Staying in Luxembourg as a third-country national seasonal worker

This page was last modified on 03-05-2017

Third-country nationals who wish to live in Luxembourg for more than 3 months to work in a seasonal job, must follow a 2-step procedure:

  • Step 1: before entering the country:
    • submit an application for a temporary authorisation to stay to the Immigration Directorate (Direction de l’immigration) of the Ministry of Foreign and European Affairs (ministère des Affaires étrangères et européennes);
    • hold a valid passport;
    • for individuals who require a visa to enter Luxembourg, apply for a type D visa after having obtained the temporary authorisation to stay;
  • Step 2: after entering the country:
    • file a declaration of arrival with the new commune of residence in Luxembourg within 3 days of arrival;
    • undergo a medical check-up;
    • then apply for a residence permit for third-country national seasonal workers.

Forms / Online services

Carry out your procedure:

Who is concerned

All third-country nationals—i.e. nationals of a country which is not an EU Member State or a country treated as such (Iceland, Norway, Liechtenstein and Switzerland)—require an authorisation to stay and then a residence permit if they:

  • reside abroad and intend to establish residence in Luxembourg to work on a seasonal basis;
  • or already legally reside in Luxembourg without having worked there and wish to work on a seasonal basis there;

The application for the authorisation to stay may be submitted by the third-country national themselves or their employer. The third-country national may appoint a third-party, including their employer, to carry out the necessary procedures.

Prerequisites

Third-country nationals who apply for an authorisation to stay to work in Luxembourg as a seasonal worker can only exercise a seasonal activity.

The following are considered to be seasonal activities:

  • harvesting (incl. grape harvesting, etc.);
  • packaging of harvested products;
  • the activities engaged in by leisure and holiday group facilitators and coordinators;
  • the activities engaged in by holiday-tour and tourist guides;
  • surveillance and maintenance of beaches, outdoor swimming pools and camp sites;
  • positions in retail stores, hotels and restaurants which are only open at certain times of the year, or which have a regular and foreseeable season-related increase in activity during the year;
  • jobs in companies involved in aviation and in the transport of passengers that have a regular and foreseeable increase in activity at certain times of the year;

Moreover, before coming to Luxembourg, the third-country national must first:

  • have a valid passport;
  • check whether or not a visa is required to enter the Schengen Area;
  • be in possession of the original certificate issued by the National Employment Agency (Agence pour le développement de l'Emploi – ADEM) authorising the employer to hire a third-country national.

Preliminary steps

Before being able to hire a third country national, the employer must first have obtained authorisation to do so, i.e., they must have obtained a certificate of authorisation to hire a third-country national.

Once the certificate has been obtained, the third-party national can then sign a dated employment contact with their future employer. The start date of the contract can mention 'upon obtaining the authorisation to stay for seasonal workers'.

How to proceed

Step 1: before entering the country

Application for an authorisation to stay

The third-country national or their employer must submit an application for a temporary authorisation to stay (on plain paper) from their country of origin:

Except in exceptional cases (e.g., third-country nationals who already hold a residence permit in Luxembourg), the application must be submitted and approved before coming to Luxembourg. Applications submitted from Luxembourg are inadmissible.

Supporting documents to be included with the application

The application for authorisation to stay must specify the applicant's identity (surname, first name(s) and exact address in the country of residence) and must be accompanied by the following documents and information:

  • a certified copy of their entire passport, which must be valid;
  • a birth certificate;
  • an extract from their police records or an affidavit (sworn oath) established in the country of residence;
  • certified copies of the applicant's diplomas or professional qualifications;
  • a copy of the seasonal employment contract, dated and signed by both the applicant and the future employer in Luxembourg;
  • the original copy of the certificate from the National Employment Agency granting the employer the right to hire a third-country national;
  • proof of suitable housing for the third-country national, or that suitable housing will be provided. This proof is not necessary if the third-country national has already been admitted to Luxembourg as a seasonal worker at least once in the last five years;
  • a certificate of enrolment with the social security systems of the country of origin, or at least proof that an application for enrolment has been submitted;
  • a proxy, if the application for authorisation to stay is made by the employer.

