Subsidies for congress tourism

Financial aid for congress tourism aims to encourage the organisation of congresses or similar events (seminars, conferences, etc.) in order to:

  • contribute to the promotion of Luxembourg as a prime destination for congresses;
  • increase local economic benefits.

The subsidies are granted by the General Directorate for Tourism at the Ministry of the Economy.

Who is concerned

Businesses concerned

The following can benefit from the subsidy scheme:

  • private associations;
  • public establishments;
  • international organisations or institutions.

Eligible events

The following events are eligible for financial aid:

  • congresses;
  • conferences;
  • seminars;
  • or any other similar event in a business context.

Prerequisites

Event size

In order to benefit from financial aid, the events have to fulfil all the following conditions:

  • there must be at least 75 participants;
  • there must be at least 75 overnight stays booked in Luxembourg hotels;

Place and accommodation

The event must take place in Luxembourg and participants from abroad must be accommodated in Luxembourg.

Image

Events whose content or theme is likely to have a negative impact on Luxembourg's image are ineligible.

Deadlines

Each application for financial aid for congress tourism must be submitted at the latest 6 weeks prior to the event.

Where the application is approved by the Ministry of the Economy, the organisers are invited to submit the following within 3 months after the event at the latest:

  • an activity report;
  • a financial report;
  • a statement of overnight stays in hotels within the framework of the event;
  • and the paid invoices for the tourism framework programme.

The final amount of financial aid granted is calculated and paid depending on the documents submitted.

How to proceed

Filing an application

Applicants have to submit a duly completed application for financial aid for congress tourism (demande de subvention pour tourisme de congrès) to the General Directorate for Tourism at the Ministry of the Economy.

Applications must be accompanied by:

  • a presentation of the project with the following information:
    • the organiser of the event;
    • the event profile: concept, target audience, objectives, provisional programme, speakers, number of participants;
    • descriptions and estimates:
      • economic benefits for the event destination;
      • impact on the sector concerned (know-how, networking, etc.);
      • media coverage and/or impact on the image of Luxembourg;
  • the project's financing plan, i.e.:
    • a detailed provisional budget concerning income and expenses;
    • planned or granted co-financing measures.
Applications can only be approved within the limits of budgetary availability.

Amount of financial support

Flat-rate aid per overnight stay for paid commercial accommodation in Luxembourg

A flat-rate aid of EUR 25 per overnight stay for paid commercial accommodation in Luxembourg will be granted to events that take place:

  • between 1 March and 14 July;
  • between 16 September and 31 December.

The amount of aid is limited to EUR 20,000

In order to encourage congress tourism during off-peak periods in the year and to contribute to a better occupancy rate for congresses and the accommodation sector, a flat-rate aid of EUR 35 per overnight stay in a Luxembourg hotel will be granted to events which take place:

  • between 15 July and 15 September;
  • between 1 January and 28 February.

The amount of aid is limited to EUR 25,000.

In order to encourage congresses in rural areas, a flat-rate aid of EUR 35 per registered overnight stay will be applied throughout the year irrespective of the season.

The amount of aid is limited to EUR 25,000.

Congresses that exceed 1,500 overnight stays in Luxembourg hotels may benefit from an additional flat-rate aid of EUR 10,000.

Aid through tourism framework programmes

Within the framework of tourism programmes, the following costs will be reimbursed up to a limit of 50 % at the most:

  • costs for hiring certified tour guides;
  • transport expenses (e.g. bus rental).
The reimbursement of the costs is capped at EUR 2,500. This amount is included in the applicable aid ceiling of EUR 20,000 or EUR 25,000, and is not added to these amounts.

Maximum amount of aid

The total amount of aid can never exceed 25 % of the total costs incurred by the congress organiser.

Summary table

Luxembourg City Rural area
Event date 01/03-14.07 and
16.09-31.12
01/01-29/02 and
15/07-15/09
all year
Flat-rate aid per registered overnight stay for paid commercial accommodation in Luxembourg EUR 25 per overnight stay
maximum EUR 20,000
EUR 35 per overnight stay
maximum EUR 25,000
EUR 35 per overnight stay
maximum EUR 25,000
Aid through tourism framework programmes 50 % of true expenses for tour guides and transportation (maximum EUR 2,500)
Total amount of aid (A+B) is limited to: EUR 20,000 EUR 25,000 EUR 25,000
Additional aid beyond 1,500 overnight stays EUR 10,000 EUR 10,000 EUR 10,000
Maximum amount of aid 25 % of costs incurred 25 % of costs incurred 25 % of costs incurred

Forms / Online services

Application for financial aid - organisation of a congress

To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.

That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).

Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.

Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.

Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.

If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 1, Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

By submitting your application, you agree that your personal data may be processed as part of the application process.

Demande de subvention - tourisme de congrès

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 1 Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

Antrag auf finanzielle Unterstützung - Organisation eines Kongresses

Ihre in diesem Formular erfassten personenbezogenen Informationen werden von der zuständigen Verwaltungsbehörde verarbeitet, um Ihren Antrag erfolgreich abzuschließen.

Diese Informationen werden von der Behörde für den zur Verarbeitung erforderlichen Zeitraum gespeichert.

Die Empfänger Ihrer Daten sind die im Rahmen Ihres Antrags zuständigen Verwaltungsbehörden. Um die Empfänger der in diesem Formular erfassten Daten zu erfahren, wenden Sie sich bitte an die für Ihren Antrag zuständige Behörde.

Gemäß der Verordnung (EU) 2016/679 zum Schutz natürlicher Personen bei der Verarbeitung personenbezogener Daten und zum freien Datenverkehr haben Sie das Recht auf Zugang, Berichtigung und gegebenenfalls Löschung Ihrer personenbezogenen Informationen. Sie haben zudem das Recht, Ihre erteilte Einwilligung jederzeit zu widerrufen.

Weiterhin können Sie, außer in Fällen, in denen die Verarbeitung Ihrer Daten verpflichtend ist, Widerspruch einlegen, wenn dieser rechtmäßig begründet ist.

Wenn Sie diese Rechte ausüben und/oder Einsicht in Ihre Informationen nehmen möchten, können Sie sich unter den im Formular angegebenen Kontaktdaten an die zuständige Verwaltungsbehörde wenden. Sie haben außerdem die Möglichkeit, bei der Nationalen Kommission für den Datenschutz Beschwerde einzulegen (Commission nationale pour la protection des données, 1, Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette).

Wenn Sie Ihren Vorgang fortsetzen, akzeptieren Sie damit, dass Ihre personenbezogenen Daten im Rahmen Ihres Antrags verarbeitet werden.

Who to contact

Double click to activate the map
Last update