Referring a case to the Luxembourg Commission for Travel Disputes

The Luxembourg Commission for Travel Disputes (Commission luxembourgeoise des litiges de voyage – CLLV) is a mediation body tasked with finding out-of-court alternatives to resolve complaints brought by travellers within the frame of a holiday package or regarding another holiday service purchased from a travel agency in Luxembourg.

The Commission manages consumer complaints regarding travel arrangements, holidays and package tours concluded with or through a professional operator established in the Grand-Duchy of Luxembourg. It also manages complaints regarding any other type of holiday service purchased from a travel agency, such as the reservation of a hotel room.

The Commission meets once a month to deliberate on the matters submitted for its review.

Who is concerned

Travelers who have encountered a problem during a holiday booked as a package holiday (voyage à forfait) can go to the Commission for Travel Disputes (CLLV).

They can also turn to the CLLV in the event of services booked through a travel agency, such as for example accommodation or meal vouchers;

The holiday package is defined as a combination of services for holidays or a trip which are planned to last more than 24 hours or which included an overnight stay. The package must have been planned in advance and must include at least 2 of the following services:

  • transport;
  • accommodation;
  • any other type of service which represents a significant portion of the package (organised visits, costs of activities, etc.).

The CLLV cannot handle complaints regarding:

  • bodily injury;
  • travel insurance or assistance not included in the holiday package;
  • cases of insolvency or bankruptcy of the travel agency, the intermediary or the transport operator;
  • flights falling under Regulation no. 261/2004 on compensation and assistance to airline passengers.

Preliminary steps

The consumer’s case will only be accepted if the professional operator (tour operator, intermediary, travel agency, transporter) has first been informed of the problems encountered during the trip or holiday or if the departure did not take place, either in writing, in person or through the intermediary of the consumer's lawyer or the Luxembourg Consumer Association (Union Luxembourgeoise des Consommateurs – ULC).

If the consumer does not receive a satisfactory response from the operator within 3 months, the consumer can refer the matter to the CLLV.

Deadlines

The referral of a case to the Luxembourg Commission for Travel Disputes (CCLV) must take place within 12 months from submission of the complaint to the professional operator (tour operator, intermediary / travel agency, transporter, etc.).

Once this deadline has passed, all complaints are deemed inadmissible.

Costs

The referral of cases to the Luxembourg Commission for Travel Disputes (Commission luxembourgeoise des litiges de voyage – CLLV) is free of charge.

How to proceed

Referring a case

The referral of cases must be in writing (mail, email or fax), in Luxembourgish, French or German.

The consumer must submit the signed and dated complaint form accompanied by the supporting documents to the secretariat of the Luxembourg Commission for Travel Disputes (CLLV).

The consumer has to accompany the complaint form with the following documents, if possible:

  • a copy of the holiday contract and of the general terms and conditions of sale;
  • the brochures and leaflets received from the travel agency;
  • any local documentary evidence relating to the grievances mentioned in the complaint (e.g. irregularity report);
  • any correspondence exchanged with the travel agency and/or the tour operator;
  • any supporting documents such as photos, videos or testimonials;

The consumer will also need to send a duly dated and signed copy of the CLLV’s rules.

The request for mediation is rejected if:

  • it is baseless, abusive or insufficiently documented; or
  • if another out-of-court body by has already been involved in the case, or if a court has already ruled on the matter.

Processing the dispute

The Luxembourg Commission for Travel Disputes (CLLV) aims to reconcile the parties to the dispute..

To do so, it may summon the parties to a hearing and can request any additional documents and information deemed necessary.

The CLLV will communicate the professional operator's arguments, documents and facts to the consumer.

As a general rule, the procedure to reconcile the parties is usually completed within 90 calendar days, except in the event of exceptionally complex cases. If the 90-day deadline has passed, the Commission will inform all parties involved in writing.

If the parties manage to reach an agreement, or if they accept the solution offered by the CLLV, the latter will draft a report and hand a copy to each party.

The solution presented by the CLLV must be based on a legal and fair opinion, but it is not legally binding. The parties to the dispute are still entitled to bring the case before the courts. The CLLV's solution cannot serve as evidence before the courts unless agreed by the parties.

Each party has the right to withdraw at any time from the mediation proceeding, provided they inform both the other party to the dispute and the CLLV in writing.

Forms / Online services

Formulaire de saisine de la Commission luxembourgeoise des litiges de voyages (CLLV)

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 1 Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

Who to contact

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