Proxy: third-country nationals may mandate a third party (e.g. the future employer) to submit the application in their place. In this case, the proxy holder, with the exception of lawyers, must provide proof of their mandate in the form of a written power of attorney, duly dated and signed by the principal. The signature must be preceded by the handwritten note 'bon pour procuration' ('good for proxy').

The enclosed documents must be originals or certified copies. Should the authenticity of a document be in doubt, the Minister of Immigration can request that the document be authenticated by the appropriate local authority and legalised by the Embassy (or alternatively notarised with an apostille of the Hague).

If the documents are not drawn up in German, French or English, an official translation by a 'sworn translator' must be attached.

Only complete applications will be processed. Incomplete applications will be returned to the applicant.

The time required for a response from the Ministry of Foreign and European Affairs is generally a no more than 3 months. If no response is received within this time, the applicant can consider that their application has been denied.

If their application is approved, the third-country national will be sent a 'temporary authorisation to stay' by post. The temporary authorisation to stay is valid for 90 days. During that time, the third-country national must:

  • either apply for visa for entry in the Schengen Area, if they are subject to visa requirements; The visa must be obtained prior to entering the territory of the Grand-Duchy;
  • or, if they do not require a visa, enter Luxembourg and file a declaration of arrival with the administration of the commune where they reside.

After entering Luxembourg, the third-country national must take steps to obtain a residence permit.

Passport and visa

If they do not require a visa, the third-country national may enter Luxembourg with their authorisation to stay and their passport.

If the third-country national does require a visa, they must apply for a type D visa before their trip and from their country of origin. The application, along with their authorisation to stay, must be submitted to:

The visa, which is valid for 3 months, is affixed in the passport in the form of a seal.

If the applicant's passport is due to expire in less than 6 months, it should be renewed before entering Luxembourg.

If the third-country national has a valid residence permit for family members of an EU citizen or a valid residence permit issued by another EU Member State, a visa is not required. The third-country national must however have a temporary authorisation to stay.

Step 2: after entering the country

Declaration of arrival

On entering Luxembourg, the third-country national must hold valid travel documents (visa and passport, where applicable), as well as their temporary authorisation to stay.

Within 3 days of their arrival in Luxembourg, they must file a declaration of arrival with the administration of the commune where they intend to establish residence. For this declaration, they will be required to produce:

  • a valid travel document (passport and, where applicable, a visa or a residence permit or authorisation issued by another EU Member State);
  • the original copy of the temporary authorisation to stay;
  • where applicable, valid proof of domicile (i.e.: rental agreement, electricity bill, employer's affidavit, etc.).

The applicant will receive a copy of their declaration of arrival as a receipt.

The copy of the declaration of arrival together with the authorisation to stay both serve as a seasonal work permit and authorisation to stay until the residence permit is issued.

Medical check-up

The third-country national seasonal worker must undergo a medical check-up for foreigners as soon as possible. This medical check-up consists of:

  • a medical examination by a doctor established in Luxembourg and authorised to work there as a general practitioner or a practitioner specialised in internal medicine or paediatrics;
  • tuberculosis screening by the Health and Social Welfare League (Ligue médico-sociale - LMS).

After receiving the results of these examinations, the Immigration Medical Department (Service Médical de l'Immigration - SMI) of the National Health Directorate (Direction de la Santé) will issue a medical certificate, which will be forwarded to the Immigration Directorate of the Ministry of Foreign and European Affairs to allow the residence permit application to be processed.

Residence permit application

Within 3 months of their arrival in Luxembourg, the third-country national seasonal worker must apply for a residence permit for third-country nationals from the Immigration Directorate of the Ministry of Foreign and European Affairs.

The application must be filed using a special form and must be accompanied by the following documents:

  • a certified copy of the non-blank pages of their valid passport;
  • a copy of their authorisation to stay;
  • a copy of the declaration of arrival established by the communal authority;
  • proof of appropriate housing (rental agreement, electricity bill, employer's affidavit, etc.);
  • proof of payment of a fee of EUR 80 to account IBAN LU46 1111 2582 2814 0000 (BIC: CCPLLULL; beneficiary: ministère des Affaires étrangères et européennes, Direction de l'immigration; Reference: titre de séjour dans le chef de 'insert your name here').

