Technical assistance relating to defence-related products

The technical assistance is prohibited where it is linked to certain military end-uses.

Restrictive measures (either a prohibition, or a prior authorisation) have as well been put in place for technical assistance services provided to certain countries.
 

Who is concerned

1. Any operator (natural or legal person residing or established in the Grand Duchy of Luxembourg) who provides, directly or indirectly, technical assistance, including in an oral form:

  • outside the European Union;
  • for the benefit of a national of a country other than a Member State of the European Union;

in the form of:

  • instruction;
  • training;
  • transmission of working knowledge or skills;
  • consulting services;

related to:

  • repairs;
  • development;
  • manufacture;
  • assembly;
  • testing;
  • maintenance; or
  • any other technical service;

where:

  • it is or may be intended to contribute to the development, production, handling, operation, maintenance, storage, detection, identification or dissemination of chemical, biological or nuclear weapons or other nuclear explosive devices, or the development, production, maintenance or storage of missile capable of delivering such weapons; or
  • the country of destination is subject to an arms embargo decided by a common position or joint action adopted by the Council of the European Union, or a decision of the Organisation for Security and Cooperation in Europe, or imposed by a binding resolution of the United Nations Security Council, and, if such technical assistance is or may be related to a military end-use.
Exemption: shall not be prohibited:
  • technical assistance provided to one of the following countries:
    • Australia;
    • Canada;
    • Japan;
    • New Zealand;
    • Norway;
    • Switzerland;
    • United States of America; or

2. Any operator who wishes to provide technical assistance related to defence-related products to a country in respect of which restrictive measures are in place:

Preliminary steps

In order to be able to submit the application electronically, the operator must first make an express request (on free paper or by email) to OCEIT and get their approval.

Costs

Neither the application for authorisation nor the issuance of the technical assistance authorisation by OCEIT shall give rise to the levying of any taxes or fees.

How to proceed

Submission of the application

The operator shall submit his/her application for an individual or global authorisation to OCEIT using the application form.

The application is made by mail or electronically (if the operator has previously obtained OCEIT’s approval).

The application (or the declaration) shall be signed by a person authorised to commit the applicant. By this signature, the applicant certifies the accuracy of the information provided in the application and that of the content of any documents attached to it. He/she undertakes as well to provide the goods concerned with a destination in accordance with his/her application.

Supporting documents

The supporting documents to be attached to the application for an individual or global authorisation are the following:

  • detailed explanatory letter of the operation;
  • invoice / pro forma invoice;
  • services/sales agreement;
  • recent extract from RCS (less than 3 months).

Deadlines for reply

Any application for an individual or global authorisation shall be acknowledged by OCEIT.

In case of an incomplete application, the applicant shall be informed of the need to provide additional documents and any consequences for the period for processing the application.

The application for authorisation shall be processed within 60 working days of the day on which the file is complete.

This 60 day period may be extended for a maximum of 30 working days. The extension and its duration shall be duly reasoned and notified by OCEIT before the expiry of the initial period. In the absence of a reply within the period provided for, the application for authorisation shall be considered as granted.

Duration of validity

Authorisations shall be valid:

  • 1 year for individual authorisations, renewable for a period of 6 months;
  • 3 years for global authorisations, renewable for a period of 18 months.

Obligations

The provider shall transmit to OCEIT, at the latest 10 working days after the expiry date, the obsolete authorisation which is in his/her possession.

The provider shall report to OCEIT the loss of any authorisation document.

The provider must comply with the special conditions contained in the authorisation.

The provider shall keep the registers for a period of 10 years from the end of the calendar year in which the transaction took place. The register must be kept at the broker’s registered office or place of establishment, for the duration of his/her activity. He/she shall present them, and provide a copy thereof, to the ministers at their request during that period. When he/she ceases his/her activity, he/she shall give the register to the Minister of Economy.

The provider shall provide, without delay, at the first request of the ministers or OCEIT, the elements and documents necessary to verify the conformity of the operation carried out or foreseen.

Litigation

In the event the authorisation is denied, a legal action may be lodged, by an Avocat à la Cour, against the administrative decision within the period of 3 months from the date of the notification of the administrative decision to the concerned person.

Sanctions

A prohibition (limited to 6 months or definite) or another restriction to carry out one or more activities, and/or the suspension for a maximum period of 6 months from the use of a general European Union or national authorisation, or a global authorisation, and/ or a penalty payment (which cannot be higher than EUR 1,250 per day, but cannot exceed EUR 25,000) may be pronounced against anyone who:

  • refuses to provide the documents or other information requested of them by the ministers or OCEIT;
  • provides the ministers or OCEIT with documents or other information that is found to be incomplete or false;
  • impedes the exercise of the powers of the ministers or OCEIT;
  • does not follow the orders of the ministers or OCEIT.

May be punished by an imprisonment of 5 to 10 years and/or a fine of EUR 25,000 to EUR 1,000,000, anyone who is providing technical assistance related to defence-related products without having been granted the required authorisation or without respecting the prohibition applicable to the operation.

May be punished by an imprisonment of 8 days to 5 years and/or a fine of EUR 251 to EUR 250,000 (which may be increased to 4 times the amount of the offense where the offense has resulted in a substantial financial gain), anyone who has failed to comply with a restrictive measure applicable in respect of a certain country.

May be punished by an imprisonment of 6 months to 5 years and/or a fine of EUR 7,500 to EUR 75,000, anyone who:

  • fails to keep the registers or does not keep them during the period of 10 years (starting with the end of the calendar year during which the operation took place);
  • fails to present the registers at the first request of the ministers;
  • omits, repeatedly or significantly, to fill in one or more of the mandatory information in the registers;
  • provides, in the context of an application for authorisation, information that is false or incomplete;
  • does not fulfil the commitments made in the declarations of use and applications for authorisation submitted to the ministers;
  • fails to provide information within the time limits and in the manner set out.

Review of the file

The ministers may, at any time, withdraw, suspend for a period not exceeding 90 days or restrict the use of the authorisations they have issued.

Such a review may happen in exceptional circumstances justifying urgent measures, for reasons of protection of the essential security interests of the State, for reasons of public order or national or eternal security, such as transport safety, storage safety, the risk of diversion, the prevention of crime, or for non-compliance with the conditions specified in the authorisation.

Forms / Online services

Annexe 21 – Produits liés à la défense / Biens susceptibles d’être utilisés en vue d’infliger la peine capitale, la torture ou d’autres peines ou traitements cruels, inhumains ou dégradants / Biens à double usage – Assistance technique – Demande d’autorisation

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 1 Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

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