Obligation for professionals to cooperate in the fight against money laundering and the financing of terrorism

Many professional sectors are confronted with unusual transactions carried by the clients or potential clients with the aim of laundering money or financing terrorism.

In this context, the Registration Duties, Estates and VAT Authority (Administration de l'enregistrement, des domaines et de la TVA - AED) has the role of supervising, monitoring and controlling the professionals.

Owing to the AED's control mission, professionals are held to implement customer due diligence measures along with internal procedures that enable them to fight money laundering and the financing of terrorism effectively.

Who is concerned

Professionals falling under the AED's jurisdiction are required to provide all information required to combat money laundering and the financing of terrorism.

These professionals can be:

  • persons (legal or natural) who exercise a tax consultancy or economic consultancy activity;
  • persons (legal or natural) who provide services to corporations or trust companies;
  • gambling and games of chance service providers;
  • operators in the free trade zone (Niederanven commune, section B Senningen, the place called Parishaff, L-2315 Senningerberg);
  • the persons (natural or legal) who trade in goods, to the extent that payments are made or received in cash in the amount of at least EUR 10,000, regardless of whether the transaction is carried out in a single operation or in several operations which seem to be linked;
  • accounting professionals;
  • real estate agents established or working in Luxembourg.

Deadlines

The professionals concerned are required to respond to the questionnaire within a maximum of 4 weeks following the request from the AED.

They will be notified by post of their obligation to complete and transmit the questionnaire within the deadline, and according to the terms presented below.

How to proceed

Obligations

Professionals are subject to a number of obligations:

  • constant vigilance towards customers: these may be simplified or enhanced obligations;
  • the implementation of an adequate internal structure including a risk assessment;
  • cooperation with the supervisory and judicial authorities.

As part of their obligation to cooperate with the judicial authorities, the professionals are in particular obliged to inform the Financial Information Unit (Cellule de renseignement financier - CRF) without delay as soon as they find out, suspect or have good reason to suspect that money laundering or terrorist financing activities are happening.

In its mission of control and supervision of professionals, the AED will request the professionals concerned to fill out a mandatory questionnaire that includes:

  • the different measures put in place within the structure in order to enforce the due diligence obligations;
  • the fact that an adequate internal organisation to combat money laundering and the financing of terrorism has been set up (appointment of a professional compliance officer, etc.);
  • if the professional has already reported suspicious transactions to the CRF, etc.

The professional must also provide information such as:

  • the personal details of the contact person;
  • their managers;
  • their turnover;
  • the number of employees;
  • the knowledge of their customers as well as the methods of financing the transactions made by their customers (without indicating their names);
  • the existence of an appropriate internal organisation.

Transmission of the questionnaire

The questionnaire to be sent to the AED can be completed and transmitted via a specific online assistant available on MyGuichet.lu, using a LuxTrust certificate.

Note that the questionnaire must be completed and sent by the AML (anti-money laundering) officer or by a person duly authorised to submit this questionnaire.

Supporting documents

The transmission of the questionnaire to the AED must be accompanied by the available supporting documents, among which:

  • a copy of the risk analysis model;
  • a copy of the document proving the appointment of a manager/compliance officer;
  • a copy of the internal procedure put in place.

Sanctions

In the event of non-compliance with due diligence requirements, proper internal organisation or cooperation with the supervisory authorities, including the AED, various administrative measures and sanctions may be taken against the professional at fault, such as:

  • a warning;
  • a reprimand;
  • administrative fines;
  • a possible withdrawal of the business permit. As a matter of fact, the AED works closely with the Minister of the Economy: on the reasoned opinion of the Director of the AED, as soon as the non-compliance with the obligations of the fight against money laundering and the financing of terrorism affects the professional integrity of the manager, the Minister may decide on the permanent or temporary withdrawal of the business permit until further notice from the Director of the AED.

Forms / Online services

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AED: Anti-money laundering questionnaire

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.

By submitting your application, you agree that your personal data may be processed as part of the application process.

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AED - Questionnaire anti-blanchiment

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 15, boulevard du Jazz L-4370 Belvaux.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

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AED: Fragebogen Geldwäschebekämpfung

Ihre in diesem Formular erfassten personenbezogenen Informationen werden von der zuständigen Verwaltungsbehörde verarbeitet, um Ihren Antrag erfolgreich abzuschließen.

Diese Informationen werden von der Behörde für den zur Verarbeitung erforderlichen Zeitraum gespeichert.

Die Empfänger Ihrer Daten sind die im Rahmen Ihres Antrags zuständigen Verwaltungsbehörden. Um die Empfänger der in diesem Formular erfassten Daten zu erfahren, wenden Sie sich bitte an die für Ihren Antrag zuständige Behörde.

Gemäß der Verordnung (EU) 2016/679 zum Schutz natürlicher Personen bei der Verarbeitung personenbezogener Daten und zum freien Datenverkehr haben Sie das Recht auf Zugang, Berichtigung und gegebenenfalls Löschung Ihrer personenbezogenen Informationen. Sie haben zudem das Recht, Ihre erteilte Einwilligung jederzeit zu widerrufen.

Weiterhin können Sie, außer in Fällen, in denen die Verarbeitung Ihrer Daten verpflichtend ist, Widerspruch einlegen, wenn dieser rechtmäßig begründet ist.

Wenn Sie diese Rechte ausüben und/oder Einsicht in Ihre Informationen nehmen möchten, können Sie sich unter den im Formular angegebenen Kontaktdaten an die zuständige Verwaltungsbehörde wenden. Sie haben außerdem die Möglichkeit, bei der Nationalen Kommission für den Datenschutz Beschwerde einzulegen (Commission nationale pour la protection des données, 15, boulevard du Jazz L-4370 Belvaux).

Wenn Sie Ihren Vorgang fortsetzen, akzeptieren Sie damit, dass Ihre personenbezogenen Daten im Rahmen Ihres Antrags verarbeitet werden.

Who to contact

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