Aid scheme for medium energy-consuming (minimum 2%) companies set up following the tripartite agreement of 28 September 2022
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The amended law of 15 July 2022 introducing an aid scheme for businesses severely affected by the increase in energy prices arising as a result of Russia's aggression against Ukraine has entered into force.
It introduces a new financial aid intended to cover the extra costs of natural gas and electricity for medium energy-consuming companies.
The online assistant for aid applications is available on MyGuichet.lu.
The initial aid aimed at covering the extra costs for natural gas and electricity cannot be cumulated with this aid for the same month.
You can find answers to the most frequently asked questions in the FAQ.
Who is concerned
Eligible businesses
It is aimed at medium energy-consuming companies, i.e. those whose energy costs represent at least 2 % of their turnover during the month for which the aid is requested.
are the subject of collective insolvency proceedings brought under the national law applicable to them;
are the subject of an outstanding recovery order further to a previous decision by the European Commission specifying that an aid payment granted by Luxembourg is illegal and incompatible with the internal market;
are not end users of energy;
are in difficulty.
However, non-profit associations carrying out an activity in Luxembourg covered by the amended law of 2 September 2011 are eligible for the aid in question under the conditions defined therein.
Note: a business in difficulty is a business that:
is the subject of collective insolvency proceedings; or
in accordance with the national law to which it is subject, satisfies the conditions entitling its creditors to bring collective insolvency proceedings against it.
Excluded persons
Businesses that are the subject of restrictive measures adopted by the European Union (EU), including:
the persons, entities or organisations that are specifically mentioned in the legal instruments implementing such restrictive measures;
businesses that are held or controlled by the persons, entities or organisations to which/whom the EU's restrictive measures apply;
businesses in the sectors to which the EU's restrictive measures apply, insofar as the aid would defeat the purpose of the restrictive measures.
Employers who have been convicted:
for violating provisions prohibiting illegal employment, or the employment of illegally residing third-country nationals, on at least 2 occasions; and
within the 4 years preceding the competent court's decision.
Employers in this case are ineligible for this aid for 3 years from the date of the decision in question.
Eligible costs
Eligible costs are the monthly extra costs of natural gas and electricity incurred during the eligible period. For the eligible months of 2023, they also include the monthly extra costs of using the electricity network.
The eligible costs are calculated for each month falling within the eligible period for which the aid is being requested, using the following formula:
(p(t) – p(ref) × 1.8) × q(t)
In this formula:
p(t) is the unit price of natural gas and electricity in EUR/MWh borne by the applicant during the relevant month of the eligible period and, where applicable, the price of using the electricity network in EUR/MWh borne by the applicant during the month in question in 2023;
p(ref) is the average unit price of natural gas and electricity in EUR/MWh and, where applicable, the average price of using the electricity network in EUR/MWh borne by the applicant during the reference period;
q(t) is the amount of natural gas and electricity used by the applicant in the month in question falling within the eligible period.
Deadlines
The application for aid must be filed for each eligible month by the following deadlines:
by 31 March 2023 at the latest for all eligible months in 2022;
by 30 September 2023 at the latest for the months from January - June 2023;
by 20 November 2023 at the latest for the months from July - December 2023.
How to proceed
Filing an application
The request for aid must be submitted for each eligible month via an online assistant available on MyGuichet.lu or on the MyGuichet.lu mobile application (see our 'Forms / Online services' section), within the following deadlines:
by 31 March 2023 at the latest for all eligible months in 2022;
by 30 September 2023 at the latest for the months from January - June 2023;
by 20 November 2023 at the latest for the months from July - December 2023.
The person filing the application (the applicant or their representative) will need:
a LuxTrust product (e.g. Token, Smartcard or Signing Stick); or
an electronic identity (eID) card.
