Short-time working in the event of force majeure in relation with the coronavirus

Last update 15.05.2020

It is no longer possible to apply for short-time working in the event of force majeure in relation with COVID-19 for the month of July and the following months.

A new form is being developed for applications for short-time working for the month of July. It will normally be available on MyGuichet.lu around 20 June 2020.

 

In view of the scale of the coronavirus crisis and its tangible repercussions on the lives of businesses and their employees, the Luxembourg government has decided on set up a "force majeure / coronavirus" short-time working scheme with an accelerated procedure for all businesses that had to completely or partially stop their activities because of the decisions taken by the government.

During the short-time working period, the State covers the compensatory allowance up to 80 % of the salaries. The reimbursement is limited to 250 % of the social minimum wage for unskilled workers aged 18 or over. This compensation may not be less than the amount of the social minimum wage for unskilled workers. Any difference between the amount of the compensation and the social minimum wage for unskilled workers will be borne by the Employment Fund. 

A business that resorts to short-time working in cases of force majeure commits not to dismiss employees for economic reasons as long as the relevant government decisions remain in force.

Please consult the FAQ on short-time working in relation to the COVID-19 crisis on ADEM's website.

Who is concerned

Organisations/businesses concerned

The short-time working scheme in the event of force majeure applies in principle to businesses in all economic sectors where the causes invoked are directly linked to the coronavirus.

For instance, this may occur if the supplier of raw materials of the business in question can no longer supply or ensure the necessary volume of raw materials due to the coronavirus or if there is a significant drop in customer or user demand due to the coronavirus.

In the case of requests from a non-profit organisation (including sports clubs and federations), they will be analysed on a case-by-case basis in order to avoid double funding.

Employees concerned

The short-time working scheme in the event of force majeure related to the coronavirus crisis may apply to employees (under a permanent or fixed-term contract in force at the time of the event of force majeure) who are not covered by a certificate of incapacity for work and who can no longer be employed at all or can no longer be employed on a full-time basis when the company can no longer ensure the normal operation of its activity.

Apprentices are also eligible with respect to the share of the salary to be borne by the employer.

Temporary work agencies are also eligible with regard to their employees whose assignment contract is ongoing but who can no longer carry out their activity.

How to proceed

Filing an application

The company, or its representative (e.g. a fiduciary), can submit the application using an online assistant available in their business eSpace in MyGuichet.lu. The person submitting the application must have a LuxTrust product (e.g. Token, Smartcard or Signing stick) or an electronic identity card.

How to use MyGuichet.lu?

There are 3 possible scenarios:

  • The person submitting the application is a new user on MyGuichet.lu and does not yet have a private eSpace:
    The creation of the eSpace is done in 2 steps:
    1. Registration of a user;
    2. Creation of a business eSpace.
  • A tutorial in video or PDF format is available to guide you.

  • The person submitting the application is a user of MyGuichet.lu and already has a private eSpace: he or she will have to create a new business eSpace.

  • A tutorial in video or PDF format is available to guide you.

  • The person submitting the application already has a business eSpace for the company: the existing business eSpace can be used.

Depending on the NACE code of the business, the scheme distinguishes 2 scenarios:

  1. businesses that can continue normal business operation but that nevertheless suffer the negative impact of the coronavirus on their business. Their application will be automatically transferred to the secretariat of the Economic Committee at the Ministry of the Economy;
  2. businesses whose activities are banned following a government decision. They are directly eligible for short-time working.

For the months of March, April and May, the businesses receive an advance payment as soon as their application has been validated. From June onwards, only businesses falling under the second scenario after 11 May 2020 will continue to receive advances.

The advance is equivalent to 80 % of the wage costs for employees on short-time working (calculation based on the average wage costs of the business).

Submitting the timesheet statement

After the end of the month in which short-time working occurs, businesses must complete an online procedure on MyGuichet.lu so that ADEM can draw up a statement.

The declarant also has the possibility of downloading an XML list before starting the procedure on MyGuichet.lu.

In practice, for each month of short-time working, the employer or his representative receives an email/mail from ADEM inviting him to fill in the online form.

On this form, only the names and national identification numbers of the employees and/or apprentices concerned will need to be filled in. ADEM will receive the other necessary data from the Joint Social Security Centre (CCSS).

In the event that the advance payment is greater than the sums actually owed by the State, the business concerned will be required to reimburse the overpayment.

Validity period

Businesses must renew their application each month by logging back into the MyGuichet.lu assistant.

Applications for the month of May must be submitted using MyGuichet.lu before 31 May 2020.

For applications regarding June, and in view of a gradual return to normal, the deadline is also 31 May 2020.

Repayment and withdrawal

The beneficiary business must reimburse the totality of the amounts received on the basis of all their applications for short-time working in the event of force majeure in relation with Covid-19 if:

  • the compensation was granted on the basis of deliberate misrepresentations; or
  • one or more employees were deliberately not paid any compensation allowances; or
  • the compensation received was used for other purposes than the payment of salaries.

Furthermore, the benefit of short-time working shall be withdrawn with immediate effect from the business concerned.

Sanctions

In the event of false declarations or failure to pay compensation, the beneficiary shall be liable to a fine of between EUR 251 and EUR 5,000.

Forms / Online services

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Thank you for your understanding

Décompte de chômage patiel - Déclaration de la délégation du personnel

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 1 Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

Notice to users of the Google Chrome browser version 80: there are currently problems with the electronic signature of MyGuichet.lu forms if you use this browser. Please switch to another browser to complete your online process.

Thank you for your understanding

Liste XML pour le décompte

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 1 Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

Who to contact

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