Application for a status change for displaced persons from Ukraine who are beneficiaries of temporary protection
Last update 20.04.2023
Beneficiaries of temporary protection who hold a temporary protection certificate in Luxembourg valid until 4 March 2024 and who are employed in the country, as well as their family members, may apply to the Directorate of immigration for a residence permit.
The granting of a residence permit is conditional to the renunciation of the status of temporary protection. The temporary protection certificate will remain valid until the new residence permit is issued.
Who is concerned
A residence permit for salaried workers can be requested by beneficiaries of temporary protection in Luxembourg who are:
- holding a certificate valid until 4 March 2024; and
- gainfully employed in the territory with a monthly salary equivalent to at least the monthly rate of the social minimum social wage for unskilled workers;
A residence permit for a family member can be requested by beneficiaries of temporary protection in Luxembourg who are family members of a beneficiary of temporary protection in Luxembourg who is granted a residence permit as a salaried worker (the 'sponsor').
The definition of family member includes:
- the spouse or registered partner of the sponsor;
- the unmarried children under 18 of the sponsor and/or the spouse or registered partner:
- for whom they have custody and where the children are dependent on them; and
- in the case of shared custody, where the other party sharing custody has given their consent.
- for whom they have custody and where the children are dependent on them; and
Prerequisites
Before applying for a residence permit, the beneficiary of temporary protection in Luxembourg must:
- have suitable accommodation in Luxembourg, outside the structures managed by the National Reception Office (ONA); and
- have a valid biometric passport.
When applying for a residence permit, the beneficiary of temporary protection in Luxembourg must add the following to their application:
- the renunciation form of the temporary protection status, duly completed and signed. The renunciation will take effect, in case of a successful application, on the issuance day of the residence permit in exchange for the temporary protection certificate; and
- if the spouse/registered partner and/or his/her children or the spouse/registered partner’s children are also beneficiaries of temporary protection in Luxembourg:
- an application for a residence permit for his/her family members; and
- the form for the renunciation to the status of temporary protection in Luxembourg filled out correctly and signed by the spouse/registered partner.
- an application for a residence permit for his/her family members; and
How to proceed
Filing an application
The applicant must:
- fill in and sign the forms to apply for a residence permit as well as the renunciation form for the status of temporary protection in Luxembourg (see 'Forms / Online Services' below); and
- and send both documents by post to the Immigration Directorate of the Ministry of Foreign and European Affairs.
In order to facilitate the processing of the applications, members of the same family are requested to submit their application for the residence permit at the same time and in one single envelope.
The application for the residence permit must be submitted by the beneficiary of a temporary protection in Luxembourg.
It is however possible to appoint a third party, e.g. the employer, to carry out the necessary procedures. In this case, the representative, with the exception of lawyers, have to justify the mandate by a power of attorney, duly dated and signed by the principal. The signature must be preceded by the handwritten note 'bon pour procuration' (see 'Forms / Online services' below).
Supporting documents
If the documents are not drawn up in German, French or English, an official translation by a 'sworn translator' must be attached to the documents in question.
Application for a residence permit as a salaried worker
The following documents must be submitted with the application:
- a copy of the valid biometric passport, in its entirety (all the pages);
- a recent extract of the Luxembourg criminal record;
- a recent extract of the Ukrainian criminal record;
- a curriculum vitae;
- if applicable, a copy of their diplomas or professional qualifications for the position in question;
- a copy of the employment contract, dated and signed by both the applicant and their employer and compliant with Luxembourg labour law with a monthly salary equivalent to at least the monthly rate of the legal social minimum wage for unskilled workers;
- a recent certificate of affiliation issued by the Joint Social Security Centre;
- proof of suitable accommodation in Luxembourg (rental agreement, attestation of accommodation, property deed):
- outside the structures managed by the National Reception Office (ONA); and
- meeting the minimum legal criteria in terms of health, hygiene, safety and habitability (the surface area of a room cannot be less than 9 m² per occupant, and no room can be occupied by more than 2 adults, etc.);
- proof of health insurance (copy of the Luxembourg social security card);
- the form for the renunciation of the status of temporary protection;
- proof of payment of a fee of EUR 80 to the account:
IBAN LU46 1111 2582 2814 0000
BIC: CCPLLULL
Beneficiary: Ministère des Affaires étrangères et européennes, Direction de l'immigration
Communication: titre de séjour de ('insert your name here');
- if applicable, a power of attorney.
In case of an application for the issuance of a residence permit for the purpose of highly qualified employment (EU Blue Card), this should be indicated on the application form for a residence permit in the appropriate section.
When the application is processed, it will be verified if the conditions for obtaining their residence permit are met, in particular:
- in regard to the high professional qualifications required for the activity or sector mentioned in the employment contract or in regard to the conditions required for the exercise of the regulated profession in question; and
- as well as in regard to the monthly salary mentioned in the employment contract, which must be at least equivalent to:
- 1.5 times the average Luxembourg gross annual salary (EUR 84,780); or
- 1.2 times the average Luxembourg gross annual salary (EUR 67,824) for jobs in professions for which the government has noticed a particular need to employ third-country nationals.
