Applying to change one's gender status and first name(s) in civil register records

Last update 25.11.2021

Any Luxembourg or foreign national, be they an adult or a minor, may apply to have their gender status changed in Luxembourg's civil register records.

At the same time, they may also apply to have one or several of their first names changed.

Applicants who wish to have only their first name(s) changed without having their gender status changed must file an application with the Ministry of Justice (Ministère de la Justice).

These applications must be filed with the Ministry of Justice.

Who is concerned

The option to change one's gender status is open to all adults and minors, provided they satisfy certain conditions. Specifically, this option is open to:

  • Luxembourg nationals; or
  • foreign nationals, provided that their usual place of residence is in Luxembourg and that they lawfully reside there; or
  • persons who have refugee, subsidiary protection or stateless status.

Prerequisites

The following persons must have had their usual place of residence and have been lawfully residing in Luxembourg for at least 12 consecutive months immediately prior to their application:

  • any adult who is a foreign national and has refugee, subsidiary protection or stateless status;
  • non-Luxembourg nationals who have parental authority over or are the legal guardians of any minor who is a foreign national and who has refugee, subsidiary protection or stateless status.

The fact that the applicant has not undergone medical treatment, surgery or sterilisation cannot be a reason for refusing the application.

Costs

The procedure to have one's gender status or first name(s) changed is free of charge.

How to proceed

Submitting the application

Adults

Applications to have one's gender status and first name(s) changed must be filed with:

  • the Minister of Justice (Ministre de la Justice), if the applicant has reached the age of majority and is legally capable, be they Luxembourg of foreign nationals;
  • the competent district court, if the applicant has reached the age of majority and has been placed under guardianship, curatorship or the protection of the court.

Adults who have already obtained a change in gender status and one or several of their first names may file a new application for a change of gender status and also to have one or more of their first name(s) changed in relation with the change of gender status. In that case, the application must be filed with the competent district court.

Minors

Applications for minors, be they Luxembourg or foreign nationals, must be filed with:

  • the Ministry of Justice, if the minor is at least 5 years of age;
  • the competent district court, if the minor is under the age of 5.

The minor must be accompanied by:

  • the persons who have parental authority over them; or
  • their legal representative.

The minor, along with the persons with parental authority over them, or the minor's legal representative, must go in together in person with their national identity card or passport.

The application must indicate that the persons with parental authority over the minor, or the minor's legal representative, have given their consent to the change.

If the child is at least 12 years of age, the child must also give their consent to the requested change in gender status and first name(s) at the time of presentation at the Ministry of Justice.

In the event of disagreement between the minor and the persons with parental authority over them, or between the minor and their legal representative, the most diligent parent may file an application with the competent district court, which will rule in the child's best interest.

For minors who are at least 5 years of age, sufficient evidence must be presented to show that the gender status currently recorded in the civil register does not reflect their gender identity.

Such evidence may be:

  • the fact that the minor publicly identifies as the gender being applied for;
  • the fact that the minor is identified by their family, friends and acquaintances as the gender being applied for;
  • the fact that the minor had previously obtained a change in first name to match the gender being applied for.

Supporting documents

Adults

The documents that must be submitted to the Minister of Justice are as follows:

  • an application stating that the applicant has given their free and informed consent, along with all of the required particulars (Form A may be used for this purpose – see the section "Forms / Online services").
    The following wording must be reproduced in the application: 'la personne concernée déclare consentir librement et être consciente des modifications enregistrées à l’état civil au cas où la demande est avisée positivement par le ministre de la Justice' (the person concerned declares that they freely consent to and are aware of the changes that will be recorded in the civil register if the application is approved by the Minister of Justice). 'Ces modifications concernent donc le changement du sexe et du/des prénom(s) sur tous les documents à l’état civil et les documents publics' (Said changes pertain to the gender status and first name(s) that will appear in all civil-register and public documents);
  • any evidence in support of the application: the applicant must demonstrate, by producing sufficient evidence, that the gender status currently recorded in the civil register does not reflect their gender identity.
    Such evidence may be:
    • the fact that the person publicly identifies as the gender being applied for;
    • the fact that the person is identified by their family, friends and professional or other personal entourage as the gender being applied for;
    • the fact that the person had previously obtained a change in first name to match the gender being applied for.

