Military equipment and dual-use goods - Transit licences

Update in progress

 

Following the bill of law 6708 of 26 April 2018, some information is no longer correct; a legal update of this information is currently in progress.

 

In order to carry out the transit of military equipment and dual-use goods through Luxembourg with a transfer to another means of transport (transshipment) in Luxembourg, operators are required to obtain a transit licence.

These transit licences are issued by the Licensing Office on behalf of the Commission administrative belgo-luxembourgeoise (CABL).

Who is concerned

All operators – normally customs agencies – must request a licence to transport the following across the European Union (EU) customs territory

  • military equipment;
  • dual-use goods;

A transit licence is only necessary if goods of this kind: 

  • originate from a country located outside of the EU customs territory ;
  • cross Luxembourg territory: 
    • either en route to a destination located outside of the EU
    • or en route to a destination located within the EU but not within the Benelux territory;
  • and, while en route in Luxembourg, are transferred to a mode of transport other than that used when entering the country.

A transit licence is not required in the following instances: 

  • where the cargo remains in the same and unique mode of transport (truck, plane, etc.) as that used to enter Luxembourg and then to leave the country; 
  • where the cargo is unloaded only for stowage purposes then reloaded onto the same and unique mode of transport as that used to enter Luxembourg to then to leave the country; 
  • where the cargo is coming from another EU Member State together with  an export licence from said Member State;
  • where the cargo is being sent to another EU Member State together with an import licence from said Member State.

Military equipment

Military equipment is defined as weapons, ammunition, defence products, explosives and equipment specifically intended for military use, in addition to any related technology.

Equipment that does not possess the characteristics specified by the Common military list of the Europan Union (EU CML), even if bearing military or official army markings, is not considered to be military equipment and therefore does not require a licence.
  E.g.: cleaning products, military fabrics and clothing, vehicles that have not been specially adapted for combat, etc.

Military equipment is listed under sections ML1 to ML22 in  the Common military list of the European Union. This list notably includes: 

  • weapons, ammunition; 
  • some setting devices; 
  • chemical, biological and radioactive agents; 
  • military grade explosives; 
    Note:  all explosives listed under section ML8-a. in the EU CML list are considered to be military grade;
  • propellants, pyrotechnics, binders, plasticisers, monomers and polymers; 
  • 'aircraft' specifically designed or modified for military use; 
  • electronic equipment; 
  • armoured or protective constructions; 
  • imaging and countermeasure equipment, certain computer software, additives, automated command and control systems, etc.; 
  • equipment specifically designed for military use, in addition to any related technology.

For information purposes only, a list of CN codes (customs tariff classification) likely to be classed as military equipment may be consulted in the latest version of annexe II quater licences de transit of the Instruction Licences (Licensing Directive) on the Belgian 'Fisconet' website.

Dual-use goods

Dual-use goods are items that are likely to have both civil and military applications, including software and technology.

Dual-use goods are mentioned: 

The Licensing Office may prohibit the transit via Luxembourg of certain dual-use goods listed in Annex I or not included in this list, if they are intended: 

  • to contribute to the development, production, handling, operation, maintenance, storage, detection, identification or distribution, all or in part, of chemical, biological or nuclear weapons, or to the development, production, maintenance or storage of missiles that may be used to carry such weapons; 
  • for military use; 
  • for a country subject to an  arms and munitions embargo as their final destination.

Sensitive items not requiring a transit licence

Some so-called 'sensitive' items subject to other regulations are not considered to be military equipment. They therefore do not require a transit licence, but may be subject to other authorisations. These may notably include:

All other goods not mentioned in the above categories may be transported via Luxembourg without a transit licence. However, where applicable, a national import licence and/or export licence may be required.

 

Prerequisites

Before applying for a licence, the applicant has to know the precise tariff classification (CN, TARIC) of the goods concerned. The operator can find this information as follows:

The applicant must also know which of the following codes applies to the goods in question:

  • 'ML' (military equipment);
  • 'DU' (dual-use goods);
  • 'CAS' (chemical agents);
  • in addition to the technical specifications applicable to the relevant code and by consulting the regulations in force for the goods in question.
    Where an incorrect code is used, these codes and their corresponding specifications take precedence over the CN code.

Businesses can apply for assistance from a customs agency.

If in doubt, the applicant must ask the exporting company to confirm the nature and exact technical specifications of the goods or, where applicable, that they are not mentioned on any export control lists.

Deadlines

Transit licences are normally granted within 3 working days provided that all necessary documentation has been provided.

In principle, the licences are valid for several shipments, provided that the indicated quantities are not exceeded. The validity period of the licence depends on the transactions and does not normally exceed a maximum of 4 months.

How to proceed

Summary table – Transit licences

Goods originating from third countries and transferred in Luxembourg

Military items (including explosives) listed in the
Common military list of the European Union (EU CML list);

Dual-use goods as listed in
EC Regulation no. 428/2009

Riot control agents, tear gas, torture equipment as listed in EC Regulation no. 1236/2005, as amended and the Grand Ducal regulation of 25 August 2006, as amended.

Weapons and ammunition for civil use as listed in the
Law of 15 March 1983

transport to another EU Member State (including Benelux)
WITH a valid community import licence from the EU destination country
(mandatory)

No transit licence

No transit licence

No transit licence

No transit licence (may be subject to Authorisation from the Ministry of Justice)

export to a third country

Transit licence

Transit licence

No transit licence

No transit licence (may be subject to Authorisation from the Ministry of Justice)


Goods originating from another EU Member State and transferred in Luxembourg

Military items (including explosives) listed in the
Common military list of the European Union (EU CML list)

Dual-use goods
EC Regulation no 428/2009

Riot control agents, tear gas, torture equipment as listed in EC Regulation no. 1236/2005, as amended and the Grand Ducal regulation of 25 August 2006, as amended

Weapons and ammunition for civil use as listed in the
Law of 15 March 1983

export to a third country
WITH a valid export licence from the EU dispatch country
(mandatory)

No transit licence

No transit licence

No transit licence

No transit licence (may be subject to Authorisation from the Ministry of Justice)

Requesting a transit licence

If an operator wishes to transport military and/or dual-use equipment across the EU and carry out a transfer in Luxembourg, it must provide the following to the Licensing Office:

  • an original, signed transit licence application form, specifying according to the type of goods:
    • the CAS code;
    • the Dual-Use code;
    • the ML code, etc.;
    • the corresponding technical specifications;
  • in addition to all evidence indicating the destination of the goods, such as:
    • air waybill (if the goods are transported by air);
    • shipper’s declaration for dangerous goods;
    • invoice/pro forma invoice from the shipper;
    • export licence from the country of origin;
    • end user certificate (dual-use goods, weapons, etc.).

If the application received is incomplete (due to missing specifications, codes or supporting documentation), the Licensing Office reserves the right to return it to the applicant.

In the event of justified emergency, the licence application may be submitted by email. In this case, the original application file must be submitted at the time the export licence is collected.

Using the license

The operator must present the licence to the customs office at the time of the transit declaration for the goods concerned.

The customs office will stamp the license and:

  • return it to the operator if the indicated quantities have not yet been used up;
  • or send it back to the Licensing Office if the quantities have been used up or if the validity date has expired.

The operator must send their licences back to the Licensing Office:

  • when the planned transactions have been concluded;
  • or within 10 days after the end of their validity date (even if they have not been used or only partially used).

Forms / Online services

Licence de transit

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 1 Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

Who to contact

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