- 1.5 times the average Luxembourg gross annual salary (EUR 84,780); or
Application for a residence permit as a family member
The following documents relating to the applicant’s spouse or registered partner must be submitted with the application:
- a copy of the valid biometric passport, in its entirety (all the pages);
- a recent extract of the Luxembourg criminal record;
- a recent extract of the Ukrainian criminal record;
- a document proving the existence of the marriage or registered partnership (marriage certificate, partnership certificate, family record book etc.) ;
- proof of suitable accommodation in Luxembourg (lease contract, attestation of accommodation, title deed):
- outside the structures managed by the National Reception Office (ONA); and
- meeting the minimum legal criteria in terms of health, hygiene, safety and habitability (the surface area of a room cannot be less than 9 m² per occupant, and no room can be occupied by more than 2 adults, etc.);
- proof of health insurance (copy of the Luxembourg social security card);
- the form for the renunciation of the status of temporary protection;
- proof of payment of a fee of EUR 80 to the account:
IBAN LU46 1111 2582 2814 0000
BIC: CCPLLULL
Beneficiary: Ministère des Affaires étrangères et européennes, Direction de l'immigration
Communication: titre de séjour de ('insert your name here');
- if applicable, a power of attorney.
The family member's residence permit will be issued with an exemption from the work permit requirement in order to allow the family member to work under the same conditions as a beneficiary of a temporary protection.
Documents relating to the descendant (child) of the applicant or spouse/registered partner of the applicant:
- a copy of the child's valid biometric passport, in its entirety (all pages);
- proof of health insurance (copy of the Luxembourg social security card);
- proof of the family relationship with the sponsor (birth certificate of the child; family record book etc.);
- if the parents are divorced (only applicable to children aged under 18):
- a copy of the ruling granting custody of the minor child to the parent residing in Luxembourg; and
- if the other parent has visiting or accommodation rights: the notarised authorisation of the parent residing abroad attesting to their agreement to the child residing in Luxembourg (accompanied by a copy of the identity document of the parent residing abroad);
- in case of shared custody (only applicable to children aged under 18): the notarised authorisation of the parent residing abroad duly authorising the child to reside in Luxembourg (accompanied by a copy of the identity document of the parent residing abroad);
- proof of payment of a fee of EUR 80 to the account:
IBAN LU46 1111 2582 2814 0000
BIC: CCPLLULL
Beneficiary: Ministère des Affaires étrangères et européennes, Direction de l'immigration
Communication: titre de séjour de ('insert your name here');
Response from the administration
The deadline for a response is of a maximum of 3 months. Without a response within this period, the applicant may consider the application as rejected.
If the application is approved, the beneficiary of temporary protection will receive an invitation letter to make an appointment with the Directorate of Immigration of the Ministry of Foreign and European Affairs to take a photo and fingerprints which will be included in the residence permit.
One week after the biometric data has been entered, the applicant can collect the residence permit in person from the Directorate of Immigration, without an appointment, and will have to hand in the temporary protection certificate (in original).
The temporary protection regime will end on the day the residence permit is issued.
The residence permit takes the form of a chip card with biometric data.
Period of validity and renewal
The residence permit as a salaried worker is valid for one year from the date of issue.
Access to the labour market is limited to the sector and profession, with any employer, for which it was issued.
As long as the conditions for obtaining it are met, the residence permit is renewable on request, for a maximum period of 3 years and, after renewal, gives the right to work in any sector and in any profession.
The residence permit as a family member is valid for one year from the date of issue.
As long as the initial conditions are met, the residence permit is renewable on application. The period of validity of the residence permit may not, however, exceed the expiry date of the sponsor's residence permit.
Forms / Online services
Application for a status change (residence permit for salaried workers) for a beneficiary of temporary protection
To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.
That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).
Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.
Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.
Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.
If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.
By submitting your application, you agree that your personal data may be processed as part of the application process.
Demande de changement de statut (titre de séjour en tant que travailleur salarié) pour un bénéficiaire de la protection temporaire
Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.
Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement
Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.
En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.
Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 15, boulevard du Jazz L-4370 Belvaux.
En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.
Application for a status change (residence permit for a family member) for a beneficiary of temporary protection
To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.
That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).
Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.
Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.
Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.
If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.
By submitting your application, you agree that your personal data may be processed as part of the application process.
Demande de changement de statut (titre de séjour en tant que membre de famille) pour un bénéficiaire de la protection temporaire
Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.
Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement
Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.
En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.
Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 15, boulevard du Jazz L-4370 Belvaux.
En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.
Renonciation au statut de bénéficiaire de la protection temporaire en cas de délivrance d’un titre de séjour
Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.
Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement
Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.
En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.
Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 15, boulevard du Jazz L-4370 Belvaux.
En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.
Power of attorney (Mandate convention)
To complete your application, the information about you collected from this form needs to be processed by the public administration concerned.
That information is kept by the administration in question for as long as it is required to achieve the purpose of the processing operation(s).
Your data will be shared with other public administrations that are necessary for the processing of your application. For details on which departments will have access to the data on this form, please contact the public administration you are filing your application with.
Under the terms of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have the right to access, rectify or, where applicable, remove any information relating to you. You are also entitled to withdraw your consent at any time.
Additionally, unless the processing of your personal data is compulsory, you may, with legitimate reasons, oppose the processing of such data.
If you wish to exercise these rights and/or obtain a record of the information held about you, please contact the administration in question using the contact details provided on the form. You are also entitled to file a claim with the National Commission for Data Protection (Commission nationale pour la protection des données), headquartered at 15, boulevard du Jazz L-4370 Belvaux.
By submitting your application, you agree that your personal data may be processed as part of the application process.
Procuration - convention de mandat
Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.
Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement
Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.
En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.
Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 15, boulevard du Jazz L-4370 Belvaux.
En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.
Who to contact
-
Ministry of Foreign and European Affairs
Immigration Directorate – Department for Foreigners26, route d'Arlon
L-1140 Luxembourg
Luxembourg
Postal address :
B.P. 752 L-2017 Luxembourg
Fax : (+352) 22 16 08Application for and issuance of biometric residence permits: only by appointment
