Aid scheme for medium energy-consuming (minimum 2%) companies set up following the tripartite agreement of 28 September 2022

The law of 15 July 2022 introducing an aid scheme for businesses severely affected by the increase in energy prices arising as a result of Russia's invasion of Ukraine has entered into force.

It introduces a new financial aid intended to cover the extra costs of natural gas and electricity for medium energy-consuming companies.

The online assistant for aid applications is available on MyGuichet.lu.

The initial aid aimed at covering the extra costs for natural gas and electricity cannot be cumulated with this aid for the same month.

You can find answers to the most frequently asked questions in the FAQ.

Who is concerned

Eligible businesses

It is aimed at medium energy-consuming companies, i.e. those whose energy costs represent at least 2 % of their turnover during the month for which the aid is requested.

Excluded sectors and aid measures

The scheme is not applicable to businesses which:

  • do not possess a business permit;
  • are the subject of collective insolvency proceedings brought under the national law applicable to them;
  • are the subject of an outstanding recovery order further to a previous decision by the European Commission specifying that an aid payment granted by Luxembourg is illegal and incompatible with the internal market;
  • are not end users of energy;
  • are in difficulty.
Note: a business in difficulty is a business that:
  • is the subject of collective insolvency proceedings; or
  • in accordance with the national law to which it is subject, satisfies the conditions entitling its creditors to bring collective insolvency proceedings against it.

Excluded persons

Businesses that are the subject of restrictive measures adopted by the European Union (EU), including:

  • the persons, entities or organisations that are specifically mentioned in the legal instruments implementing such restrictive measures;
  • businesses that are held or controlled by the persons, entities or organisations to which/whom the EU's restrictive measures apply;
  • businesses in the sectors to which the EU's restrictive measures apply, insofar as the aid would defeat the purpose of the restrictive measures.

Employers who have been convicted:

  • for violating provisions prohibiting illegal employment, or the employment of illegally residing third-country nationals, on at least 2 occasions; and
  • within the 4 years preceding the competent court's decision.

Employers in this case are ineligible for this aid for 3 years from the date of the decision in question.

Eligible costs

Any monthly extra costs of natural gas and electricity incurred by the business which exceed 80 % of the average unit cost of natural gas and electricity incurred by the business during the reference period.

The eligible costs are calculated for each month falling within the eligible period for which the aid is being requested, using the following formula:

(p(t) – p(ref) × 1,8) × q(t)

In this formula:

  • p(t) is the unit price of natural gas and electricity, in EUR/MWh, incurred by the business in the month in question falling within the eligible period;
  • p(ref) is the average unit price of natural gas and electricity, in EUR/MWh, incurred by the business during the reference period (the entire year 2021);
  • q(t) is the amount of natural gas and electricity used by the business in the month in question falling within the eligible period.

Deadlines

The application for aid must be filed for each eligible month by the following deadlines:

  • by 31 March 2023 at the latest for the months of October, November and December 2022;
  • by 30 September 2023 at the latest for the months of January, February, March, April, May and June 2023.

How to proceed

Filing an application

The request for aid must be submitted for each eligible month via an online assistant available on MyGuichet.lu or on the MyGuichet.lu mobile application (see our 'Forms / Online services' section), within the following deadlines:

  • by 31 March 2023 at the latest for the months of October, November and December 2022;
  • by 30 September 2023 for the months of January, February, March, April, May and June 2023.

The person filing the application (the applicant or their representative) will need:

  • a LuxTrust product (e.g. Token, Smartcard or Signing Stick); or
  • an electronic identity (eID) card.

How to create a business eSpace on MyGuichet.lu

Two scenarios are possible:

  • The person submitting the application is a new user on MyGuichet.lu and does not yet have an eSpace:
    creating the eSpace involves 2 steps:
    1. registration of a user;
    2. Creating the business eSpace.

A tutorial in the form of a video or a PDF document is available to guide you.

  • The person filing the application is a MyGuichet.lu user and already has a private eSpace: they will have to create a new business eSpace.

A tutorial in the form of a video or a PDF document is available to guide you.

You can consult the help section on MyGuichet.lu.

Supporting documents

The aid application file must include the following information and documents:

  • the name of the company;
  • the legal organisation chart and the size of the company, in accordance with Annex I of Regulation (EU) No. 651/2014 of the Commission of 17 June 2014 (GBER);
  • when applying for the first time:
    • the annual financial statements for 2021, providing details on income and expenditure; and
    • purchase invoices, as appropriate, for natural gas and electricity for all of the months in the reference period;
  • purchase invoices, as appropriate, for natural gas and electricity for the relevant month of the eligible period;
  • the amount of the monthly additional natural gas and electricity costs, as appropriate, for the relevant month of the eligible period;
  • the profit-and-loss account providing details on the income and expenditure during the relevant month in the eligible period;
  • the amount of aid being applied for;
  • a declaration of honour that the business abides by the restrictive measures.

Maximum amount of financial aid

The amount of the aid is calculated based on the business's eligible costs. The aid may not exceed a maximum of 70 % of the eligible costs and up to EUR 500,000 per group for the eligible period.

Note: regarding the notion of 'group', the applicant business should specify whether or not it is in a business partnership or affiliated with any other companies, in accordance with Annex I of the GBER. If it is, the business and any such companies would together be considered a ' single economic entity' under the rules governing state aid.

Disclosure of the aid

Any individual aid exceeding EUR 100,000 must be published on the European Commission's transparency website. More specifically, and in this case, the granting authorities are required to publish the following information:

  • the beneficiary's name;
  • the beneficiary's VAT/business identification number;
  • company type (SME/large business) at the time of granting (signature of the agreement) the financial aid;
  • the beneficiary's region under NUTS II;
  • the group activity sector under NACELUX Rev. 2;
  • the aid element, the amount of aid expressed in local currency;
  • financial aid instrument;
  • date on which the aid is granted;
  • purpose of the aid;
  • granting authority;
  • the aid number.

Definition of an SME

Given the difficulties encountered by SMEs, such as access to capital or a lack of human resources, certain categories of aid under the GBER provide for an increase in the intensity of aid available to them.

To ascertain whether an applicant company qualifies for 'SME' status, the following should be checked:

 

Small

Medium

Number of staff

< 50

< 250

Annual turnover

< EUR 10 million

< EUR 50 million

Annual balance sheet

< EUR 10 million

< EUR 43 million

Only one of the two criteria 'Annual turnover' and 'Annual balance sheet' need be satisfied. Consideration should be given to the number of staff and annual turnover/balance sheet not only of the applicant company, but also of any other economic entity with which the applicant company forms a 'single economic entity'.

Checks, sanctions, repayment and criminal law provisions

All aid grants are subject to checks for up to 10 years following their payment. Accordingly, recipient businesses are required to provide the Minster of the Economy's representatives with any documents and information they may need in order to carry out their checks, including the annual financial statements for 2022 providing details of the business's income and expenditure.

The business may be required to repay the aid, plus any applicable legal interest, when the conditions for such repayment are satisfied.

Forms / Online services

Demande d'aides aux entreprises moyennes consommatrices d'énergie confrontées à la hausse des prix de l’énergie causée par l’invasion en Ukraine

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 15, boulevard du Jazz L-4370 Belvaux.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

Outil de calcul du prix unitaire pour un grand nombre de factures (Excel)

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 15, boulevard du Jazz L-4370 Belvaux.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

Who to contact

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