The notification of activity is filed using a MyGuichet.lu virtual assistant (wizard) (see the 'Forms / Online services' section below).

Before submitting the application, you must complete the following steps:

  • input of the required information;
  • confirmation;
  • validation.
You can update your application at any time as long as it has not yet been submitted. Once submitted, it cannot be changed.

Applicant's identity details

You will be required to provide the following identity details:

  • your 13-digit national identification number;
  • your surname(s);
  • your first name(s);
  • your telephone number;
  • your email address.

Reason for applying

You will need to specify:

  • whether or not you are a new organic operator;
  • whether the notification is being filed to declare a main organic farming activity for the purpose of:
    • production; or
    • processing, distribution, storage, importation, exportation, or other.

If you have a unique ASTA identifier, you must enter it in the appropriate field.

You will then be required to specify the reason for filing the notification of activity:

  • update of the operator;
  • change of operator details;
  • add/remove an activity site;
  • add/remove an activity;
  • change of the inspection agency (IA);
  • termination of the activity.

Operator's identification and contact details

You will need to specify:

  • whether or not you have a SER farm holding number; and
  • whether the application is being filed for a natural or legal person.

Depending on your responses, you will be required to provide other details.

You will then be required to provide your contact details, including:

  • your address;
  • your landline and mobile phone number;
  • your email address;
  • your website, if you have one.

Operator's commitments

As the operator, you must comply with all of the EU and national provisions governing organic farming methods and the preparation, marketing and labelling of agricultural products and foodstuffs in general.

You will be required to confirm that you have entrusted the inspection of your farm / business to an inspection agency, and specify:

  • the name of the inspection agency;
  • the effective date of the contract with the agency;
  • the effective date of switch-over to the organic activity;
  • whether you will be engaging in any other non-organic activities (preparation, distribution, storage, importation, exportation, etc.) on your farm.

You will then be required to list any other organic sites you possess, other than your registered office. You will need to provide full contact details for each site.

If the main activity does not involve production

If your main organic farming activity does not involve production, but involves instead:

  • preparation;
  • distribution;
  • storage;
  • importation;
  • exportation, or other;

you will be required to specify your main type of activity (you can only select one from the list) and enter the NACE code (if it exists).

You will also need to provide details on:

  • any subcontractors you work with – in particular, their names and contact details;
  • the nature of the products to which the activity relates;
  • how the products are marketed;
  • any other relevant information (the origin of your purchases, the destination of the products, etc.).

If your main activity involves production

You will need to provide details about your crop output for the current year, and your livestock output (if any).

You will also need to provide details on:

  • your main organic activity;
  • your main livestock output, if any;
  • your farmland;
  • the processing of your agricultural products;
  • any subcontractors you work with – in particular, their names and contact details;
  • any other relevant details (unprocessed organic products, marketing systems, etc.).

In the case of termination of the activity

The operator refrains from marketing the product concerned with the organic label.

In this case, you will need to specify:

  • the date on which the activities will cease;
  • the reason for terminating the activities.

Supporting documents

The following documents must be submitted with your notification of activity:

  • a scanned copy of your contract with an inspection agency approved by the Ministry of Agriculture;
  • a scanned copy of the notification filed with the Food Safety Unit (for preparers/processors and other businesses subject to this requirement).

Penalties

Incomplete notifications, notifications that have been incorrectly filled in and notifications that are not accompanied by all required supporting documents, will be:

Forms / Online services

Notification of activity

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.

By submitting your application, you agree that your personal data may be processed as part of the application process.

Notification d'activité

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 15, boulevard du Jazz L-4370 Belvaux.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

Meldung der Tätigkeit

Ihre in diesem Formular erfassten personenbezogenen Informationen werden von der zuständigen Verwaltungsbehörde verarbeitet, um Ihren Antrag erfolgreich abzuschließen.

Diese Informationen werden von der Behörde für den zur Verarbeitung erforderlichen Zeitraum gespeichert.

Die Empfänger Ihrer Daten sind die im Rahmen Ihres Antrags zuständigen Verwaltungsbehörden. Um die Empfänger der in diesem Formular erfassten Daten zu erfahren, wenden Sie sich bitte an die für Ihren Antrag zuständige Behörde.

Gemäß der Verordnung (EU) 2016/679 zum Schutz natürlicher Personen bei der Verarbeitung personenbezogener Daten und zum freien Datenverkehr haben Sie das Recht auf Zugang, Berichtigung und gegebenenfalls Löschung Ihrer personenbezogenen Informationen. Sie haben zudem das Recht, Ihre erteilte Einwilligung jederzeit zu widerrufen.

Weiterhin können Sie, außer in Fällen, in denen die Verarbeitung Ihrer Daten verpflichtend ist, Widerspruch einlegen, wenn dieser rechtmäßig begründet ist.

Wenn Sie diese Rechte ausüben und/oder Einsicht in Ihre Informationen nehmen möchten, können Sie sich unter den im Formular angegebenen Kontaktdaten an die zuständige Verwaltungsbehörde wenden. Sie haben außerdem die Möglichkeit, bei der Nationalen Kommission für den Datenschutz Beschwerde einzulegen (Commission nationale pour la protection des données, 15, boulevard du Jazz L-4370 Belvaux).

Wenn Sie Ihren Vorgang fortsetzen, akzeptieren Sie damit, dass Ihre personenbezogenen Daten im Rahmen Ihres Antrags verarbeitet werden.

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