    Documents that may be submitted as evidence include, for example:

    • written statements by persons who may or may not be related to the applicant, or by the applicant's employer(s) (Form F may be used for this purpose – see the section "Forms / Online services"). These include written statements by a public body, a voluntary support organisation, or close relatives or friends, asserting that the person concerned identifies and is identified as the gender being applied for.
      A copy of the ID card or passport of each person providing such a supporting statement must be submitted to the Ministry of Justice;
    • any other document or certificate;
  • a full copy of the applicant's birth certificate (rather than simply an extract) issued within the last 3 months;
  • a copy of the applicant's valid passport or national ID card;
  • a certificate issued by the competent authority proving that the applicant is not under guardianship or curatorship. The competent authority is the Civil Register (Service du répertoire civil) for decisions handed down in Luxembourg.
    To obtain that certificate, the following documents must be sent to the Civil Register by e-mail or post:
    • a residence certificate;
    • a copy of the applicant's 13-digit national identification number (matricule);
    • a copy of the applicant's national identity card or passport, if the applicant resides in the European Union;
  • an extract from the criminal records:
    • if the applicant is a Luxembourg national: an extract from the Luxembourg criminal records (record no. 3) issued less than 30 days before the filing of the application;
    • if the applicant is a national of a non-EU Member State:
      • an extract from the Luxembourg criminal records (record no. 3) issued less than 30 days before the application is filed; and
      • extracts from the foreign criminal records (or similar documents) issued by the competent authorities:
        • in the foreign country/countries of which the applicant is or was a national; and
        • in the foreign country/countries where the applicant resided, as of the age of 18, in the 15 years immediately preceding the submission of the application;
    • if the applicant is a national of an EU Member State: an extract from the national criminal records issued less than 30 days before the application is filed;
  • if the applicant is married or in a civil partnership: a statement for the attention of their spouse or partner, previously served by a bailiff, informing them of their intention to apply to have their gender status changed.

If it is materially impossible for the applicant to produce the required documents, the Minister of Justice may, at the applicant's request, exempt the applicant from having to produce one or several of the documents. If such an exemption is granted, the applicant may provide any evidence demonstrating that the legal conditions have been fulfilled.

Documents which are not in Luxembourgish, German or French must be accompanied by a translation produced by a sworn translator accredited by the Luxembourg Supreme Court of Justice (Cour supérieure de justice du Luxembourg) or by a foreign public authority.

Minors

The persons with parental authority over the minor, or the minor's legal representative, must submit the following documents to the Minister of Justice:

  • a signed application stating their consent, accompanied by any evidence in support of the latter, and specifying the requested first name(s);
  • any evidence in support of the application: the applicant must demonstrate, by producing sufficient evidence, that the gender status currently recorded in the civil register does not reflect their gender identity.
    Such evidence may be:
    • the fact that the person publicly identifies as the gender being applied for;
    • the fact that the person is identified by their family, friends and professional or other personal entourage as the gender being applied for;
    • the fact that the person had previously obtained a change in first name to match the gender being applied for.

    Documents that may be submitted as evidence include, for example:

    • written statements by persons who may or may not be related to the applicant, or by the applicant's employer(s) (Form F may be used for this purpose – see the section "Forms / Online services"). These include written statements by a public body, a voluntary support organisation, or close relatives or friends, asserting that the person concerned identifies and is identified as the gender being applied for.
      A copy of the ID card or passport of each person providing such a supporting statement must be submitted to the Ministry of Justice;
    • any other document or certificate;
  • a full copy of the minor's birth certificate (rather than simply an extract) issued within the last 3 months;
  • a copy of the minor's valid passport and of those of the persons with parental authority over the minor, or that of the minor's legal representative, or copies of those persons' valid national identity cards;
  • an extract from the criminal records:
    • if the persons with parental authority over the minor, or the minor's legal representative, are Luxembourg nationals: an extract from the Luxembourg criminal records issued less than 30 days before the application is filed;
    • if the persons with parental authority over the minor, or the minor's legal representative, are nationals of an EU Member State: an extract from the national criminal records issued less than 30 days before the application is filed;
    • if the persons with parental authority over the minor, or the minor's legal representative, are not nationals of an EU Member State:
      • an extract from the Luxembourg criminal records issued less than 30 days before the application is filed; and
      • extracts from the foreign criminal records (or similar documents) issued by the competent authorities:
        • in the foreign country/countries of which the applicant is or was a national; and
        • in the foreign country/countries where the applicant resided, as of the age of 18, in the 15 years immediately preceding the submission of the application.

If it is materially impossible for the applicant to produce the required documents, the Minister of Justice may, at the applicant's request, exempt the applicant from having to produce one or several of the documents. If such an exemption is granted, the applicant may provide any evidence demonstrating that the legal conditions have been fulfilled.

Documents which are not in Luxembourgish, German or French must be accompanied by a translation produced by a sworn translator accredited by the Luxembourg Supreme Court of Justice (Cour supérieure de justice du Luxembourg) or by a foreign public authority.

