Application for a surveillance document for iron and steel products

Update in progress


Following the new law of 27 June 2018 on export controls as published in the Mémorial A No 603 of 20 July 2018, some information is no longer correct; a legal update of the relevant texts and forms is currently in progress.
For more information, please contact the Office for Export, Import and Transit Controls ( Office du contrôle des exportations, importations et du transit - OCEIT), formerly called the Licensing Office.


The import of certain iron and steel products is subject to prior surveillance.

So before importing these products from certain third countries into the European Union (EU), the operator must make sure to have a surveillance document.

In Luxembourg, this document is issued by the Office for Export, Import and Transit Controls.

Who is concerned

Importers who intend to import certains iron and steel products originating in third countries must have a surveillance document.

Products originating in Norway, Iceland and Liechtenstein are exempt from this measure.

The iron and steel products which are subject to the prior surveillance by the European Union are those whose customs tariff classification (TARIC code) is mentioned in annexe I of Commission Implementing Regulation (EU) 2016/670 of 28 April 2016.

The surveillance document is not mandatory for imports whose net weight is lower than 2,500 kg. This exemption only applies to each product imported and per individual TARIC code, and not to the consignment in its entirety.


Before submitting an application, the applicant must know the exact tariff classification (TARIC code) of the goods in question. The operator can find this information:

  • by consulting the TARIC/TARLUX database;
  • by contacting the Customs and Excise Agency (Administration des douanes et accises);
  • or by contacting a customs agency.

How to proceed

Filing an application

In order to import certain iron and steel products, the importer must submit an application for a surveillance document to the Office for Export, Import and Transit Controls, together with the following documents:

  • an explanatory letter;
  • the commercial documents proving his intention to import (e.g. copy of the sales contract, purchase agreement, pro forma invoice, etc.);
  • a production certificate issued by the producing steel mill, if the goods are not purchased directly in the producing country.

The Office for Export, Import and Transit Controls reserves the right to request additional documents and to send back incomplete or illegible documents.

The importer must request a surveillance document for each TARIC code.

A single surveillance document may cover several shipments, provided that the quantities on the surveillance document are not already used up by one single consignment.

In the same manner, a surveillance document may be used for several purchase orders, provided that the consignment is covered by the same TARIC code and the same importer.

Granting the surveillance document

The surveillance document is automatically issued free of charge and covers all the quantities requested, within 5 working days as from submission of the application deemed complete by the Office for Export, Import and Transit Controls.

Surveillance document validity

The surveillance document is valid in all EU Member States for 4 months.

Surveillance documents that have not been used or only partially used can be extended by another 4 months.

A finding that the unit price at which the transaction is effected varies from that indicated in the surveillance document by less than 5 % in either direction or that the total quantity of the products presented for import exceeds the quantity given in the surveillance document by less than 5 % shall not preclude the release for free circulation of the products in question.

However, if these limits exceed the 5 % threshold, the importer must submit a new application for a surveillance document.

Forms / Online services

Demande de document de surveillance pour produits sidérurgiques

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 1 Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

Who to contact

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