Certificate of origin

A business that is exporting goods may sometimes have to provide proof of the origin of said goods. To this end, it will need to provide a certificate of origin which must accompany the goods.

The certificate of origin is a document used in all Member States of the European Union.

In Luxembourg, businesses can request these certificates:

These European Community certificates of origin (also know as 'non-preferential origin certificates') are not to be mistaken with the Movement certificate EUR.1 (known as 'preferential origin certificates').

Who is concerned

A exporting business whose client requests proof of origin of the ordered goods must be able to provide a certificate of origin to the client/importer.

The Luxembourg Chamber of Commerce issues certificates of origin to Luxembourg businesses which are member of:

  • the Chamber of Commerce;
  • the Chamber of Skilled Trades and Crafts;
  • or the Luxembourg Chamber of Agriculture.

Prerequisites

In order to use the 'DigiChambers' system, the business must have a LuxTrust 'PRO' certificate (smartcard or signing stick), a colour printer and the minimum system requirements.

Each business must be able to provide proof of the origin of its products.

A good is deemed to have originated in the EU if:

  • it was entirely manufactured in the EU with Community products exclusively;
  • several countries were involved in the manufacturing process and its last substantial working or processing:
    • is economically justified;
    • took place in the EU, in a company equipped to that effect;
    • and resulted in the manufacturing of a new product or represented a significant stage in the manufacturing.

How to proceed

Certificate of origin – paper format

Registration of signatures

Certificates of origin in paper format are only available to businesses who have registered the signatures of their representatives which have been authorised to apply for certificates of origin to the Luxembourg Chamber of Commerce.

The form for the lodging of signatures is available at the Chamber of Commerce on simple request. It must be signed by a legal representative, i.e. a person named in the extract of the trade register, and eventually one or more other authorised persons.

The form must be submitted together with copies of the identity cards or passports of the people named on the form.

Application for certificates of origin

After the signatures have been registered, the authorised persons can:

  • purchase a form for the certificate of origin which consists of 4 leaflets (1 original which must accompany the merchandise, 1 yellow copy, 1 green copy and a pink application form) from the House of Entrepreneurship - One-Stop Shop (cost of the certificate of origin: EUR 3.50);
  • fill in all 4 copies manually or use the template file provided by the Chamber of Commerce which allows to fill in the required data on a computer and to print the data concerned in the right fields directly on the forms;
  • sign the pink leaflet (only a person with a registered signature is authorised to sign);
  • send the 4 copies to the House of Entrepreneurship – One-Stop Shop.

If the goods are of non-EU origin, the business must attach a proof of origin to its application (seller's invoice or certificate of origin of the country where the goods were purchased).

The Chamber of Commerce will verify the validity of the signature and give or send back the legalised certificate of origin to the applicant together with 2 copies thereof.

It will keep the pink leaflet as well as the proof of origin if the goods are of non-EU origin.

Depending on the case, the destination country may require an additional legalisation of the certificate of origin (approval and stamp by the Ministry of Foreign and European Affairs or by a Luxembourg diplomatic or consular mission and failing this, a Belgian diplomatic or consular mission).

Certificate of origin - electronic format

Registration application

Certificates of origin can be provided online and the business must simply register on the 'DigiChambers' system and send back a signed copy of the General terms and conditions - DigiChambers to the House of Entrepreneurship - One-Stop Shop.

The General Terms and Conditions must be signed by a duly authorised business representative, i.e. someone who is named in the extract of the trade register.

The use of the system will be charged EUR 35 per year and user (LuxTrust connection) who connects to the system during the year. The number of connections per user is unlimited.

Application for certificates of origin

After the registration, users can:

  • connect to the 'DigiChambers' system;
  • complete the application for a certificate of origin in the system (cost: EUR 6.50);
  • where applicable, attach the certificates of origin of the goods (seller's invoice or certificate of origin from the country concerned).

After the application has been validated by the Chamber of Commerce, the applicant can directly print out his certificate of origin in colour with the 'DigiChambers' system.

Forms / Online services

Certificat d’origine - masque d’aide au remplissage

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 1 Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

DigiChambers - conditions générales

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 1 Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

DigiChambers - algemene voorwaarden

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 1, Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

By submitting your application, you agree that your personal data may be processed as part of the application process.

Système DigiChambers - certificat d'origine

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 1, Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

By submitting your application, you agree that your personal data may be processed as part of the application process.

Online procedure

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Who to contact

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