Weapons, ammunition and military equipment - Import permits

Update in progress

 

Following the new law of 27 June 2018 on export controls as published in the Mémorial A No 603 of 20 July 2018, some information is no longer correct; a legal update of the relevant texts and forms is currently in progress.
For more information, please contact the Office for Export, Import and Transit Controls ( Office du contrôle des exportations, importations et du transit - OCEIT), formerly called the Licensing Office.

 

In order to import weapons, ammunition or military equipment into the European Union (EU), operators must have an import permit (known as a licence).

In Luxembourg, these licences are issued by the Office for Export, Import and Transit Controls (OCEIT).

Who is concerned

All importers established in Luxembourg must request a permit/licence from the Office for Export, Import and Transit Controls to import into the EU weapons, ammunition and/or military equipment featuring on the Common military list of the European Union (the "EU CML" list is annexed to the most recent EU directive in force and published in the Official Journal A [Mémorial A]).

At the time of the import declaration, the Customs and Excise Agency (Administration des Douanes et Accises) may require the importer to apply for a licence.

Where applicable, the Office for Export, Import and Transit Controls (alone or together with the Customs and Excise Agency as regards customs law) decides whether or not a licence is required.

Preliminary steps

CN Codes

Before applying for a licence, the applicant has to know the precise tariff classification (CN, TARIC) of the goods concerned. The operator can find this information as follows:

ML code

Before submitting his application for a licence, the applicant must know the ML code corresponding to the goods in question. The operator can find this information in the Common military list of the European Union (the "EU CML" list is annexed to the most recent EU directive in force and published in the Official Journal A [Mémorial A]).

Deadlines

In principle, import permits for weapons, ammunition and/or military equipment will be issued:

  • between 5 working days provided the application is complete with all necessary supporting documents and that the destination country is not classified as a sensitive country;
  • and 45 days, if the application is not complete or in the event that the opinion of another national authority has been requested.

How to proceed

International import certificate/end-use certificate

Foreign companies exporting to Luxembourg may need certain certificates in order to obtain the export or transit licences/permits required from the authorities in their country.

Depending on the requirements of the foreign exporter, the Luxembourgish importer may request that the Office for Export, Import and Transit Controls:

  • issue an international import certificate (CII) which marks the Office for Export, Import and Transit Controls's approval for the import of a product into Luxembourg (this does not exempt the importer from having to apply for an import licence); the CII may include an undertaking on the part of the importer not to re-export the goods without an export permit;
  • draw up an end-use and non re-export certificate.

Import permit application

In order to import weapons, ammunition and/or military equipment, operators must apply for an import permit/licence. These licences are valid throughout the EU.

The importer must submit an import permit application for defence-related products to the Office for Export, Import and Transit Controls, along with the following documents:

  • an explanatory letter;
  • a copy of the commercial contract;
  • a copy of the original invoice or the proforma invoice;
  • where applicable, a copy of the authorisation to purchase a weapon issued by the Weapons Department (Service des armes) of the Ministry of Justice (Ministère de la Justice).

Permit validity

Import permits may be granted:

  • to individual importers;
  • for a specific exporter in a third country;
  • covering one or more items of military equipment;
  • within the limit of a determined quantity and value.

They are valid for 4 months throughout the EU and may be extended up to a maximum of 12 months.

Delivery verification certificates

Foreign companies exporting to Luxembourg may need to prove to the customs authorities in their country that the goods have been imported into Luxembourg.

In this case, the foreign exporter or the Luxembourgish importer may, once the import transactions have been completed in Luxembourg, request a delivery verification certificate (certificat de vérification des livraisons - CVL) from the Office for Export, Import and Transit Controls.

Forms / Online services

Demande de certificat international d'importation

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 1 Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

Who to contact

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