Follow-up on the application

If the applicant is an adult: they will be invited by the Minister of Justice to come in to have their identity checked. The applicant must go in to the Ministry of Justice in person, with their ID card or passport.

If the applicant is a minor: they must go in person, accompanied by the persons with parental authority over them, or by their legal representative, all presenting their national ID card or passport. If the child is at least 12 years of age, they must also give their consent to the requested change in gender status and first name(s).

If the applicant is a Luxembourg national but does not reside in Luxembourg, they may file a reasoned request to have their identity checked at the nearest Luxembourg consulate, or the consular section of the Luxembourg embassy with jurisdiction for their place of residence. The request must be accompanied by proof of residence abroad.

Application approved

Applications for a change in gender status and first name(s) are approved or denied by ministerial decree.

If the application is approved, the applicant must, on their own initiative and as soon as possible, update all public documents issued in Luxembourg, such as their passport, ID card, driving licence, social security card, etc.

To do so, they will need to provide:

  • a new extract of their birth certificate, showing their new gender status and first names(s) as they now appear in the updated Civil Register;
  • the ministerial decree that was sent to them, which can be used as a legal instrument.

If there is any doubt as to the fulfilment of the legal conditions, the Minister of Justice will consult the State Public Prosecutor (Procureur général d’État).

The Minister of Justice may cancel the change in gender status and first name(s) by ministerial decree if the applicant is found to have made false statements, concealed important facts or acted fraudulently. However, before a decision is taken, the applicant will be invited to provide a written explanation.

Application denied

If the application to change gender status and first name(s) is denied, the applicant will be sent a copy of the ministerial decree, and may then file:

  • a non-contentious appeal with the Minister of Justice; or
  • a judicial appeal before the administrative tribunal, within 3 months of receiving notification of the ministerial decree. In that case, an appeal against the decision of the administrative tribunal may be filed with the administrative court (Cour administrative) within 40 days of notification of the judgment by the clerk of the administrative tribunal.

The appeal before the administrative tribunal and the appeal before the administrative court must be filed with the assistance of a lawyer.

Effects of changing gender status and first name(s)

The ministerial decree or judgment establishing the change in gender status and first name(s) will be referenced in the margin of the birth certificate of the person concerned only.

If a Luxembourg applicant's birth certificate was drawn up abroad, it will be transcribed in the civil register in:

  • the commune where the applicant has their usual place of residence; or
  • the City of Luxembourg, if the applicant's usual place of residence is not Luxembourg.

The ministerial decree will be referenced in the transcribed birth certificate.

Concerning the descendants of a person who has had their gender status and first name(s) changed:

  • if the person conceives or gives birth to a child after the change in gender status, their filiation with the child will be established on the basis of their biological sex;
  • the change in a parent's gender status and first name(s) has no effect whatsoever on their filiation with their children, and the rights and responsibilities arising therefrom;
  • the change in a parent's gender status is not mentioned in their descendants' birth certificates.

A change in gender status in civil register records has no effect on obligations arising out of agreements with third parties.

Forms / Online services

Demande de modification de la mention du sexe et du/des prénoms à l’état civil

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 15, boulevard du Jazz L-4370 Belvaux.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

Attestation dans le cadre d’une demande de modification de la mention du sexe et du/des prénoms à l’état civil

Les informations qui vous concernent recueillies sur ce formulaire font l’objet d’un traitement par l’administration concernée afin de mener à bien votre demande.

Ces informations sont conservées pour la durée nécessaire par l’administration à la réalisation de la finalité du traitement

Les destinataires de vos données sont les administrations compétentes dans le cadre du traitement de votre demande. Veuillez-vous adresser à l’administration concernée par votre demande pour connaître les destinataires des données figurant sur ce formulaire. Conformément au règlement (UE) 2016/679 relatif à la protection des personnes physiques à l'égard du traitement des données à caractère personnel et à la libre circulation de ces données, vous bénéficiez d’un droit d’accès, de rectification et le cas échéant d’effacement des informations vous concernant. Vous disposez également du droit de retirer votre consentement à tout moment.

En outre et excepté le cas où le traitement de vos données présente un caractère obligatoire, vous pouvez, pour des motifs légitimes, vous y opposer.

Si vous souhaitez exercer ces droits et/ou obtenir communication de vos informations, veuillez-vous adresser à l’administration concernée suivant les coordonnées indiquées dans le formulaire. Vous avez également la possibilité d’introduire une réclamation auprès de la Commission nationale pour la protection des données ayant son siège à 15, boulevard du Jazz L-4370 Belvaux.

En poursuivant votre démarche, vous acceptez que vos données personnelles soient traitées dans le cadre de votre demande.

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