How to create a business eSpace on MyGuichet.lu
Two scenarios are possible:
The person submitting the application is a new user on MyGuichet.lu and does not yet have an eSpace: creating the eSpace involves 2 steps:
the annual financial statements for 2021, providing details on income and expenditure; and
purchase invoices, as appropriate, for natural gas and electricity for all of the months in the reference period;
purchase invoices, as appropriate, for natural gas and electricity for the relevant month of the eligible period;
the amount of the monthly additional natural gas and electricity costs, as appropriate, for the relevant month of the eligible period and, where applicable, the monthly extra costs of using the electricity network for the month in question in 2023;
the profit-and-loss account providing details on the income and expenditure during the relevant month in the eligible period;
the amount of aid being applied for;
a declaration of honour that the business abides by the restrictive measures.
The application for aid must also include the following information and documents:
receipted invoices for the purchase of energy products and electricity or proof of own-consumption of energy products and electricity, profit and loss accounts giving details of energy costs and turnover or production value for the month in question during the eligible period;
invoices for the costs of using the electricity network for all the months of the reference period and for the month in question in 2023, where these costs are not included in the electricity purchase invoices because they are invoiced separately.
Note: by way of derogation, applications relating to November and December 2023 can be submitted without the information and documents referred to above. However, the company must enclose the following with its application:
a quantified estimate of the monthly extra costs of, depending on the case, natural gas, electricity, for the month in question; and
an estimate of the applicant’s energy intensity during the months of November or December 2023.
The Minister must receive the missing information and documents by 15 February 2024 at the latest, failing which the aid for November and December 2023 cannot be paid.
Maximum amount of financial aid
The amount of the aid is calculated based on the business's eligible costs. The maximum amount of aid for each project may not exceed 70% of the eligible costs and:
up to EUR 500,000 per group for the months of 2022; and
up to EUR 2,000,000 per group for the months of 2023.
The aid may not exceed EUR 2,000,000 per group over the entire eligible period.
Disclosure of the aid
Any individual aid exceeding EUR 100,000 must be published on the European Commission's transparency website. More specifically, and in this case, the granting authorities are required to publish the following information:
the beneficiary's name;
the beneficiary's VAT/business identification number;
company type (SME/large business) at the time of granting (signature of the agreement) the financial aid;
the aid element, the amount of aid expressed in local currency;
financial aid instrument;
date on which the aid is granted;
purpose of the aid;
granting authority;
the aid number.
Definition of an SME
Given the difficulties encountered by SMEs, such as access to capital or a lack of human resources, certain categories of aid under the GBER provide for an increase in the intensity of aid available to them.
To ascertain whether an applicant company qualifies for 'SME' status, the following should be checked:
Small
Medium
Number of staff
< 50
< 250
Annual turnover
< EUR 10 million
< EUR 50 million
Annual balance sheet
< EUR 10 million
< EUR 43 million
Only one of the two criteria 'Annual turnover' and 'Annual balance sheet' need be satisfied. Consideration should be given to the number of staff and annual turnover/balance sheet not only of the applicant company, but also of any other economic entity with which the applicant company forms a 'single economic entity'.
Checks, sanctions, repayment and criminal law provisions
All aid grants are subject to checks for up to 10 years following their payment. Accordingly, recipient businesses are required to provide the Minster of the Economy's representatives with any documents and information they may need in order to carry out their checks, including the annual financial statements for 2022 providing details of the business's income and expenditure.
The business may be required to repay the aid, plus any applicable legal interest, when the conditions for such repayment are satisfied.
Forms / Online services
Demande d'aides aux entreprises moyennes consommatrices d'énergie confrontées à la hausse des prix de l’énergie causée par l’invasion en Ukraine
Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.
Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement
Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.
En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.
Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 15, boulevard du Jazz L-4370 Belvaux.
En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.
Outil de calcul du prix unitaire pour un grand nombre de factures (Excel)
Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.
Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement
Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.
En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.
Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 15, boulevard du Jazz L-4370 Belvaux.
En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.