Once the application has been approved, the applicant will receive a letter inviting them to come in person with their valid passport and the above-mentioned letter to the Immigration Directorate of the Ministry of Foreign and European Affairs during opening hours to have their photograph and fingerprints taken for their residence permit. The applicant may also bring a recent photograph compliant with the OACI/ICAO standards ('biometric passport standards').

A few days after the biometric data have been collected, the applicant can pick up their residence permit in person at the Immigration Directorate. The exact date will be communicated to the applicant when they go in to have their biometric data collected.

The residence permit is in the form of a chip card containing biometric data. It includes the work permit for seasonal workers.

The residence permit includes information about its holder (surname, first name, nationality, date and place of birth), as well as specific information relating to the residence permit (permit category, start and end dates of the validity period).

Certain residence permit categories include additional information in the 'observations' field.

Period of validity and renewal

Period of validity of the residence permit

Residence permits for seasonal workers are valid for no more than 5 months over a total period of 12 months.

The validity period starts from the date the declaration of arrival was filed with the commune.

Renewal procedure

To renew their residence permit, third-country nationals must apply to the Immigration Directorate of the Ministry of Foreign and European Affairs in the 2 months preceding the expiry date of the residence permit.

The application for renewal must be filed using a special form and must be accompanied by the following documents:

  • a certified copy of the non-blank pages of their valid passport;
  • a copy of the seasonal work contract (currently valid and compliant with Luxembourg labour law) duly dated and signed;
  • a recent certificate of enrolment with the Luxembourg social security system showing all of the seasonal worker's past enrolments;
  • a recent extract of their Luxembourg police record;
  • proof of payment of a fee of EUR 80 to account IBAN LU46 1111 2582 2814 0000 (BIC: CCPLLULL; beneficiary: ministère des Affaires étrangères et européennes, Direction de l'immigration; Reference: titre de séjour dans le chef de 'insert your name here').

The residence permit may be renewed several times if the seasonal worker renews their employment contract with the same employer. If the seasonal worker changes employer, the residence permit may only be renewed once.

Third-country nationals who have submitted an application for renewal but whose residence permit expires while they wait for the decision, are authorised to continue their stay in Luxembourg:

  • until the Minister for Immigration has made a decision concerning their application;
  • provided that the maximum period of 5 months over a total period of 12 months has not yet been attained.

Moreover, the seasonal worker may not change the category of their residence permit after their seasonal worker residence permit expires.

Loss, theft or damage of the permit

If the residence permit is lost, stolen or damaged, a special procedure needs to be followed.

Revocation of the temporary authorisation to stay or the residence permit

The temporary authorisation to stay and the residence permit issued to the third-country national may be revoked if the employer:

  • has been sanctioned for illegal employment or the employment of third-country nationals residing illegally in Luxembourg;
  • has been declared bankrupt or is in compulsory liquidation, or if they have no business activity;
  • has failed to fulfil their legal obligations as regards social security, tax, labour law or working conditions;
  • has not fulfilled their obligations as required by labour law;
  • has vacated a full-time position in the 12 months immediately preceding the application in order to create the job for which they are attempting to hire a seasonal worker.

If the permit is revoked for any one of these reasons, the employer will be required to pay compensation to the seasonal worker.

The compensation amounts to salaries due for the period provided for in the employment contract which would have worked if the temporary authorisation to stay or the residence permit had not been revoked.

Who to contact

Ministry of Foreign and European Affairs
26, route d'Arlon
L-1140 - Luxembourg
Postal box B.P. 752 L-2017 Luxembourg
Luxembourg
Phone: (+352) 247-84040 (from 14.00 to 16.00)
Fax: (+352) 22 16 08
Email immigration.public@mae.etat.lu

Opening hours
Information desk: Mon.-Fri. from 8.30 to 12.00 / Application for and issuance of residence permits (only by appointment): Mon.-Fri. from 8.30 to 12.00 and from 13.00 to 16.00